RFP for Comprehensive Coordination and Arc Flash Study Assessment and Update of GWRS/Fountain Valley Power Distribution System 2026 (RFP-25-018)
| Location: | California |
|---|---|
| Posted: | May 21, 2026 |
| Due: | Jul 7, 2026 |
| Agency: | Orange County Water District |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
RFP for Comprehensive Coordination and Arc Flash Study Assessment and Update of GWRS/Fountain Valley Power Distribution System 2026 (RFP-25-018)
The Orange County Water District (“OCWD” or District) is seeking proposals from qualified and experienced firms to perform a Comprehensive Coordination and Arc Flash Study Assessment and Update Of GWRS/Fountain Valley Power Distribution System. OCWD intends to evaluate the proposals received and enter into a 1-Year Professional Services Agreement (“Agreement”) with the qualified firm. The work is expected to commence on September 10, 2026.
RFP Documents:
Solicitation Schedule:
| RFP Issued | Thursday, May 21, 2026 |
| Mandatory Pre-Proposal Meeting | Tuesday, June 2, 2026 at 9:00AM PT |
| Questions Due Date | Tuesday, June 16, 2026 by 12:00 PM PT |
| Proposals Due | Tuesday, July 7, 2026 by 10:00 AM PT |
| Agreement Award Date | August 2026 |
For questions, please contact at procurement@ocwd.com .
Attachment Preview
ORANGE COUNTY WATER DISTRICT
REQUEST FOR PROPOSALS
RFP-25-018
FOR
COMPREHENSIVE COORDINATION AND ARC FLASH STUDY
ASSESSMENT AND UPDATE OF GWRS/FOUNTAIN VALLEY
POWER DISTRIBUTION SYSTEM 2026
ISSUED: Thursday, May 21, 2026
PROPOSALS DUE:
Tuesday, July 7, 2026 by 10:00 AM PT
Section
TABLE OF CONTENTS
Page
1. INTRODUCTION _____________________________________________________________________ 1
2. SOLICITATION SCHEDULE _________________________________________________________ 1
2.1. PRE-PROPOSAL MEETING _______________________________________________________ 2
2.2. QUESTIONS CONCERNING REQUEST FOR PROPOSALS ________________________ 2
2.3. DEADLINE FOR PROPOSALS ____________________________________________________ 2
2.4. PRE-SUBMITTAL ACTIVITIES_____________________________________________________ 3
3. PROJECT BACKGROUND AND DESCRIPTION ______________________________________ 3
4. SCOPE OF SERVICES_______________________________________________________________ 4
5. GENERAL INFORMATION ___________________________________________________________ 4
5.1. MINIMUM QUALIFICATIONS ______________________________________________________ 4
6. ELEMENTS OF PROPOSAL _________________________________________________________ 4
6.1 Title Page _________________________________________________________________________ 5
6.2 Cover letter _______________________________________________________________________ 5
6.3 Table of Contents_________________________________________________________________ 5
6.4 Experience and Record of Past erformance ______________________________________ 5
6.5 Project Team and Qualifications __________________________________________________ 6
6.6 Project Overview and Approach __________________________________________________ 7
6.7 Additional Services _______________________________________________________________ 7
6.8 Price Proposal ____________________________________________________________________ 7
6.9 OCWD Standard Agreement ______________________________________________________ 7
6.10 Statement of Insurance Compliance ______________________________________________ 8
6.11 Billing ____________________________________________________________________________ 8
6.12 Conflict of Interest ________________________________________________________________ 8
6.13 Equal Employment Opportunity And Affirmative Action Requirements ___________ 8
7. PROPOSAL SUBMISSION REQUIREMENTS_________________________________________ 9
7.1. Proposal Format __________________________________________________________________ 9
7.2. Proposal Preparation Costs ______________________________________________________ 9
8. SELECTION PROCESS ______________________________________________________________ 9
9. SPECIAL CONDITIONS _____________________________________________________________ 10
9.1. RESERVATIONS _________________________________________________________________ 10
9.2. PUBLIC RECORDS ______________________________________________________________ 10
9.3. RIGHT TO CANCEL ______________________________________________________________ 10
Section
TABLE OF CONTENTS
Page
9.4. ADDITIONAL INFORMATION_____________________________________________________ 10
9.5. PUBLIC INFORMATION __________________________________________________________ 10
List of Exhibits:
Exhibit A: Scope of Services, Technical Specifications, and Cost Proposal Sheet
Exhibit A-1: Scope of Service
Exhibit A-2: Technical Specifications
Exhibit A-3: Cost Proposal Sheet
Exhibit B: Evaluation Criteria
Exhibit C: Services Agreement
List of Attachments:
Attachment No.1: RFP Submittal Checklist
TOC - iii
The Orange County Water District (“OCWD” or District) is seeking proposals from
qualified and experienced firms to perform a Comprehensive Coordination and Arc Flash
Study Assessment and Update Of GWRS/Fountain Valley Power Distribution System.
