Hart County Board of Commissioners is seeking bids for Football...

Location:	Georgia
Posted:	Mar 30, 2026
Due:	May 7, 2026
Agency:	Hart County
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Publication URL:	To access bid details, please log in.

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HART COUNTY BOARD OF COMMISSIONERS

800 Chandler Street

HARTWELL, GA 30643

DATE: March 30th, 2026

BID NOTICE

Sealed bids for providing and the installation of Batting Cage Carpet/Turf at the Hart County

Recreation and Sports Complex Batting Cages, located at 1277 Elberton Hwy., Hartwell, GA

30643, subject to the conditions and provisions set forth in the attached bid package will be

received at the Hart County Board of Commissioners office until Thursday, May 7, 2026 at 3:00

PM. The commodities and/or services must be furnished as described and specified in this package.

Bids must be received either via mail or hand delivered in a sealed envelope. Faxed or emailed

bids cannot be accepted.

Please address mailed bids, Fed-Ex, UPS, or hand delivered bids to:

ATTN: BRIANA RAMIREZ

HART COUNTY BOARD OF COMMISSIONERS

800 CHANDLER STREET

HARTWELL, GA 30643

Also, please show the following on the OUTSIDE of the envelope:

BID FOR “Batting Cage Carpet/Turf, “Company Name”

NOTE: Some “Next Day” deliveries may not get delivered to this office prior to the bid opening.

Please be aware of this and make arrangements to have your bid here on time, as late bids

will be rejected.

NOTICE: If you are downloading this information from a web page, you must register with Hart

County at the contact information listed in Section V, Interpretations or Addenda or via

email at bramirez@hartcountyga.gov. This is the only way Hart County can be sure that

you receive all addendum and relevant information for this bid.

HART COUNTY PUBLIC WORKS DEPARTMENT

BIDS FOR Batting Cage Carpet/Turf & Installation

DATE BIDS DUE: Thursday, May 7th, 2026

3:00 p.m.

BID FORM

HART COUNTY BOARD OF COMMISSIONERS

800 CHANDLER ST., HARTWELL, GA 30643

The (Company)___________________________________________________________

submits herewith Bid in response to bid request in this package, and in compliance with the

description(s) and/or specification(s) attached hereto:

NOTE: You must sign and complete the Bid Supplemental Form and Contractor Affidavit.

PRICE:

_____________________________________________________

Price in Numbers

_____________________________________________________

Price in Words

The following Addenda to the Bidding and Contract Documents are acknowledged:

Addendum No: ________________

Dated: ________________

OFFICIAL COMPANY ADDRESS___________________________________________________

EMAIL ADDRESS:_________________________________________

SIGNATURE_________________________________

PRINT NAME________________________________

TITLE__________________________________ PHONE_________________________________

DATE _________________________________ FAX____________________________________

Corporate Seal (if applicable)

Page 2 of 8

BID SUPPLEMENTAL FORM

HART COUNTY BOARD OF COMMISSIONERS

DATE: _____________________________

NOTICE: Hart County Purchasing Policy prohibits awards to a (1) county employee, (2) employee

of a constitutional officer, (3) a Board of Commissioner Member, (4) Constitutional Officer or to a

company/business where a county employee/Constitutional Officer holds any interest. These

prohibitions also apply to immediate family members of those listed above. By signing below you

are confirming that these prohibitions do not apply to your company/bid.

References: Name Title Organization Phone Number email address

The _____________________________________________(Bidder) takes the following exceptions

to the specification and bid documents:

(Important: See section IIb)

SIGNATURE: ________________________________________________________

CONTRACTOR AFFIDAVIT AND AGREMENT OF COMPLIANCE WITH GEORGIA LAW 13-10-91 (1/1/10)

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By executing this affidavit, the undersigned contractor verified its compliance with O.C.G.A. 13-10-91, stating

affirmatively that the individual, firm or corporation which is contracting with the Hart County Board of

Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic

verification of work authorization programs operated by the United State Department of Homeland Security or any

equivalent federal work authorization program operated by the United States Department of Homeland Security to

verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA),

P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with

the physical performance of services pursuant to this contract with the Hart County Board of Commissioners, contractor

will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor

Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records

of such compliance and provide a copy of each such verification to the (name of the public employer) at the time the

subcontractor(s) is retained to perform such service.

________________________________

EEV/Basic Pilot Program* User Identification Number

________________________________

BY: Authorized Officer or Agent

__________________________

Date

________________________________

Title of Authorized Officer or Agent of Contractor

________________________________

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON

THIS THE _____ DAY OF_____________, 200_

_________________________________

Notary Public

My Commission Expires:

________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the ”EEV/Basic

Pilot Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland

Security, in conjunction with the Social Security Administration (SSA).

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SCOPE OF WORK:

The Hart County Board of Commissioners is seeking vendors to provide and install sports turf /

cage turf in our batting cages at the Hart County Sports & Recreation Complex at 1277 Elberton

Hwy.

EQUIPMENT TO BE FURNISHED:

Carpet/Turf to be furnished consists of items and specifications listed below. The County desires

this carpet/turf to be installed per manufacturer specifications. Any product/item that has been

mistakenly omitted (errors & omissions) for the successful installation of this product/s must be

itemized in advance of installation. Contractors must identify their agreement to do so by checking

the appropriate box in the Pricing Section.

1. Sports Turf or Cage Turf, 32 oz. Nylon, short pile, 5 mm padded backing, Green in color.

Made for use with athletic cleats.

2. The batting cage surface is approximately 120 feet X 35 feet. It will be up to the bidder to

measure the surface to verify these dimensions.

3. The concrete surface shall be cleaned and prepared to allow for maximum adhesion of the

carpet/turf to the surface.

4. Manufacturer recommended adhesive will be used to adhere the carpet/turf to the batting

cage concrete floor.

5. Carpet/turf should be installed to the edge of the concrete pad end to end and from side to

side to the structure metal frame.

6. Lite duty galvanized 2 inch angel metal will be bolted or screwed into concrete anchors in

the side and top of the concrete pad after the carpet has been installed. The concrete anchors

should be installed prior to the carpet installation. The galvanized 2 inch angel metal

corners should be cut at a 45 degree angle to meet. The corner edges should be smooth of

any sharp edges for safety. Screws or bolts are to be installed every 2 feet on the top and

side of the metal. The screws or bolts will be ½ inch x 2 inches in length.

7. The Recreation Director will be available for further directions with this specification during

the installation.

8. A turf sample must be provided with the bid to be considered for this project.

I. GENERAL INFORMATION FOR BIDDERS

Hart County reserves the right to reject any or all bids, further negotiate with one or more bidders,

and, waive any technicalities or informalities if it is deemed in the best interest of the County. Hart

County assumes no responsibility in the costs incurred by the bidder in preparing a response.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Hart County Board of Commissioners is seeking bids for Football Cheerleading, Football Uniforms and Sports Photography

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See also