SBE-AU084-School Nutrition Training Conference

Location:	Illinois
Posted:	Apr 14, 2025
Due:	Apr 21, 2025
Agency:	State Government of Illinois
Type of Government:	State & Local
Category:	U - Education and Training Services
Solicitation No:	25-586SBE-FINAN-B-47415
Publication URL:	To access bid details, please log in.

Bid Solicitation: 25-586SBE-FINAN-B-47415

Responses Due in 6 Days, 14 Hours, 48 Minutes

Header Information

Bid Number:

25-586SBE-FINAN-B-47415

Description:

SBE-AU084-School Nutrition Training Conference

Bid Opening Date:

04/21/2025 09:00:00 AM

Purchaser:

Staci Hardin

Organization:

SBE - State Board of Education

Department:

FINANCE586 - Finance

Location:

AD002 - Fiscal Support Services

Fiscal Year:

Type Code:

95 - Small Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date
:

04/14/2025 01:12:53 PM

Info Contact:

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:
Bulletin Desc:

Ship-to Address:

ISBE Fiscal Support Services
100 North First Street, W-380
Springfield, IL 62777
US
Email: spower@isbe.net
Phone: (217) 785-8777
Alt. Reference: abradley@isbe.net

Bill-to Address:

ISBE Fiscal Support Services
100 North First Street, W-380
Springfield, IL 62777
US
Email: spower@isbe.net
Phone: (217) 785-8777
Alt. Reference: abradley@isbe.net

Print Format:

Bid Print New

File Attachments:

Standard Illinois Certifications V.23.1~4.pdf
Standard Terms and Conditions
RFQ SNP Annual Training

Form Attachments:

Required Quote Attachments

SPO Name:

Colene Underwood

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Item Information

Item # 1:

(

962

-
76

)

Conference meeting space with on-site complimentary parking, catering, and A/V equipment on June 16 and June 17, 2025. Preferred locations: Champaign/Urbana, Bloomington-Normal, or Peoria, IL. For both days, the lobby entrance or main conference area needs four 6x3 skirted tables for registration and two exhibitor tables with two chairs each. The 1st day (6/16): 3 meeting spaces in classroom style for approx. 100 attendees. The 2nd day (6/17), two additional 6x3' skirted tables for exhibitors in main conference area, main room setup in rounds for up to 650 people for keynote session and lunch: 3 additional breakout rooms classroom style preferred with about 200 people per room. This can be a mix of classroom and theatre style if there are space limitations.

NIGP Code:

962-76
Seating and Meeting Services, Public

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

962-76, 971-30, 981-52, 961-15

Item # 2:

(

981

-
52

)

Audio/Visual Equipment needs for both days: high-speed internet access for presenters and attendees. For 6/16: one screen for projecting presentations, a podium, and microphone in each of the 3 rooms. A/V needs for 6/17: main room needs A/V cart with 2-3 screens for projecting presentation, podium, and microphone and for the breakout rooms: one screen for projecting presentations, a podium, and microphone in each of the three rooms.

NIGP Code:

981-52
Meeting Room Equipment and Accessories, Rental or Lease

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

Item # 3:

Hotel room block for 60 rooms for guests.

Qty	Unit Cost	UOM	Total Discount Amt.	Total Cost
This item is narrative

Item # 4:

(

961

-
15

)

Catering for June 16-17 2025. June 16: no food is needed, only coffee, tea, and water for about 300 people. June 17: need coffee, tea, water, and lunch for up to 650 people. See RFQ for details.

NIGP Code:

961-15
Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions)

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

ILLINOIS_ILL_AWS_PROD_BUYSPEED_1_bso