Sewer Manhole Lining

Modification or Withdrawal of Bids. Bids may be modified or withdrawn prior to the bid submission
deadline. Bids modified must be retrieved by bidder, at bidder's expense, and resubmitted with corrected
information prior to the bid submission deadline. There will be no extensions for bid modification beyond
the bid submission deadline.
No bids may be modified after the bid submission deadline.
Late Bids. Bidder shall be responsible for the timely delivery of bid. Bids received after the deadline for receipt
of bids shall not be accepted and shall be returned to the bidder unopened unless necessary for identification
purposes.
Bid to Remain Open. The bidder shall guarantee its bid for a period of ninety (90) calendar days from the
date of bid opening.
Contract Award. Contract award will be made to the lowest responsive and responsible bidder(s). The
acceptance of a bid will be evidenced by a written Purchase Order/Contract delivered to the successful
bidder. The successful bidder agrees to abide by the specifications, requirements, terms and conditions
contained in the Contract Documents.
Contract Documents. The successful bidder will be required to enter into a Purchase Order/Contract that is
acceptable to the City. Special Provisions within the contract may allow for the addition of attachments,
amendments, and special conditions that may be negotiated by the successful bidder and the City. Contract
documents will consist of this bid invitation, its attachment(s) and addenda, if any; the successful Bidder's
completed and signed Bid Form; and a Purchase Order/Contract issued by the City. In the absence of any
language to the contrary in the executed Purchase Order/Contract, this bid invitation, its attachment(s) and
addenda, if any, will be the determining document in questions of compliance with the specifications for this
bid.
Reservations. The City reserves the right to:
1. Postpone the date and time announced for receipt of bids by issuance of an Addendum at any time
prior to the deadline for receipt of bids;
2. Reject any bid that is conditional in any way or that contains erasures, items not called for, items not
in conformity with applicable law, changes, additions, alternate proposals, or any other modifications
of the Bid Form which are not in accordance with the Bid Documents;
3. Make any investigations deemed necessary to determine if a bidder is responsive and responsible;
4. In the event that only one bid is received in response to this bid invitation, require the sole bidder to
submit cost or pricing data to assist in determining if the price is reasonable;
5. Reject any or all bids, including any bids that are found to be non-responsive or submitted by a bidder
that is not responsible;
6. Waive minor defects or irregularities in any bid, provided that the discrepancy does not affect the
bid amount or give the bidder an advantage over others;

7. Accept a bid that proposes an alternate lining product or method if, in the opinion of the buyer
identified in this bid invitation, it provides equal or greater performance and otherwise meets the
requirements of this solicitation;
8. Award a Purchase Order to a single bidder for the entire project or otherwise make an award
according to the specifications and the best interests of the City.
MANDATORY REQUIREMENTS
The City of Derby is interested in bids that will provide quality services at competitive rates. Proposals will be
evaluated on contractor experience, proposed product and warranty, price, availability, and time for
completion.
Bid Specifications to include:
PROJECT SCOPE
Provide all labor, materials, equipment, supervision, mobilization, site preparation, installation, cleanup,
and incidentals necessary to line the identified wastewater manholes. The estimated total quantity is one
hundred and five (105) vertical linear feet.
Additional Manhole Rehabilitation. The bid price shall include normal cleaning, surface preparation,
infiltration control, and minor substrate repairs necessary to install the proposed lining system. If, after
cleaning or further inspection, the contractor identifies additional rehabilitation beyond the work
reasonably anticipated from the bid documents, photographs, site inspection, or manufacturer's
installation requirements including substantial bench or channel reconstruction, extensive replacement of
deteriorated substrate, or structural repairs, the contractor shall notify the City before proceeding. The
contractor shall provide photographs, a description of the condition, the recommended repair, an itemized
lump-sum price, and any effect on the project schedule. The City may negotiate the proposed scope and
price, reject the proposed work, or have the work performed separately. No additional rehabilitation shall
be performed or compensated without prior written authorization from the City.
Manholes may be viewed upon request. A list of manhole addresses and photographs can be provided
upon request by contacting Tony Koerner, Wastewater Superintendent, at tonykoerner@derbyks.gov.
REQUIRED BID INFORMATION
Each bid response shall include the following information:
1. Type of Product: Identify the manufacturer, product name, lining system, application method, and
technical data for the proposed product.

2. Warranty: State the warranty period and describe what is covered by the contractor and manufacturer
warranties, minimum of 10 years.
3. Time for Completion: State the anticipated number of calendar days required to complete the work.
BID REQUIREMENTS
The proposal shall include a total bid price based on the estimated one hundred and five (105) linear feet, a
unit price per linear foot and total bid price for manhole rehabilitation, as needed. The total bid price shall
include all costs necessary to complete the work. Any exceptions or exclusions shall be clearly identified in
the proposal.
The successful bidder shall coordinate scheduling and access with the City and shall complete the work
within the completion period stated in its accepted bid unless otherwise agreed to in writing by the City.

PROPOSAL RESPONSE FORM
#2026-020
Sewer Manhole Lining for the CITY OF DERBY
Company: ______________________________________________________________________________
Bid Submitted by: ________________________________________________________________________
Name / Title
Address: _______________________________________________________________________________
City/State/Zip: __________________________________________________________________________
Phone: ________________________________________________________________________________
Email: _________________________________________________________________________________
Total Bid Price for Lining (based on 105 vertical linear feet): _______________________________________
Unit Price per Linear Foot: __________________________________________________________
Total Base Bid: _________________________________________________________________________
Proposed Product / Lining System: ____________________________________________________
Manufacturer: ______________________________________________________________________
Warranty Period and Coverage: ________________________________________________________
___________________________________________________________________________________
Estimated Time for Completion: ______________________________________________________
In submitting a bid, the firm acknowledges every section of this Request for Bids document, including all
requirements, terms, conditions, and sections of this document. Bid submission format should follow the
order in which the document is outlined. Exceptions to any part of this document and any attachments
should be clearly delineated and detailed throughout the bid process.
The undersigned, on behalf of the bidder, certifies that: (1) this bid is made without previous
understanding, agreement or connection with any person, team or corporation making a proposal on the
same project; (2) is in all respects fair and without collusion or fraud; (3) the person whose signature
appears below is legally empowered to bind the firm or team in whose name the bid is entered; (4) they
have read the complete Request for Bids and understand all provisions; (5) if accepted by the City, this bid
is guaranteed as written and amended and will be implemented as stated; and (6) mistakes in writing of the
submitted bid will be their responsibility.
Signature: ____________________________________________ Date: ____________________________
Printed Name: ________________________________________________________________________