26-079 Juvenile Justice 3rd Floor Carpet Replacement

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-079
For
Juvenile Justice 3rd Floor Carpet Replacement
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Juvenile Justice 3rd Floor Carpet Replacement. The
vendor must guarantee the quoted prices for a period of Ninety (90) days.

BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed
envelope plainly marked "26-079 Juvenile Justice 3rd Floor Carpet Replacement
" with the date and time of the bid opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in
blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second
Street Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 06/03/2026 at 10:00 AM, in Room 116 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website @
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select
bid and click on "related documents". No phone calls please. The time it takes for final
bid results to be made public depends on the complexity of the project and the cost of the
project.
BID INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in writing via
E-mail (preferred), mail or fax to:
Lenore Moore
Finance Department, St. Charles County Government
201 North Second St
St. Charles, Missouri 63301
Fax: (636)949-3870
lmoore@sccmo.org
For questions or inquiries concerning the specifications please contact:
Ron Joly, Maintenance Manager
Facilities Management Department, St Charles County Government
300 North Second St, Room 101
St. Charles, Missouri 63301
636-949-7900 ex 7316
rjoly@sccmo.org
A site visit is scheduled for 05/27/26 at 2 pm. It is mandatory to attend this visit to submit
a bid. Please contact Ron Joly if you would like to visit before 05/27/26.
All questions must be received no later than 2:00 PM on 5/29/2026. Any question
received after this deadline may not be answered.
26-079 Juvenile Justice 3rd Floor Carpet Replacement
Proposal Response from (please complete)
Page 2 of 29 _______________________________________
Name of Company or Individual

Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any
addendum that are issued.
Prohibited Communication
Contact with any representative, other than through the procedure outlined in the
section titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID
OPENING. Representative shall include, but not be limited to, all elected and appointed
officials, and employees of St. Charles County and their Agents within St. Charles
County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids are final. No additions, deletions, corrections, or adjustments will be accepted after
the time of bid opening except by request of County.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
The electronic version of this bid/RFP is available upon request. The document was
entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version.
Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the
Purchasing Office governs in the event of a discrepancy between the information contained
in or on the electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any
outstanding amounts due from a prior Contract or business relationship with the County or
who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed proposals received after the designated time of the receipt of the sealed proposals
will be considered as "No Bid" and "Void" and will not be opened.
26-079 Juvenile Justice 3rd Floor Carpet Replacement
Proposal Response from (please complete)
Page 3 of 29 _______________________________________
Name of Company or Individual

The successful bidder is specifically denied the right of using in any form or medium the
names of St. Charles County or any other public agency within St. Charles County
Government for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
The County will make its award to the lowest responsive, responsible bidder unless
additional criteria is established herein. When payments are to be made to the County, the
County will award based on payments unless these documents establish additional criteria.
As used for this award, "responsive" shall mean a bid that conforms in all respects with the
terms and conditions of the County's requirements. As used for this award, "responsible"
shall mean that the bidder has the capability in all respects to perform fully the contract
requirements, and the integrity and reliability which will assure good faith performance.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording
in the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in
the unit and extension prices, the unit price shall govern.
MISSOURI PREVAILING HOURLY WAGE RATES:
The proposal for this Contract shall be based upon the required payment by the Bidder for
wages for each craft or type of workmen required to execute the Contract as determined by the
Department of Labor and Industrial Relations of Missouri, pursuant to Sections 290.210 to
290.340, RSMo. For those projects with a total cost of more than $75,000.00, a schedule of
such prevailing hourly rate of wages as determined by the Department of Labor and Industrial
Relations of Missouri, pursuant to said statutory provisions and made a part of this Contract,
Annual Wage Order #32, as of June 26, 2025.
Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply to the
construction of public works for which either the engineer's estimate of the bid accepted by the
County for the total project is in the amount of $75,000.00 or less. For any awarded bid in the
amount of $75,000.00 or less that becomes subject to a contract amendment that increases
the total project cost in excess of $75,000.00, the provisions of 290.210 to 290.340 shall apply
only to that portion of the project that is in excess of $75,000.00.
INSURANCE:
Worker's Compensation and Employer's Liability: Statutory WC limits as required by the
Statutes of the State of Missouri (or a qualified self-insurer) and Employers Liability in an
amount of no less than $1.0 million.
Automobile, General Liability and Property Damage: The Contractor shall maintain the
following minimum amounts of automobile, general liability, and property damage
insurance coverage during the life of the contract:
26-079 Juvenile Justice 3rd Floor Carpet Replacement
Proposal Response from (please complete)
Page 4 of 29 _______________________________________
Name of Company or Individual

