2026 SAP Road Striping Project

Mitchell County Board of Commissioners
Invitation to Bid
2026 SAP Road Striping Project
The Mitchell County Board of Commissioners is accepting sealed written bids from qualified contractors
for road striping services for the following 9 roads in Mitchell County: Gravel Hill Road from recently
paved Section to S.R. 112, Hatcher Hill Road from S.R. 93 to end of pavement, Delta Pine Road from
Jackson Dairy Road to recently paved section, Stage Coach road will receive two sets of rumble strips,
one on each side of Jerusalem Church Road, Research Road from S.R. 112 to the end of pavement, Mt.
Olive Road from Branchville Road to S.R. 112, Harmony Road from Pelham City Limits to Colquitt
County Line, Old Ga. 3/Dixie Hwy from Pelham City Limits to Meigs City Limits, and Kierce Road from
Pelham City Limits to County Line Road. In general, these roads are to be restriped with either high build
or thermoplastic paint as listed in the Bid Form. Striping is to match the existing striping unless otherwise
noted. Other items included are traffic control, rumble strips, stop bars, and other misc. items pertaining
to the project. See attached Bid Form for detailed quantities. Maps (see Exhibit A), specifications, bid
form, and other information are attached. Any required clipping of shoulders will be done by the County.
If you choose to submit a written bid on this project, your sealed bid must be marked "2026 SAP Road
Striping Project" and delivered to the Mitchell County Board of Commissioners Office located at 5201
S. US Hwy 19, Camilla, Georgia 31730, no later than 10:00 am on Thursday, August 6, 2026. All bids
will be opened and read aloud during a public bid opening at 10:00 am on Thursday, August 6, 2026,
in the Commission Meeting Room at 5201 S. US Hwy 19, Camilla, Georgia 31730. The public is invited
to attend this bid opening. No bids shall be withdrawn for a period of 60 days after the bid opening.
Bidders are required to examine all maps, specifications and data mentioned in this Invitation to Bid. No
plea of ignorance of conditions that exist or that may exist after the date of these instructions, or of any
conditions or difficulties that may be encountered in the execution of the work under any contract issued
hereunder, resulting from the bidder's failure to make the necessary examinations and investigations, shall
be accepted as an excuse for any failure or omission on the part of the successful bidder to fulfill in every
detail all requirements of any contract issued hereunder. Nor will such reasons be accepted as a basis for
any claims whatsoever for extra compensation, change orders, or an extension of time to complete the
required work under the contract issued hereunder.
Any bid submitted unsealed, unsigned, fax transmissions, email transmissions, or received subsequent to
the aforementioned date and time, will be disqualified. Contractors are responsible for informing any
commercial delivery service, if used, of all delivery requirements and for ensuring that the required address
information appears on the outer wrapper or envelope used by such service. The submittal must be signed
by a company officer who is legally authorized to enter into a contractual relationship in the name of the
contractor. Failure to comply with the written requirements for this project may result in disqualification
of the submittal by the Mitchell County Board of Commissioners.
The Board of Commissioners reserves the right to accept or reject any or all bids received and/or disregard
informalities or irregularities in the Bids received. There will be no addendums to the contract once
the contract has been accepted and signed, unless initiated by the County. If additional information
is needed, please contact Brent Davis, Project Manager, Reliable Engineering at (229) 224-3299 or
brent@reliableeng.net. The Mitchell County Board of Commissioners is an Equal Opportunity
Employer.
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In the event that any corrections or amendments to this Invitation to Bid are deemed necessary or
appropriate, such corrections or amendments shall be issued by the Mitchell County Board of
Commissioners in written addenda issued prior to the due date for bids. Potential Bidders should not rely
on any representations, statements or explanations other than those made in this document or in any
addenda to this document. Where there appears to be a conflict between this Invitation to Bid and any
addenda issued, the last addenda issued will prevail. Addenda will be published on the Mitchell County
Board of Commissioners' website at https://www.mitchellcountyga.net/bid-opportunities/. Potential
Bidders are encouraged to check such website regularly for immediate access to issued addenda.
