JCSA RFP 20270342 Easement Clearing Services

JAMES CITY SERVICE AUTHORITY
Issues this
REQUEST FOR PROPOSAL
#20270342
For
EASEMENT CLEARING SERVICES
THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST
FAITH-BASED ORGANIZATIONS
SEPTEMBER 2026

James City Service Authority 119
Tewning Rd
Williamsburg, VA 23188
Email: shannon.howlett@jcsava.gov
JAMES CITY SERVICE AUTHORITY
SEALED REQUEST FOR PROPOSALS
20270342
Title: Easement Clearing Services
Issue Date: August 27, 2026
Due Date: September 30, 2026 - NO LATER THAN 2:00 p.m. local time (ET)
Submit: All proposals must be submitted electronically via Euna OpenBids/DemandStar.
Please see Section VII of this RFP and ATTACHMENT C for more information on
registering and submitting electronic proposals/bids with Euna OpenBids/
DemandStar.
Inquiries: Questions pertaining to this project should be directed to Shannon Howlett,
shannon.howlett@jcsava.gov in writing via email no later than 2:00 pm on
September 18, 2026. All questions that are pertinent to the RFP will be answered in
the form of an addendum, which will be uploaded to the James City County website:
https://www.jamescitycountyva.gov/467/Bids-Requests-For-Proposals
JAMES CITY SERVICE AUTHORITY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING
OF CONTRACTS ON THE BASIS OF RACE, RELIGION, FAITH-BASED ORGANIZATIONS, COLOR,
NATIONAL ORIGIN, AGE, DISABILITY OR ANY OTHER BASIS PROHIBITED BY STATE OR FEDERAL LAW.
RFP 20270342
Easement Clearing Services
1

CERTIFICATIONS AND SIGNATURES
In compliance with this Request for Proposal and subject to all the conditions thereof, the undersigned
offers to furnish the goods/services requested and certifies he/she has read, understands, and agrees to all
terms, conditions and requirements of this bid and is authorized to contract on behalf of the firm named
below.
My signature on this solicitation constitutes certification that I or my designated representative have
inspected the job site and am aware of the conditions under which the work must be accomplished.
Claims, as a result of failure to inspect the job site, will not be considered by the Authority. By my signature on
this solicitation, I certify that this firm/individual is properly licensed for providing the goods/services specified.
The Undersigned certifies that he (they) are the only person (persons) interested in said project and that it is
made without connection with other persons submitting a proposal on the same scope of services; that the
proposal is made without collusion, fraud, or reservation; that no official or employee of the Owner is directly
or indirectly interested in said proposal, or any portion thereof.
The Undersigned certifies that the neither he (they) nor the firm/corporation is currently barred from bidding
on Projects by any agency of the Commonwealth of Virginia or the United States of America, and that this
person/firm/corporation is not a part of any firm/corporation that is now barred from bidding on contracts by
any agency of the Commonwealth of Virginia or the United States of America.
PROPRIETARY INFORMATION YES ( ) NO ( )
Trade secrets or proprietary information is hereby submitted and identified. Reasons for protection and
exclusion from the Virginia Freedom of Information Act (2.1-340 et seq.) are set forth below. (Additional
sheet may be added if necessary.)
Offerors should indicate on the Cover Sheet the portions of their proposal that are proprietary. Please list the
page numbers and the reason(s). Do not mark the whole proposal proprietary. If Proprietary information
is stated, Offerors shall submit One (1) Original and One (1) Redacted copy (removing any proprietary
data or material. Clearly identify on the Cover Sheet the "Original" and "Redacted" copy, as "Redacted
Copy of Original Proposal" RFP# 20-14738
Legal Name of Person, Persons, or Corporation_ _ _ _
By: _ Date:
Print Name: __Title: _ _
Contractor's Registration and Signature (Provide copy with Proposal)
Registered Virginia Contractor Class and No.:
Registration Expires:
Company Name:
Address:
City/State/Zip:
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Easement Clearing Services
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Telephone: FAX:
Email Address:
Federal Tax ID:
Print Name: Title:
Signature: Date:
ACKNOWLEDGE RECEIPT OF ADDENDUM: #1 #2 _ #3 #4_
(Please Initial)
This form must be signed in ink. All signatures must be original.