$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence
for automobile and general liability coverage; and property damage coverage of at least
$1,000,000. A Combined Single Limit Policy in the amount of $3,000,000 is an acceptable
alternative. Automobile coverage must include non-owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the County as
an additional insured including the following language: Nothing in this endorsement shall
serve to operate as a waiver of the County's Sovereign Immunity or broaden the liability of
the County beyond the provisions of Sections 537.600 to 537.610 of the Revised Statutes of
Missouri. Vendor shall provide for 30 days advance written notice of any material change.
A Waiver of Subrogation in favor of the County shall be endorsed on each of the policies.
The required insurance shall be primary insurance with respect to any other insurance or
self-insurance programs maintained by the County.
A Certificate of Insurance evidencing the above coverage(s) together with a copy of the
required endorsements shall be provided to the County prior to the commencement of
any work.
It shall be the contractor's responsibility to keep the respective insurance policies and
coverages of any sub-contractor current and in force for the life of the contract.
Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits
of not less than 1,000,000.000 per claim/$3,000,000.00 aggregate covering all services
provided by the Contract. Coverage to be written on a claims-made basis.
BONDS: Performance and Payment bond will be required if project is $50,000.00 or greater.
26-079 Juvenile Justice 3rd Floor Carpet Replacement
Proposal Response from (please complete)
Page 5 of 29 _______________________________________
Name of Company or Individual

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision
of documentation**, affirm its enrollment and participation in a federal work authorization
program (E-Verify) with respect to the employees working in connection with the contracted
services. Every such business entity shall sign an affidavit affirming that it does not knowingly
employ any person who is an unauthorized alien in connection with the contracted services.
[RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and
shall verify the employment eligibility of every employee in the employer's hire whose
employment commences after the employer enrolls in a federal work authorization program.
The employer shall retain a copy of the dated verification report received from the federal
government. Any business entity that participates in such program shall have an affirmative
defense that such business entity has not violated subsection 1 of this section. [RSMO 285.530
(4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit in included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County,
Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO
63301prior to responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid
solicitation response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page
will remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature page of
the E-Verify Memorandum of Understanding, completed and signed by the Contractor, and the
Department of Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
26-079 Juvenile Justice 3rd Floor Carpet Replacement
Proposal Response from (please complete)
Page 6 of 29 _______________________________________
Name of Company or Individual

Open Records
Any and all information contained in or submitted with the bid becomes a public record subject
to the Missouri Sunshine Law. The County may include any information submitted with the bid
or submitted to the County during the award or review process in the County's public records,
public agendas, or public meetings. If the bidder believes that any information contained in or
submitted with the bid is protected from disclosure by the Missouri Sunshine Law, the bidder
must clearly identify what information the bidder believes is so protected and must also clearly
identify the legal basis therefor. Simply marking a document with "confidential" or similar
watermarks, notations, etc. shall not be sufficient to prevent disclosure of submitted
information.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach
a copy of such policy to your response as a point of information."
_____ "YES" our company has a veteran friendly employment policy.
_____ "NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
26-079 Juvenile Justice 3rd Floor Carpet Replacement
Proposal Response from (please complete)
Page 7 of 29 _______________________________________
Name of Company or Individual

