6900 RFP Nursing NCLEX Educational VR System

WASHTENAW COMMUNITY COLLEGE 4800 E. Huron River Drive
Purchasing Department - Room SC326 Ann Arbor, MI 48105-4800
RFP # 6900 Nursing NCLEX Educational VR System PHONE: (734) 677-3603
RFP Due Date: September 3rd, 2026, 2:00pm EDT.
WASHTENAW COMMUNITY COLLEGE
Request for Proposal # 6900
Nursing NCLEX Educational VR System
RFP Release Date: August 27th, 2026.
Proposal Responses Due Date: September 3rd, 2026, 2:00pm EDT.
Submit proposals electronically via email to:
Steven Hoekstra
Washtenaw Community College
pur@wccnet.edu

WASHTENAW COMMUNITY COLLEGE 4800 E. Huron River Drive
Purchasing Department - Room SC326 Ann Arbor, MI 48105-4800
RFP # 6900 Nursing NCLEX Educational VR System PHONE: (734) 677-3603
RFP Due Date: September 3rd, 2026, 2:00pm EDT.
1.0 Proposal Invitation
Washtenaw Community College ("College" and/or "WCC") seeks proposals from vendors that can fulfill
the deliverables as outlined in this RFP. The major goal of this project is to procure a VR Simulation
Platform for WCC's Nursing & Health Sciences students as they prepare for NCLEX-RN Certification tests
and work within the health career field. The VR platform shall provide a catalog of realistic simulations
relevant to nursing students for exams, licensure, fieldwork, and opportunities to develop clinical
judgment skills in Virtual Reality. The College expects to enter a one-year contract with the awarded
vendor, and at its sole discretion, may elect to renew its contract up to four (4) additional, one-year terms
through September 2031.
The purpose of this RFP is to assess the current availability of the selections outlined herein. The College,
at its sole discretion, may consider the closest comparable substitution for award. The selected supplier
will be able to provide all deliverables outlined in the RFP.
Response to this RFP confirms an understanding that this is not a contract or offer of business by the
College. This request for proposal in no manner obligates the College to the eventual purchase of any
products or services described, implied, or which may be proposed, until confirmed by written agreement,
and may be terminated by the College without penalty or obligation at any time prior to the signing of an
agreement, contract, or purchase order. In submitting a proposal, Supplier agrees that all materials
associated with, attached to, or referenced by the submitted proposal will become the property of the
College and may be incorporated into a subsequent contractual agreement between the successful
Supplier and the College.
The College is not liable in any manner or to any extent for any cost or expense incurred by the Supplier
in the preparation, submission, presentation, or any other action connected with proposing or otherwise
responding to this RFP. Such exemption from liability applies whether such costs are incurred directly by
the Supplier or indirectly through the Supplier's agents, employees, assigns, or others, whether related or
not to the Supplier.
The College reserves the right to reject any and all proposals and waive any irregularities. Proposals which
fail to comply fully with any provisions of this document may be considered invalid and may not receive
consideration. The College also reserves the right to negotiate terms and conditions of a contract with the
chosen Supplier. The College reserves the right to award a contract based on any combination of the
specifications described herein.
The awarded Supplier's proposal response shall be subject to, and governed by the College's Terms and
Conditions for Product Purchase and Installation, located at:
https://www.wccnet.edu/about/purchasing/purchasing-terms-products.php, as a condition of award,
and are hereby incorporated herein as a substantive part of the solicitation documents. In the event
there is any conflict or inconsistency between the Terms & Conditions referenced in the RFP documents
and those included in a Supplier's Proposal response, Supplier's quote, or listed on the Supplier's
website, the Terms & Conditions of the RFB documents shall govern. Proposal submissions must include
all exceptions to the College's terms and conditions of purchase. A purchase order signed by an
authorized agent of the College is required to constitute acceptance of Proposal offer and offer terms