All expenses involved with the preparation and submission of the Invitation to Bid to the Mitchell County
Board of Commissioners, or any work performed in connection therewith is the responsibility of the
Bidder(s). Submission of any proposal indicates acceptance of the conditions contained in this document
unless clearly and specifically noted otherwise in the proposal.
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Your written and sealed bid must include at a minimum:
Completed attached bid form and bid schedule with a total cost of services
A bid bond, or an irrevocable letter of credit, or a cashier's check in the amount of 10% of the bid
amount payable to the Mitchell County Board of Commissioners from a company authorized to
do business in the State of Georgia
An authorized signature on written oath stating that the contractor has not restricted competitive
bidding
In addition, the successful contractor shall submit the following items within ten calendar days of written
notification from the county of the bid award:
Proof of workers' compensation insurance if required by Georgia law
Proof of general liability insurance in the amount of at least $1,000,000.00 naming the Mitchell
County Board of Commissioners as an additional insured
Proof of automobile liability insurance in the amount of at least $1,000,000.00 naming the Mitchell
County Board of Commissioners as an additional insured
A performance bond in the amount of the bid. The performance bond shall be payable to the
Mitchell County Board of Commissioners from a company authorized to do business in the State
of Georgia.
A payment bond in the amount of the bid. The payment bond shall be payable to the Mitchell
County Board of Commissioners from a company authorized to do business in the State of
Georgia.
Written certification that the contractor operates a drug free workplace in accordance with
O.C.G.A 50-24-1 through 50-24-6
Completed SAVE Affidavit
Completed Contractor's Affidavit
Completed Subcontractor's Affidavit, if applicable
Signed contract (prepared by the County)
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Project Information
The Contractor Shall:
1) Verify the quantities of materials needed.
2) Begin work on this project within 90 calendar days of written notification from the County to
proceed.
3) Perform all work on this project in accordance with the Georgia Department of Transportation
Standard Specifications, 2013 Edition, as amended by supplemental specifications and contract
provisions.
4) Maintain all aspects of the project including access to homes and traffic control devices until the
Board of Commissioners accepts the project.
5) Use only attached bid form and items list.
6) Complete all work on this project by 5:00pm 60 days from the time the notice to proceed is received,
or liquidated damages of $100.00 per day will be assessed against the contractor. An extension of
time may be granted by Mitchell County, in its sole and absolute discretion, beyond the
deadline for project completion, in the event that, during the course of the performance of
the contract, the work required by the contract cannot be performed as a direct result of
inclement weather. No liquidated damages will be charged or payable with respect to any
day that Mitchell County determines that the contract work cannot be performed due to
inclement weather, and the date for completion shall be extended day for day for each day
that it is determined that the contractor is unable to perform due to inclement weather.
The County Shall:
1) Clip back shoulders prior to edge line striping.
2) Pay the contractor in monthly payments in accordance with voucher reports. A ten percent
retainage of the bid amount will be withheld from the contractor until the Board of
Commissioners accepts the project. This contract shall not exceed the contractor's bid amount
without prior written approval from the Board of Commissioners. All extra work approved by
the Board of Commissioners shall be paid on the basis of unit price as stated in the contractor's
bid.
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SPECIAL PROVISION
1) Contractors must be Georgia Department of Transportation certified.
2) STANDARD SPECIFICATIONS. Construction shall conform to Georgia Department of
Transportation Standard Specifications, latest edition.
3) TRAFFIC. The contractor shall maintain safe traffic conditions at all times.
4) All bids must have an affidavit from the contractor and any subcontractors that it has registered with
a federal work authorization program, for example E-Verify, operated by U.S. Department of
Homeland Security to verify immigration status of employee (O.C.G.A. 13-10-91).
5) STRIPING. Striping on indicated road may include, but not be limited to centerline, edge, stop bars,
hatching, and R.P.M.'s. Final centerline and edge lines shall be high build paint per GDOT Section
652 or thermoplastic per Section 653. Stop bars and rumble strips shall be Thermoplastic per Section
653, and R.P.M.'s per Section 654. All striping shall conform to the MUTCD (latest edition).