Description of Scope:
St. Charles County Facilities Management is seeking a qualified vendor to remove
approximately 2000sqft of broadloom carpet and install new carpet tile in an office area
located inside the St. Charles County Juvenile Justice Center, 1700 S River Rd., St. Charles,
MO 63303.
General Conditions:
The Contractor shall furnish all applicable Safety Data Sheets (SDS) to the County in
accordance with the Occupational Safety and Health Administration (OSHA).
The Vendor shall comply with 292.675 RSMo, which requires any awarded Vendor and
its subcontractor(s) to provide a ten-hour Occupational Safety and Health Administration
(OSHA) Construction Safety Program (or a similar program approved by the Missouri
Department of Labor and Industrial Relations as a qualified substitute) for their on-site
employees.
The Contractor shall comply with all Federal and State Employment / Labor regulations
including those from the U.S. Occupational Safety and Health Administration (OSHA).
The Contractor shall ensure that all employees performing work under this Agreement have
completed all OSHA-required safety and health training applicable to their duties and shall
provide proof of such training to the County upon request.
The Contractor must provide all applicable Insurance Certificates to the County upon the
award of the bid.
The Contractor must specifically claim and include any exclusions or deviations from the
bid specifications with the proposal submitted.
Contractor shall field verify all dimensions, square footage, material quantities, and
conditions prior to ordering materials. Quantities provided by the County are approximate
and for reference only.
The Contractor shall work Monday through Friday between the hours of 7:30 am and 4:00
pm. Any changes to the specified work schedule are subject to approval by the Facilities
contact at least 2 days before the change occurs.
The Contractor shall have all necessary licenses (that shall be current and maintained
during the project) with the County and State of Missouri.
The Contractor shall provide a key contact for the project. This key contact shall notify the
County Facilities contact when the Contractor will be performing work.
The Contractor shall notify the Facilities contact of any deficiencies that may impact
project cost. The Contractor shall provide a cost for any deficiencies and shall not proceed
with work until the Facilities contact issues a notice to proceed . Should the Contractor
proceed without proper written authorization, Contractor will be performing work at risk
and County will not provide payment for said work.
There shall be no smoking or use of tobacco products inside the facility, or on the roof of
the facility. Contractor shall be liable for roof cigarette burns. No smoking shall occur
26-079 Juvenile Justice 3rd Floor Carpet Replacement
Proposal Response from (please complete)
Page 8 of 29 _______________________________________
Name of Company or Individual

within 15 feet of all building entrances per County Ordinance No. 18-070. This also
applies to electronic smoking devices.
If prices submitted by bidder are itemized, the County may elect any or all itemized
services at the pricing submitted without impact to separate itemized services or prices.
Signature of bidder indicates that bidder understands and will comply with all terms and
conditions and all other specifications made a part of this Invitation for formal Bid and any
subsequent award or contract. All terms, conditions and representations made in this
invitation will become an integral part of the contract.
The Contractor shall notify the County Facilities contact no less than 2 days in advance
and get permission before proceeding with disruptive operations.
This is a turnkey project and as such the bid shall include all necessary trades and a
subcontract of the contractor for the bid to be considered.
Contractor shall remove and legally dispose of all demolition debris, carpet, packaging,
and refuse off site. Use of County dumpsters or trash receptacles is prohibited.
Contractor shall protect all existing furniture, cubicles, walls, ceilings, doors, and finishes
during the work. Any damage caused by the Contractor shall be repaired or replaced at
no additional cost to the County.
Contractor shall include all minor floor preparation necessary for proper installation of
carpet tile, including removal of existing adhesive residue and preparation of substrate in
accordance with manufacturer recommendations.
The Contractor must comply with all provisions of the Prevailing Wage Law under Annual
Wage Order #32, as of June 26, 2025 for this project. The contractor will forfeit a
penalty to the County of $100 per day (or portion of a day) if a worker is paid less than
the prevailing rate for any work done under the contract by the contractor or by any
subcontractor (see section 290.250, RSMo). Certified Payroll shall be submitted with
request for payment.
Scope
Coordinate with Facilities team for daily access
Work within timeline allotted for work to be completed that is agreed on during
walkthrough.
Carpet tile to be Mohawk Datum-Basalt 24x24.
Lift system required to raise cubicles and pull carpet out from underneath them.
Any furniture to be moved and returned by vendor
Replace vinyl base around perimeter of room with Lunar Dust.
Work in conjunction with painters that may be present painting the ceiling.
26-079 Juvenile Justice 3rd Floor Carpet Replacement
Proposal Response from (please complete)
Page 9 of 29 _______________________________________
Name of Company or Individual

Exception Sheet
If the item(s) and/or services proposed in the response to this bid is in any way different from
that contained in this proposal or bid, the bidder is responsible to clearly identify all such
differences in the space provided below. Otherwise, the County shall assume bidder's offer to
be in total compliance with all aspects of the proposal or bid.
Efforts by Bidder to impose material exceptions not noted on this sheet may lead to
County terminating negotiations and pursuing those rights related to any submitted Bid
Bond(s).
Below are the exceptions or differences to the stated specifications (attach additional sheets
as needed):
Date:
Signature:
Title:
Company:
26-079 Juvenile Justice 3rd Floor Carpet Replacement
Proposal Response from (please complete)
Page 10 of 29 _______________________________________
Name of Company or Individual