WASHTENAW COMMUNITY COLLEGE 4800 E. Huron River Drive
Purchasing Department - Room SC326 Ann Arbor, MI 48105-4800
RFP # 6900 Nursing NCLEX Educational VR System PHONE: (734) 677-3603
RFP Due Date: September 3rd, 2026, 2:00pm EDT.
and conditions of service. This RFP and any subsequently offered contracts will be governed by the laws
of the State of Michigan. Any and all applicable valid executive orders, Federal, State or local laws,
ordinances or rules or regulations shall apply to any contract if and when offered and are deemed
incorporated herein.
As a public institution, the College is subject to the terms and conditions of the Freedom of Information
Act. As required by law, any information submitted in response to this request for proposal could become
public information. Suppliers responding to this proposal are cautioned not to include any proprietary
information as part of their proposal unless such proprietary information is carefully identified in writing
as such and accepted by the College as proprietary. Any documents submitted may be reviewed and
evaluated by any person at the discretion of the College, including non-allied and independent Suppliers
retained by the College now or in the future.
Timing is critical. The College is looking to have VR Simulations ready for use on campus by September
30th, 2026.
Preference will be given to the suppliers who can meet the specifications provided or closest substitutes
as determined by the College. Award of a contract will be based on the proposal whose offering best
meets the needs of the College. Criteria for award of a contract include but are not limited to:
platform, development, and content authoring capabilities; firm's relevant experience in education; ease
of use; compatibility with College's existing infrastructure and software; ability to provide required
equipment/software; price; and deliverable timeline.
The College reserves the right to request follow-up information such as questions, presentations, and
demos prior to contract award.
2.0 Planned RFP Schedule
RFP Timeline:
RFP Issued: August 27th, 2026.
Submission of Written Questions from Prospective Bidders: August 31st, 2026, by 2:00pm EDT.
College will post Responses to Written Questions: September 1st, 2026, by 2:00pm EDT.
RFP Due Date: September 3rd, 2026, 2:00pm EDT.
3.0 Specifications/Requirements
1. Proposals must specify the item's manufacturer/developer, model name, operating system(s), and
system configuration; all required software, hardware, sensors, and wearable components (i.e., VR
headsets, desktop systems, mobile access); technical support response times, and all
support/maintenance requirements required to meet the primary goal of this RFP.
2. Provide pricing, pricing structures, and lead times for the above VR (Virtual Reality) system.
3. Please indicate the date when the system and all components can be deployed for student & instructor
use on WCC's Campus in Ann Arbor, Michigan. Any items requiring shipment should be noted within
submission and will be shipped FOB WCC, freight pre-paid.

WASHTENAW COMMUNITY COLLEGE 4800 E. Huron River Drive
Purchasing Department - Room SC326 Ann Arbor, MI 48105-4800
RFP # 6900 Nursing NCLEX Educational VR System PHONE: (734) 677-3603
RFP Due Date: September 3rd, 2026, 2:00pm EDT.
4. At its sole discretion, the College reserves the right to make an award based on any individual
specification or a combination of the desired specifications outlined below.
Required Specifications
The College expects to operate 4 VR headsets, with software licensing available in one-year terms, though the
quantity of users and headsets may be revised at any time at the College's sole discretion. Proposals shall indicate
number of available users, headsets, length of software licensing term, and all associated pricing/pricing
structures.
Proposals shall demonstrate that educational content maps to the following educational models:
-Next Generation NCLEX-RN test plan
-National Council of State Boards of Nursing (NCSBN) Clinical Judgment Measurement Model
-American Association of Colleges of Nursing (AACN) Core Competencies for Professional Nursing Education.
The platform shall provide a catalog of simulations relevant to NCLEX/nursing students' exam, licensure, and
fieldwork, while offering opportunities to develop clinical judgment skills. Please detail the catalog of available
simulations included in your proposal.
Content shall be developed and reviewed by qualified, U.S.-licensed nursing subject matter experts. Suppliers shall
detail the content development & quality assurance practices for all proposed educational content; review
processes (including clinical reviewers and credentials); sources referenced in content; update frequency; and any
accreditation relationships.
Proposals shall ensure ease of access to requested educational VR content. Submissions shall detail the system's
onboarding and setup processes, as well as technical support and routine maintenance.
Proposed VR systems should be operable using standard and widely available VR headset models (i.e. Meta Quest
or similar).
Proposals shall include at least 3 business references from US-based higher-education institutions where the
proposed VR systems were successfully adopted in similar nursing programs.
Preferred Specifications:
Scenarios can be customized by account administrators with no additional fee or subscription level.
The platform supports compliance and reporting requirements for institutional accrediting bodies (i.e., CCNE and
ACEN.)
Shipping FOB WCC, Pre-paid
point:
Delivery: The educational VR system and simulations must be completed, implemented, and ready for the
program's students and instructors to use in courses by September 30th, 2026.
Final acceptance shall be contingent upon successful, functional testing, demonstrating that the
system meets all required specifications listed above.

