City-Wide Carpet Cleaning

Location:	Washington
Posted:	Mar 30, 2026
Due:	Apr 10, 2026
Agency:	City of Redmond
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies
Solicitation No:	IFB 10901-26
Publication URL:	To access bid details, please log in.

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City of Redmond, Washington

Purchasing Division, M/S: 3NFN

15670 NE 85th Street

PO Box 97010

Redmond, WA 98073-9710

IFB 10901-26

Invitation For Bid

City-Wide Carpet Cleaning

The City is soliciting bids from licensed contractors to provide carpet cleaning services for 14

buildings within the City of Redmond

Posting Date: March 23rd, 2026

REQUIRED Pre-Bid Meeting: 9:00 AM, Thursday, April 2nd, 2026

Bids Due: 2:00 PM, Friday, April 10th, 2026

The City of Redmond, Washington requests interested parties to submit sealed bids for the above

referenced Invitation For Bid (IFB).

Scope of Work

Provide labor and materials for twice yearly cleaning of carpets and restoration of same carpets where

possible. A “dry” carpet cleaner must be used so that there is the least possible disruption to business and

the carpets can be walked upon and used immediately after or during carpet cleaning. All project work

areas are to be left in clean condition prior to final inspection and acceptance. This work is subject to the

prevailing wage requirements of the State of Washington. The complete Scope of Work for this project is

included as Attachment A.

Subcontracting:

The City will not allow subcontracting of any kind to be performed on this work.

Notice regarding site visits:

If your staff visits the site to prepare proposals/reports, please stay on public streets. Do not enter private

property.

Licenses and permits:

Contractor is responsible for obtaining any necessary licenses and/or permits required to perform these

services.

IFB 10901-26 – City-Wide Carpet Cleaning

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Equipment and supplies:

Contractor will provide all personnel, mobile equipment, supplies and transportation necessary to perform

these services.

Working site conditions:

Day time cleaning hours shall be between 8 A.M. to 4 P.M. unless otherwise specified by the Facility

Maintenance Supervisor. Nighttime cleaning hours are from 4:00 PM to 12:00 PM. Minimum 14 days

advanced notice of all cleaning must be coordinated with the Facility Maintenance Supervisor.

Security Requirements

All non-backgrounded contractors needing access into the secure area of the Public Safety Building must

pass a name-based background check. The background check will be conducted by Police Records staff

and in most cases will only take a few minutes. Individuals given access to the secure area of the Public

Safety Building must be accompanied by City personnel from Facilities or Public Safety at all times. All work

to be scheduled with Project Manager at least thirty (30) days prior to allow for coordination of City

personnel.

Term

This contract will be awarded for one (1) year, from May 2026 to April 2027. The City reserves the right to

renew this contract for four (4) additional one-year renewal terms, for a potential maximum total term of five

(5) years (Attachment C, Option for Renewal), provided that 1) Contractor is in compliance with the terms

and conditions of the contract and, 2) that the annual payment is cost-effective as determined by the City,

and 3) that sufficient funds have been appropriated by the City Council. The City reserves the right to cancel

this contract at any time, upon thirty (30) days written notice to the selected Contractor.

The Contractor and any of its subcontractors will be required to pay, at a minimum, the applicable

prevailing wage rates, in accordance with RCW 39.12. The prevailing wage rates which are in effect on the

bid due date shall remain firm throughout the first twelve (12) months of the contract. The Contractor may

request an annual price adjustment, to recognize and follow the most recently promulgated increases in

prevailing wages. Contractor shall notify the City in writing at least thirty (30) days prior to any proposed

price adjustment.

Required Pre-Bid Meeting – Please RSVP

9:00 AM (local time) on Thursday, April 2nd, 2026. All interested parties must register in advance so that

we can plan accordingly. Site Route will be provided after registered. Bidders may ask questions or receive

clarification on any portion of this IFB by participating in this pre-bid meeting with City staff.

RSVP to Heidi Johnson at hjohnson@redmond.gov

All bidders must pass a date of birth and name-based background check for access to the secure area of

the Redmond Public Safety Building. To have the pre-bid meeting run efficiently, we ask that you provide

the name and DOB for the meeting attendee(s) so that we can run necessary background checks ahead of

IFB 10901-26 – City-Wide Carpet Cleaning

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the meeting. You may wait in the lobby if you do not wish to have a background check ahead of the pre-bid

meeting.

We will meet outside the City’s Maintenance and Operations Center (MOC), located at 18080 NE 76th St,

Redmond WA 98052. From here, individuals will drive their own vehicles and meet briefly at each location

with the Project Manager. Location route and schedule to be sent participants prior to pre-bid meeting. The

City will not be offering transportation between sites.

Proposed Timeline

The following table outlines the anticipated schedule for this IFB process. The City reserves the right to

modify or reschedule milestones as necessary.

Item

IFB Announced

Required Pre-Bid Meeting

Bids Due

Selection of Contractor

Main Task Order Timeframe

Date

March 23, 2026

April 2, 2026, 9:00 AM

April 10, 2026, 2:00 PM

April 2026

May 2026 to April 2027

Bid Due Date/Time

2:00 PM (local time) on Friday, April 10th, 2026. The City of Redmond – Purchasing Division must

receive bids no later than said date and time. Bids received after such time will be returned unopened.