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Easement Clearing Services
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CERTIFICATION REGARDING DEBARMENT
This is to certify that this person/firm/corporation is not now barred from bidding on Projects by any
agency of the Commonwealth of Virginia or the United States of America, and that this
person/firm/corporation is not a part of any firm/corporation that is now barred from bidding on
contracts by any agency of the Commonwealth of Virginia or the United States of America.
Signature
Name of Official
Title
Firm or Corporation
Date
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Easement Clearing Services
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NON COLLUSION AFFIDAVIT
Project: Easement Clearing - RFP 20270342 Date:
COMMONWEALTH OF VIRGINIA
(City/County)
This day personally appeared before the undersigned, a Notary Public in and for the City/County and
State aforesaid, who having been first duly sworn according to law, did depose and aver as follows:
(a) That he/she is
(Owner, Partner, President, etc.)
of
(insert name of Bidder)
(b) That he/she is personally familiar with the bid
submitted in connection with the above captioned Owner's project.
(c) That said Bid was formulated and submitted in good faith as the true Bid of said Bidder.
1. In preparation and submission of this Bid, the Bidder did not either directly or
indirectly, enter into any combination or agreement with any person, firm or
corporation or enter into any agreement, participate in any collusion, or otherwise
take any action in the restraint of free, competitive bidding in violation of the
Sherman act (15 U.S.C. Section 1) or sections 59.1-9.1 through 59.1-9.17 or sections
59.1-68.6 through 59.1-68.8 of the Code of Virginia.
2. The undersigned Bidder hereby certifies that neither this Bid nor any claim resulting
therefrom, is the result of, or affected by, any act of collusion with, or any act of
another person or persons, firm or corporation engaged in the same line of business
or commerce; and that no person acting for or employed by the Owner has any
personal interest in this Bid.
3. The undersigned hereby further agrees that upon request of the Owner, the records and
books pertaining to this Bid will be voluntarily supplied, furnished, and released to
the Owner.
4. The undersigned hereby further certifies that the Bidder has not knowingly falsified,
concealed, misled, or covered up by any trick, scheme, or device a material fact in
connection with this bid. The undersigned also certifies that the Bidder has not made
any false, fictitious or fraudulent statements or representations or made or used any
false writing or documents knowing the same to contain any false, fictitious or
fraudulent statement or entry in connection with this Bid.
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5. The undersigned further agrees that the Bidder will comply with section 2.2-4374 of
the Code of Virginia, 1950, as amended, and has not bought or purchased any
equipment from any person employed by the Owner as an independent contractor to
furnish architectural or engineering services for this Project, nor from any
partnership, association or corporation in which such architect or engineer has a
pecuniary interest.
6. The undersigned further agrees to require all subcontractors, consultants,
subconsultants, or any other persons, corporations, or legal entities providing or
furnishing labor, material, equipment or work related to this project to execute this
anti-collusion statement as a condition of payment. This paragraph is expressly
limited to those in a direct contractual relationship with the undersigned of over
$10,000 except those persons whose only direct contractual agreement with the
undersigned is an employment contract.
7. All Covenants and Agreements made by the Contractor are made by it on behalf of
the Contractor and its successors, personal representatives and assigns, the same as if
they had been specifically named in each instance.
And further this deponent saith not.
Subscribed and sworn to before me this day of , 20
My commission expires: 20
Notary Public
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Easement Clearing Services
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CERTIFICATION OF COMPLIANCE WITH IMMIGRATION LAWS AND REGULATIONS
This sworn certification of compliance with all federal immigration laws and regulations is provided by
_ (Name of Firm). These laws include the Federal Immigration Reform and
Control Act, which makes it unlawful for a person or other entity to hire, recruit or refer for a fee for
employment in the United States, an alien knowing the alien is unauthorized, and Section 40.1-11.1 of the
Code of Virginia, which makes it unlawful for any employer to knowingly employ an alien who cannot
provide documents indicating that he or she is legally eligible for employment in the United States. The
state law, in particular, places an affirmative duty on employers to ensure that aliens have proof of eligibility
for employment.