6) INSURANCE REQUIREMENTS
A) The Contractor shall carry Public Liability, Property Damage, and Vehicle Liability Insurance
covering operation on and off site, with the Mitchell County Board of Commissioners named as
an additional insured, in the limits of:
1. Public Liability $1,000,000.00
2. Property Damage $1,000,000.00
3. Automobile Liability B.I. $1,000,000.00
P.D. $1,000,000.00
B) The Contractor shall carry Workers' Compensation Insurance for all employees engaged in the
work, and shall require all Sub-Contractors to do so.
C) The Contractor shall be solely responsible for all liabilities, suits, actions, and claims of every
character whatsoever incurred or brought for or on account of any injuries (including death)
damages, or loss incurred, received, or sustained or claimed to have been incurred, received or
sustained by any person or persons or to any property, real or personal, whether on or adjacent
to the job site or not, rising out of or in any way connected with the matters and things set forth
in these specifications, or other of the contract documents, whether due to the negligence of
Contractor, Mitchell County, or otherwise, and the Contractor covenants and agrees to
indemnify and save harmless Mitchell County, and its elected officials, employees, and
from any and all from all liabilities charges, expenses and cost on account of or by reason of
any such injuries, damages, liabilities, claims, suits, or losses, referenced above, however
occurring, including any costs incurred in defending against the same. To further assure the
performance of this covenant the Contractor shall procure and constantly maintain in force at
its expense, the liability insurance set forth in Section 1B - 16, "Requirement of Contract
Surety."
7) A minimum of a 3-day notice shall be given to the owner, in writing, prior to any full road closures.
8) Work and payment for items specifically not listed on the bid schedule will be considered incidental
to the pay items in which the work is required to be performed.
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Invitation to Bid
2026 SAP Road Striping Project
Bid Form
Name of Bidder/ Vendor:
Contact Person:
Mailing Address:
Telephone:
Email:
It is agreed by the undersigned bidder that the signature and submission of this bid represents the bidder's
acceptance of all terms, conditions, and requirements of the bid specifications and, if awarded, the bid
will represent the agreement between the parties. No addendums will be allowed unless initiated by the
County.
GRAVEL HILL ROAD (3.67 MILES)
ITEM UNIT
NO. DESCRIPTION QTY UNIT PRICE EXTENSION
1 Solid High Build White Striping, Fog Lines 7.34 LM
2 High Build Yellow Striping, Centerline Replaced In-Kind 3.67 LM
3 Raised Pavement Markers (RPM's) 3.67 LM
4 Thermo Rumble Strips (Set of Three) 1 EA
Sub Total
HATCHER HILL ROAD (1.51 MILES)
ITEM UNIT
NO. DESCRIPTION QTY UNIT PRICE EXTENSION
5 Solid High Build White Striping, Fog Lines 3.02 LM
6 High Build Yellow Striping, Centerline Replaced In-Kind 1.51 LM
Sub Total
DELTA PINE ROAD (3.72 MILES)
ITEM UNIT
NO. DESCRIPTION QTY UNIT PRICE EXTENSION
7 Solid High Build White Striping, Fog Lines 7.44 LM
8 High Build Yellow Striping, Centerline Replaced In-Kind 3.72 LM
9 Stop Bar (Thermo) 1 EA
Sub Total
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STAGE COACH ROAD
ITEM UNIT
NO. DESCRIPTION QTY UNIT PRICE EXTENSION
10 Thermo Rumble Strips (Set of Three) 2 EA
Sub Total
RESEARCH ROAD (1.20 MILES)
ITEM UNIT
NO. DESCRIPTION QTY UNIT PRICE EXTENSION
11 High Build Yellow Striping, Centerline Replaced In-Kind 1.2 LM
12 Raised Pavement Markers (RPM's) 1.2 LM
Sub Total
MOUNT OLIVE ROAD (5.47 MILES)
ITEM UNIT
NO. DESCRIPTION QTY UNIT PRICE EXTENSION
13 Thermo Build White Striping, Fog Lines 10.94 LM
14 Thermo Yellow Centerline Striping, In-Kind 5.47 LM
15 Raised Pavement Markers (RPM's) 5.47 EA
16 Thermo Rumble Strips (Set of Three) 2 EA
17 Stop Bar (Thermo) 1 EA
Sub Total
HARMONY ROAD (7.64 MILES)
ITEM UNIT
NO. DESCRIPTION QTY UNIT PRICE EXTENSION
18 Thermo Build White Striping, Fog Lines 15.28 LM
