Turnkey Encampment Cleanup Services
| Location: | California |
|---|---|
| Posted: | Apr 24, 2026 |
| Due: | May 28, 2026 |
| Agency: | City of Ventura |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | P-130000876 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
P-130000876
|
| Bid Title: |
Turnkey Encampment Cleanup Services
|
| Category: | Public Works Maintenance Projects |
| Status: | Open |
|
Attachment Preview
Request for Proposal No. P-130000876
Friday, April 24, 2026
Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts
Division for Turnkey Encampment Cleanup Services, in accordance with this Request for
Proposal.
Closing Time and Date
One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the
Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing
Representative must be submitted prior to:
Thursday, May 28, 2026, at 4:00PM PST
Sealed proposals shall be delivered by courier, express mail, or in person to:
Purchasing & Contracts Division
City of San Buenaventura
501 Poli Street, Room 102
Ventura, CA 93001
Request for Proposal No. P-130000876
Turnkey Encampment Cleanup Services
TABLE OF CONTENTS
1. Instructions to Bidders
1.1.
RFP Timeline
1.2.
Question and Answer Period
1.3.
Proposal Submission
1.4.
Elevated Consultant Interviews
1.5.
Proposal Format
1.6.
Insurance Requirements
1.7.
Agreement Prices
1.8.
Agreement/Contract
1.9.
Term of Agreement
1.10. Subcontracting
1.11. Communications with City Staff or Elected City Representatives
2. Scope of Services
2.1.
Introduction
2.2.
General Specifications
2.3.
Duties and Responsibilities
2.4.
City Responsibilities
2.5.
Safety and Training
2.6.
Eligible Expenses
2.7.
Cost Proposal Form
3. Proposals
3.1.
Evaluation of Proposals
3.2.
Proposal Format and Requirements
3.3.
Required upon Successful Award of Bid
3.4.
Special Requirements
3.5.
Proposal Authorization Sheet
ATTACHMENTS
• Attachment A – General Provisions for Standard Form Contracts
• Attachment B – General Services Agreement
EXHIBITS
• Exhibit A – General Services Agreement (SCOPE OF SERVICES) Left blank intentionally
• Exhibit B – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank
intentionally
• Exhibit C – General Services Agreement (INSURANCE REQUIREMENTS) Exhibit “D” –
General Services Agreement (FEDERALLY FUNDED AGREEMENTS)
• Exhibit “D-1” – General Services Agreement (CERTIFICATION REGARDING DRUG-
FREE WORKPLACE REQUIREMENTS)
• Exhibit “D-2” – General Services Agreement (DEBARMENT AND SUSPENSION
CERTIFICATION)
• Exhibit “D-3” – General Services Agreement (APPENDIX A, 44 C.F.R. PART 18-
CERTIFICATION REGARDING LOBBYING)
Request for Proposal No. P-130000876
Turnkey Encampment Cleanup Services
1. INSTRUCTIONS TO BIDDERS
1.1 Request for Proposal Timeline
Release of Request for Proposal
Mandatory Pre-Bid Meeting
Questions to be submitted via Email
Addendum to be Issued, if required
Proposal Submission Deadline
Friday, April 24, 2026
Thursday, May 7, 2026, at 10:00 AM PST
Monday, May 11, 2026, at 2:00PM PST
Wednesday, May 13, 2026
Thursday, May 28, 2026, at 4:00PM PST
1.2 Mandatory Pre-Bid Meeting
A mandatory pre-bid meeting will be held on Thursday, May 7, 2026, at 10:00AM PST.
Attendance of the Pre-Bid Meeting is mandatory to submit a response to the RFP. Proposals
submitted on which the Pre-Bid Meeting has not been attended will be considered non-
responsive and rejected. Attendees must meet at Ventura City Hall, 501 Poli S., Ventura, CA
93001, the following location:
Request for Proposal No. P-130000876
Turnkey Encampment Cleanup Services
1.2 Question and Answer Period:
All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole
Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Monday, May 11,
2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected. All questions
will be answered in the form of an addendum.
1.3 Proposal Submission:
To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the
Responder’s responsibility to ensure that its/their proposal arrives on or before the specified
time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with
the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing
Supervisor, Nicole Supan at nsupan@cityofventura.ca.gov, submitted on or before Thursday,
May 28, 2026, at 4:00 PM PST. If discrepancies are found between the hard copy and the
PDF, the hard copy will provide the basis for resolving such discrepancies. If no document
can be identified as the original, proposal may be rejected at the discretion of the City.
No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be
considered in the absence of a hard copy sealed proposal.
Proposals received after the scheduled submittal deadline will be returned. Proposals
postmarked prior to submittal deadline, but received after the deadline, will be returned.
1.4 Elevated Consultant Interviews
The City may elect, at its option, to elevate the most qualified firms to an interview phase.
1.5 Proposal Format:
Proposals must be submitted in the format described in the Proposal Format and
Requirements Section No. 3.2. Proposals must be complete in all respects as required in the
Proposal Format and Requirements Section. Proposals are to be prepared in such a way as
to provide a straightforward, concise description of capabilities to satisfy the requirements of
the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary
or desired. Emphasis should be concentrated on conformance to the RFP instructions,
responsiveness to the RFP requirements, and on completeness and clarity of content. A
proposal may not be considered if it is conditional or incomplete.
1.6 Insurance Requirements:
Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “B” General
Services Agreement.
1.7 Agreement Prices:
At any time during the course of this anticipated contract the City may alter the Scope of Work,
making changes to the assignments and times indicated, and/or adding or deleting
assignments as deemed necessary. The City and firm will negotiate changes to the contract
pricing accordingly.
Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,
Request for Proposal No. P-130000876
Turnkey Encampment Cleanup Services
if allowed under this Contract, must be requested in writing and accompanied by the required
information to substantiate the request for price adjustment, as set forth in the Contract. No
price adjustment allowable under this Contract will be granted retroactively. The CITY must
also be given the benefit of any decline in prices. If any price increase is granted by the CITY,
the increase shall not be greater than the Consumer Price Index (CPI) of the current year.
1.8 Agreement/Contract:
A copy of the City of Ventura’s General Services Agreement, Attachment “B” is included
herein, as it will be the document executed into a final contract between the City and the
awarded Consultant. You do not have to return Attachment “B” with your proposal submission;
the sample General Services Agreement is provided for reference only and does not have to
be returned with the bid.
1.9 Term of Agreement
The initial term of this Agreement shall commence on July 1, 2026, and will continue for a
period of three (3) years. The City may elect, at its own option, to renew this Agreement for
two additional one-year increments. Initial term, plus any option to extend shall not exceed a
total of five years.
1.10 Subcontracting:
No Subcontracting any portion of Consultant’s duties under this agreement without prior
written consent of the City.
1.11 Communication with City Staff or Elected City Representatives:
Any communication with City staff or City Elected Representatives, except for the Purchasing
and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could
result in rejection of the proposal.
Copies of the proposal package and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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