WASHTENAW COMMUNITY COLLEGE 4800 E. Huron River Drive
Purchasing Department - Room SC326 Ann Arbor, MI 48105-4800
RFP # 6900 Nursing NCLEX Educational VR System PHONE: (734) 677-3603
RFP Due Date: September 3rd, 2026, 2:00pm EDT.
4.0 RFP Requirements - General
The following requirements must be met when responding to this RFP. Dealer quote will be sufficient
provided:
* License fees, maintenance fees, delivery & destination fees, additional professional service fees,
consultation fees, all hardware, software, and training costs required to meet the primary
objectives as stated in this RFP have been included.
* A completed copy of Attachment A - Minimum Security Standards is included.
* A copy of the signed Signature Page is included
*Washtenaw Community College holds a tax-exempt status and shall not be charged any Federal or
State taxes where allowed. Tax-exempt documentation shall be presented when required.
5.0 Submission Directions
A. Proposals following the guidelines outlined in this document are due on or before
September 3rd, 2026, 2:00pm EDT.
Submit proposals electronically via email to:
Steven Hoekstra
Washtenaw Community College
pur@wccnet.edu
RFP # 6900 Nursing NCLEX Educational VR System
Proposals submitted by methods other than those specified above will NOT be accepted.
B. Submit one (1) official distributor quote, one (1) signed copy of the Signature Page, and one (1)
completed copy of Attachment A - Minimum Security Standards in a single PDF format. Faxed and
mailed replies are not acceptable and will be rejected. It is the responsibility of the vendor to
ensure that proposals are received at the location stated above, on or before the due date and
time. The college's normal office hours are 8:00 a.m. to 4:30 p.m. EDST. The vendor assumes all
responsibility for delivery to the location given above regardless of the method of shipment and
delivery used and the time received to the specified location on campus.
C. Questions must be addressed to Steven Hoekstra, Purchasing Agent, and sent to pur@wccnet.edu.
The deadline to submit questions is August 31st, 2026, 2:00pm EDT. All questions received by the
deadline date will be posted with answers on the WCC Purchasing website
https://www.wccnet.edu/about/purchasing/bids-rfp.php by September 1st, 2026, 2:00pm EDT.

WASHTENAW COMMUNITY COLLEGE 4800 E. Huron River Drive
Purchasing Department - Room SC326 Ann Arbor, MI 48105-4800
RFP # 6900 Nursing NCLEX Educational VR System PHONE: (734) 677-3603
RFP Due Date: September 3rd, 2026, 2:00pm EDT.
SIGNATURE PAGE
This page must be signed and submitted with the proposal.
By virtue of submittal of a proposal, Vendor acknowledges:
* That all of the requirements of this RFP have been read and understood.
* That Vendor is presently not debarred, suspended, proposed for debarment, declared ineligible, nor
voluntarily excluded from covered transactions by any Federal department or agency.
* Any responses, materials, correspondence, or documents provided to WCC are subject to the State of
Michigan Freedom of Information Act and may be released to third parties in compliance with the Act.
* By signing below the Vendor warrants that the information submitted is complete and factual.
* The individual signing below has authority to enter into this on behalf of Vendor.
* Supplier agrees that in the event there is any conflict between the Terms & Conditions referenced in this
RFP and those included or referenced in any response to this RFP, the Terms & Conditions referenced
herein shall prevail.
* The bidder warrants that it has not been found in default or breach of any purchase order or contract in
the previous 12 months.
________________________________ ______________________________
Company Name Signature
________________________________ ______________________________
Printed Name Title
________________________________ ______________________________
Address City, State, Zip
________________________________ ______________________________
Email Phone
______________________________________________________________________________________
The Vendor agrees to comply with all applicable federal, state, local and College laws, rules and regulations in
providing goods and services under this agreement.