19 Thermo Yellow Centerline Striping, In-Kind 7.64 LM
20 Raised Pavement Markers (RPM's) 7.64 EA
Sub Total
OLD GA 3 / DIXIE HWY (3.43 MILES)
ITEM UNIT
NO. DESCRIPTION QTY UNIT PRICE EXTENSION
21 Thermo Build White Striping, Fog Lines 6.86 LM
22 Thermo Yellow Centerline Striping, In-Kind 3.43 LM
23 Raised Pavement Markers (RPM's) 3.43 EA
Sub Total
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KIERCE ROAD (2.65 MILES)
ITEM UNIT
NO. DESCRIPTION QTY UNIT PRICE EXTENSION
24 Solid High Build White Striping, Fog Lines 5.30 LM
25 High Build Yellow Centerline Striping, In-Kind 2.65 LM
26 Raised Pavement Markers (RPM's) 2.65 LM
27 Thermo Rumble Strips (Set of 3) 1 EA
28 Stop Bar (Thermo) 1 EA
Sub Total
TOTAL FOR ALL ROADS
Authorized Signature: ___________________________________Title: __________________
Name Printed: _________________________________________ Date: __________________
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MEASUREMENT AND PAYMENT SECTION
Description: Traffic Control
Payment: None
Measurement: None
Work Required: To be included in line item for which it pertains. Includes providing, placing, moving, operating,
and maintaining the necessary barricades, signs, and devices for the life of Project, and removing
barricades, signs, and devices when the Work is complete. No separate payment will be made
for traffic control.
Description: Solid High Build White Striping, Fog Lines
Payment: Per Linear Mile
Measurement: Actual length of road down the edge of pavement for a single lane
Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for
permanent high build white striping along both sides of the pavement, or outer lane, and
complete job as specified in Section 652 - Painting Traffic Stripe in the GDOT Standard
Specifications
Description: High Build Yellow Centerline Striping, In-Kind
Payment: Per Linear Mile
Measurement: Actual length of road down the centerline
Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for
placing permanent high build yellow striping along the centerline of the pavement, replaced in-
kind, and a complete job as specified in Section 652 - Painting Traffic Stripe in the GDOT
Standard Specifications.
Description: Solid Thermo White Striping, Fog Lines
Payment: Per Linear Mile
Measurement: Actual length of road down the edge of pavement for a single lane
Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for
permanent high build white striping along both sides of the pavement, or outer lane, and
complete job as specified in Section 653 - Thermoplastic Traffic Stripe in the GDOT Standard
Specifications
Description: Thermo Yellow Centerline Striping, In-Kind
Payment: Per Linear Mile
Measurement: Actual length of road down the centerline
Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for
placing permanent high build yellow striping along the centerline of the pavement, replaced in-
kind, and a complete job as specified in Section 653 - Thermoplastic Traffic Stripe in the GDOT
Standard Specifications.
Description: Stop Bars
Payment: Each
Measurement: Each Stop Bar Placed
Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for
replacing stop bars with thermoplastic paint as specified in Section 653 - Thermoplastic Traffic
Stripe in the GDOT Standard Specifications.
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Description: Transverse Rumble Strips
Payment: Each (Set of Three)
Measurement: Each Set of Rumble Strips Placed
Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for
replacing stop bars with thermoplastic paint as specified in Section 653 - Thermoplastic Traffic
Stripe in the GDOT Standard Specifications.
Description: Raised Pavement Markers
Payment: Per Linear Mile
Measurement: Actual length of road down the centerline
Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for
permanent raised pavement markers as specified in Section 654 - Raised Pavement Markers in
the GDOT Standard Specifications. Raised Pavement Markers will follow GDOT Construction
Details T-15A and T-15C.
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