Accordingly this certification shall be completed and attached to all contracts and agreements for goods and
services made by James City Service Authority. Failure to attach a completed certification shall render the
contract or agreement void.
Type or print legibly when completing this form.
1.) Legal Name of Contractor: (Note: This is your name as reported to the IRS. This should match your
Social Security card or Federal ID Number)
_ _ _
2.) Type of Business Entity:
Sole proprietorship (Provide full name and address of owner):
Limited Partnership (Provide full name and address of all partners):
General Partnership (Provide full name and address of all partners):
Limited Liability Company (Provide full name and address of all managing members):
Corporation (Provide full name and address of all officers):
3.) Doing Business As: (If Applicable - Note: This is the name that appears on your invoices but is not used
as your reporting name.)
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4.) Name and Position of Person Completing this Certificate:
5.) Physical Business Address:
6.) Primary Correspondence Address (If different from physical address):
7.) Number of Employees:
8.) Are all Employees Who Work in the United States Eligible for Employment in the United States?
Under penalties of perjury, I declare on behalf of the Contractor listed above that to the best of my knowledge and based
upon reasonable inquiry, each and every one of the Contractor's employees who work in the United States are eligible for
employment in the United States as required by the Federal Immigration Reform and Control Act of 1986 and Section
40.1-11.1 of the Code of Virginia. I further declare on behalf of the Contractor that it shall use due care and diligence to
ensure that all employees hired in the future who will work in the United States will be eligible for employment in the
United States. I affirm that the information provided herein is true, correct, and complete.
Sworn this day of , 201 on behalf of as evidenced by
the following signature and seal:
Name of Contractor:
Printed Name of Signatory:
Signature:
Date:
COMMONWEALTH OF VIRGINIA:
City/County of , to-wit:
The foregoing instrument was acknowledged before me this day of , 201 , by
Notary Public:
Registration No:
My Commission Expires:
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Virginia State Corporation Commission (SCC) Registration Information Requirement per the
Virginia Public Procurement Act, VPPA:
2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to transact business in the
Commonwealth.
A.All public bodies shall include in every written contract a provision that a contractor organized as a stock or nonstock corporation,
limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized
to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise
required by law.
B.Pursuant to competitive sealed bidding or competitive negotiation, all public bodies shall include in the solicitation a provision that
requires a bidder or offeror organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 to include
in its bid or proposal the identification number issued to it by the State Corporation Commission. Any bidder or offeror that is not required
to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise
required by law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized.
C.Any bidder or offeror described in subsection B that fails to provide the required information shall not receive an award unless a
waiver of this requirement and the administrative policies and procedures established to implement this section is granted by the Director
of the Department of General Services or his designee or by the chief executive of a local governing body.
D.Any business entity described in subsection A that enters into a contract with a public body pursuant to this chapter shall not allow
its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1
or Title 50, to be revoked or cancelled at any time during the term of the contract.
E.A public body may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of
this section.
*Virginia State Corporation Commission ("SCC") registration information: The undersigned Offeror:
is a corporation or other business entity with the following SCC identification number: -OR-
is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or
business trust -OR-
is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and
customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any
employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they
become contracts, and not counting any incidental presence of the Offeror in Virginia that is needed in order to
assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and
shipped into Virginia from bidder's out-of-state location) -OR-
is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and
completely discloses the undersigned Offeror's current contacts with Virginia and describes why those contacts
do not constitute the transaction of business in Virginia within the meaning of 13.1-757 or other similar
provisions in Titles 13.1 or 50 of the Code of Virginia.
**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have pending
before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be
considered for a waiver to allow you to submit the SCC identification number after the due date for proposals (the
Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):

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