Statement of Qualifications Engineering Services

CITY OF HIAWASSEE, GEORGIA REQUEST FOR STATEMENT OF
QUALIFICATIONS ENGINEERING SERVICES
As of July 7, 2026, Statements of Qualifications (SOQs) are requested from Engineering Firms
with a strong record in successfully assisting local governments with preliminary reports, final
design, construction administration and inspection for federally funded projects. Responding firms
should be qualified to provide initial consultation and evaluation, grant administration, preliminary
engineering reports (PER), design, construction administration, inspection and closeout for
federally funded projects.
Plans are to contract, immediately and within three years of selection, a reputable engineering firm
for preliminary reports, design, grant and construction administration, inspection and closeout
services for federally assisted community and economic development projects. This procurement
includes Appalachian Regional Commission, Community Development Block Grants (i.e.
Immediate Threat and Danger (ITD), Disaster Recovery, Innovative, Redevelopment,
Employment Incentive), US Department of Commerce Economic Development Administration
(EDA) Projects, Georgia Environmental Finance Authority (GEFA), United States Department of
Agriculture (USDA),) United States Environmental Protection Agency, (USEPA), and any other
federally funded project in compliance with 2 CFR 200 for Qualifications Based Selection (QBS)
and The Brooks Act (Public Law 92-582) enacted October 18, 1972. This procurement action may
also lead to additional project contracts and/or contract addendums for PERs, design and
construction administration services, for State and federally funded projects. Submitting firms will
be considered, on a project-by-project basis, should federally funded opportunities arise during the
next 36 months. The selected firm must provide an annual updated SOQ during this 3-year period.
Anticipated projects include expansion and improvements to the existing Water and Wastewater
Treatment, Distribution and Collection System as well as Stormwater System.
Evaluation criteria includes:
1. Firm history and mission statement;
2. Familiarity with the community
3. Key personnel/qualifications & license proof
4. Proposed approach, ability, scope and levels of service
5. Experience with federally funded projects, cost control and list of associated references
6. Current workload and ability to provide proposed services
7. Past and current litigation history, including claims, liens, judgments, and rulings
8. Errors and Omissions Insurance, please provide proof
9. Virtual Interviews with the top 3-4 firms from initial ranking.
Future projects may be subject to Federal and State contract provisions prescribed by various State
and Federal Agencies.
The City also abides by the following laws as they pertain to HUD Assisted Projects: Title VI of
the Civil Rights Act of 1964; Section 109 of the HCD Act of 1974, Title l; Title VII of the Civil
Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community
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Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of
the Americans with Disabilities Act of 1990 (ADA); and the Architectural Barriers Act of 1968.
The SOQ form and evaluation ranking criteria are included. SOQs are due no later than 4:00 PM
August 6, 2026. SOQ's received after this date and time may not be considered. The City of
Hiawassee reserves the right to accept or reject any and all SOQs and to waive any formalities in
the procurement process. SOQ packages (One digital and Three Hard copies) should be submitted
to Mayor Jay Chastain City of Hiawassee, 50 River Street Hiawassee, Georgia 30546.
mayor@hiawasseega.gov (706) 896-2202. Questions and clarification requests should be
submitted via email only no less that ten days before the due date.
EVALUATION CRITERIA
1. Firm History & Mission Statement
Points Evaluation Criteria
4 15+ years' experience
3 10-15- years' experience
2 5-10 years' experience
1 less than 5 years' experience
2. Familiarity with the community
Points Evaluation Criteria
4 5 years or more working with community
3 3 to 4 years working with community
2 2 to 3 years working with community
1 less than 5 years' experience
3. Key personnel/qualifications & license proof
Points Evaluation Criteria
3 adequate key personnel and qualifications (licenses included)
2 marginal key personnel and qualifications (licenses included)
1 inadequate key personnel and qualifications (licenses included)
4. Proposed Scope, Ability and Level of Service Proposed to successfully design and
manage the project.
Points Evaluation Criteria
4 adequate scope, ability, level of service and timeliness
3 marginal scope, ability, level of service and timeliness
2 inadequate scope, ability and level of service proposed, and
timeliness
1 not addressed
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5. Experience - Number of federal grant applications awarded and managed (list entity,
project scope, total project cost, work performed, cost control and references)
Points Evaluation Criteria
4 15+ awards and positive references
3 10-15 awards and positive references
2 5 - 10 awards and positive references
1 less than 5 awards and positive references
6. Current Workload and ability to provide proposed services
1-4 points - Subject to discussion and point assignment following interview (if applicable)
7. Errors and Omissions Insurance
Points Evaluation Criteria
1 Included
0 Not included
8. Litigation History and Outcomes
Subject to discussion and point assignment based on responses
9. In Person or Virtual Interview presentation
1-4 points - Subject to discussion and point assignment following interview (if applicable)
STATEMENT OF QUALIFICATIONS FORM
All information requested is required prior to consideration of any proposal. The undersigned
certifies under oath to factual truth and correctness of all information.
1. FIRM NAME:
2. LEGAL ENTITY:
3. ADDRESS:
4. TELEPHONE NUMBER:
5. NAME, TITLE & EMAIL CONTACT OF RESPONDENT:
6. PREVIOUS BUSINESS NAMES:
Years in business present form:
Years in business under any other name:
Date and State of incorporation:
7. Categories for which firm is legally qualified to provide services. Include applicable
licenses and registrations.
8. Titles, names, and addresses of all officers:
9. List firms which any present officers may have been associated with as officers during the
past five years.
10. Community Familiarity
11. Key personnel (include qualifications and license) likely to be involved on these type
projects and respective roles.
12. Proposed approach, ability scope and levels of service.
13. Experience with federally funded projects. Please provide project name, location, owner,
year, total project cost, contract amount, cost control, and nature of firm's responsibility:
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14. Current Workload and ability to provide services.
15. List at least three professional references phone for firm (include email and number).
16. Errors & Omissions Insurance Amounts (please provide copies)
17. Has your firm defaulted on a contract or failed to complete any work awarded, or been
involved in work related litigation? If so, please explain.
18. Certifying that:
______________________, being sworn deposes and says that he/she is the _________________
(Name) (Title)
of _____________________ and that answers to the forgoing questions and all statements herein
(Name of Firm)
are true and correct.
___________________________________
Subscribed and sworn before me this ______
(Name)
day of _________________, 2026.
________________________________________
(Notary Public)
My Commission Expires: _______________
(seal)
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