OCWD intends to evaluate the proposals received and enter into a 1-Year Professional
Services Agreement (“Agreement”) with the qualified firm. The work is expected to
commence on September 10, 2026. The Agreement will be monitored closely for
acceptable services rendered throughout the Agreement term. OCWD will have the option
to terminate the contract in whole or in part during the Agreement term, for any reason or
no reason, without penalty, upon notice. The proposer will not be entitled to lost profits
or any other compensation not earned prior to the time of termination.
This Request for Proposal (“RFP”) describes the required scope of services, the
information that must be included in the proposal, and the proposal selection process.
Proposers are encouraged to carefully review this RFP in its entirety prior to submitting
their proposals. Failure to submit information in accordance with these requirements and
procedures may be cause for disqualification.
1. INTRODUCTION
The OCWD is an internationally recognized leader in the water industry that was formed
in 1933 by the California State Legislature which entrusted OCWD to guard and protect
the region’s groundwater basin and limited water supply. OCWD’s mission is to provide
a reliable supply of high-quality water that is sourced in an environmentally responsible
manner to the more than 2.5 million residents and businesses within the 270 square mile
service area of Orange County, California that OCWD serves. OCWD manages three of
Southern California’s greatest water supplies, this includes protecting rights to the Santa
Ana River, managing and replenishing the Orange County Groundwater Basin, and
operating and maintaining the Groundwater Replenishment System (GWRS), the world’s
largest advanced water purification system for potable water reuse. More information
regarding the OCWD can be found at www.ocwd.com.
2. SOLICITATION SCHEDULE
The solicitation schedule is summarized in the table below. OCWD reserves the right to
modify the schedule below at its discretion. Proper notification changes will be made to
interested proposers.
RFP Issued
Mandatory Pre-Proposal Meeting
Questions Due Date
Proposals Due
Agreement Award Date:
Thursday, May 21, 2026
Tuesday, June 2, 2026 at 9:00AM PT
Tuesday, June 16, 2026 by 12:00 PM PT
Tuesday, July 7, 2026 by 10:00 AM PT
August 2026
Orange County Water District
COMPREHENSIVE COORDINATION AND ARC FLASH STUDY ASSESSMENT AND UPDATE OF
GWRS/FOUNTAIN VALLEY POWER DISTRIBUTION SYSTEM 2026
RFP-25-018
Thursday, May 21, 2026
Page 1 of 11
2.1. PRE-PROPOSAL MEETING
The mandatory pre-proposal meeting will be held on Tuesday, June 2, 2026 at 9:00AM
PT, the meeting will be held in person at the District Office, 18700 Ward Street, Fountain
Valley, CA 92708. Firms interested in submitting proposals are required to attend the pre-
proposal meeting.
Meeting participants will be required to sign in. A copy of the sign-in sheet will be posted
on the OCWD website at, https://www.ocwd.com/working-with-us/rfp-contracts/, after the
pre-proposal meeting. Proposals will not be accepted from firms that do not attend the
mandatory pre-proposal meeting.
2.2. QUESTIONS CONCERNING REQUEST FOR PROPOSALS
All questions regarding the RFP must be submitted in writing before the deadline due
date of Tuesday, June 16, 2026 by 12:00 PM PT. All questions must be titled
“Question – RFP-25-018 COMPREHENSIVE COORDINATION AND ARC FLASH
STUDY ASSESMENT 2026”. Responses to questions received from prospective
proposers will be formally documented in a Question and Answer (Q&A) table that will
be posted on the OCWD website: https://www.ocwd.com/working-with-us/rfp-contracts/.
The Q&A table will be updated regularly as questions are received from prospective
proposers. Questions received after the questions due date will not be considered.
Attention: Marcus Villalobos, Buyer
Email: procurement@ocwd.com
2.3. DEADLINE FOR PROPOSALS
Three (3) hard copies and one (1) electronic flash drive copy of the proposal must be
received in a sealed envelope by OCWD no later than Tuesday, July 7, 2026 by 10:00
AM PT or such later time that OCWD may announce by an addendum at any time prior
to the proposal deadline. The envelope shall be plainly marked on the exterior “Proposal
for RFP-25-018 COMPREHENSIVE COORDINATION AND ARC FLASH STUDY
ASSESSMENT AND UPDATE OF GWRS/FOUNTAIN VALLEY POWER
DISTRIBUTION SYSTEM 2026” and with the name, company name, and address of the
proposer.
Proposals must be mailed or delivered in person or via courier services at the District
office listed below. To deliver submittal packages in person or via courier, please notify
the guard at the main gate for proposal drop off. Sealed envelopes will be timestamped
upon receipt at the receptionist desk.
Orange County Water District
Administration Office Building
Attention: Marcus Villalobos, Buyer
Address: 18700 Ward Street
Orange County Water District
COMPREHENSIVE COORDINATION AND ARC FLASH STUDY ASSESSMENT AND UPDATE OF
GWRS/FOUNTAIN VALLEY POWER DISTRIBUTION SYSTEM 2026
RFP-25-018
Thursday, May 21, 2026
Page 2 of 11
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