Bid Submittal Procedures

City of Redmond now utilizes DocuSign for the electronic submittal of bids and proposals. This service is

free of charge for bidders and does not require that a bidder have a DocuSign account to complete the

signature process. Please refer to the instructions shared in the online posting for this IFB on

www.redmond.gov/bids for step-by-step instructions for submitting a proposal.

The City of Redmond must receive electronically submitted bids no later than said date and time.

Responses received after such time will be returned unopened. By submitting a bid, respondents

acknowledge their satisfaction as to the size, scope and location of the work to be performed.

Bid Requirements & Format

All costs for developing responses to this IFB are the obligation of the bidder and are not chargeable to the

City. The bidder must bear all costs associated with the preparation of the bid and of any oral presentation

requested by the City. All responses will become property of the City and will not be returned. Bids must

include all information requested and meet all specifications and requirements outlined in this IFB. Bids will

be evaluated based upon the information submitted.

A complete response will include the following:

IFB 10901-26 – City-Wide Carpet Cleaning

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1. Bidders must complete and return Attachment B, Bid Submittal Sheet.

a. Bids must include a list of references (including project name, contact name, and telephone

number/email address) of at least three (3) customer operations of similar scope and size,

current or completed within the last six (6) months. The City reserves the right to contact

references without prior notification.

b. Bids must be made in the official name of the firm or individual under which business is

conducted (showing official business address) and must be signed by a person duly

authorized to legally bind the person, partnership, company, or corporation submitting the

proposal.

c. Bids must acknowledge that the successful bidder understands and agrees to obtain a City of

Redmond business license as a requirement for performing these services. A Redmond

business license is required prior to performing any work, and Contractor must maintain the

business license in good standing throughout the term of its agreement with the City. A

Redmond business license application can be found at:

http://www.redmond.gov/BusinessLicense.

d. Bids must acknowledge the number of calendar days the bid shall be valid (the City’s

minimum number of days is 60).

The City of Redmond is an active member of the King County Directors Association (KCDA) and several

other joint purchasing entities and would be eligible to seek access to any and all price considerations,

terms and conditions outlined in master agreements formed by one of these agencies. If a proposal is

based on any of these pricing agreements/arrangements it shall be the responsibility of the bidder to

identify such. It is requested that the City be contacted prior to bid submission if beneficial pricing may be

achieved by the City via access to an existing contract with one of these agencies.

Selection & Award

The City intends to award this contract to the bidder who provides the lowest responsible, responsive bid

that, in the opinion of the City, meets all specification criteria. Upon selection of a Contractor, the City will

issue a purchase order to procure the identified labor and materials specified in Attachment A, Scope of

Work.

During evaluation, the City may consider the following:

• References – history of errors and omissions via reference checks

• Ability to meet contract deadlines

• Responsiveness to solicitation requirements

• Compliance with statutes and rules relating to contracts or services

IFB 10901-26 – City-Wide Carpet Cleaning

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• Proposed equipment

• Strength and stability of the company

The City reserves the right to reject any or all bids and to waive any irregularities or information in the

evaluation process. The final decision is the sole decision of the City and respondents to this request have

no appeal rights or procedures guaranteed to them. The City reserves the right to conduct any necessary

interviews before final award. The City has the option not to award a contract at the end of this process.

Upon award, Contractor shall provide a list of key personnel assigned to supervise or work on the City’s

contracted sites and identify staff name, job title, licenses/certificates, and years of experience. The City’s

Project Administrator is to be notified in writing of any changes through the course of the project.

Terms and Conditions

The City reserves the right to amend terms of this IFB to circulate various addenda, or to withdraw the IFB at

any time, regardless of how much time and effort firms may have spent on their responses. Terms of the

agreement are outlined in this solicitation and include the following documents, which are incorporated

herein by this reference:

• IFB 10901-26 City-Wide Carpet Cleaning

• Attachment A, Scope of Work

• Attachment B, Bid Submittal Sheet

• Attachment C, Option for Renewal

• Attachment D, City of Redmond Standard Terms and Conditions

• Attachment E, Payment and Performance Bonds

Any forthcoming purchase order will be in accordance with City of Redmond Standard Terms and

Conditions (Attachment D) and the requirements of this solicitation. No changes or deviations from the

terms set forth in this document are permitted without the prior approval of the City.

Performance Criteria

Contractor shall perform in accordance with the terms and conditions as stated herein and in accordance

with the highest standards and commercial practices. Charges of poor performance/service against the

Contractor shall be documented by the City and submitted to the Contractor for corrective action.

Continued poor performance shall be deemed a breach of City requirements and shall be the cause for

immediate termination of services.

Insurance

Before work may commence, the successful bidder will be required to provide a Certificate of Insurance and

endorsement showing the City of Redmond as Additional Insured of not less than the following amounts:

General Liability Limits:

Bodily injury each occurrence:

$2,000,000

IFB 10901-26 – City-Wide Carpet Cleaning

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	IFB 10901-26
Bid Title:	City-Wide Carpet Cleaning
Category:	Bidding & Contracting Opportunities
Status:	Open

City-Wide Carpet Cleaning

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See also