2026-005 Consultant Services for Transfer Station Operations
| Location: | New Hampshire |
|---|---|
| Posted: | May 19, 2026 |
| Due: | Jun 10, 2026 |
| Agency: | Town of Salem |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-005 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2026-005
|
| Bid Title: |
2026-005 Consultant Services for Transfer Station Operations
|
| Category: | Bids |
| Status: | Open |
|
Attachment Preview
Requests for Qualifications
Consulting Services for
Transfer Station Operations
RFP 2026-005
Town of Salem NH
SALEM PURCHASING
Gia Faccadio, Purchasing Agent
Nicole McGee, Finance Director
Joseph R. Devine Jr., Town Manager
603-890-2120
jdevine@salemnh.gov
REQUEST FOR QUALIFICATIONS
RFP 2026-005
CONSULTING SERVICES FOR TRANSFER STATION OPERATIONS
You are cordially invited to submit qualifications in accordance with the specifications, terms, and
conditions listed in RFP 2026-005 Consulting Services for the contract preparation for Solid Waste
/Transfer Station Operations for the Town of Salem which can be obtained at
https://www.salemnh.gov/bids. The Town of Salem NH is accepting proposals from qualified
consultants for consulting services in drafting an RFP for the operations of the Town of Salem’s
Solid Waste / Transfer Station. The Owner intends to select a consultant based on the evaluation
criteria herein which will accomplish the objectives of the project while incorporating best practice,
permit compliance, and most cost-effective for the Town. The successful Consultant will be
responsible for remaining on established schedules for all services rendered to meet the proposed
schedule for the project deliverable(s). All proposals must be received by
W e d n e s d a y , June 10, 2026, at 9:30 AM EST. Late proposals will not be considered. A
pre-proposal meeting will not be conducted. Seven (7) copies of the proposal package must be
submitted in a sealed envelope, plainly marked:
Town of Salem NH
ATTN: Purchasing Division
RFP 2026-005
Consulting Services
Transfer Station Operations
33 Geremonty Drive
Salem, NH 03079
The Town reserves the right to reject any or all proposals and/or to limit this procurement to a portion
based on the availability of funds and/or as deemed in the best interest of the Town.
INTRODUCTION
The Town of Salem, NH is in Rockingham County. The Town’s current Transfer Station Operations,
Loading and Hauling and Solid Waste Disposal agreement will be expiring on December 31, 2026.
The Town intends to bid a new contract in late summer of 2026 that meets the needs of the Town,
adheres to all permit conditions, and has the most cost-effective means possible. The Town seeks a
consultant with experience preparing such a contract and has knowledge and experience with the
operations of a municipal operated transfer station.
SCOPE OF SERVICES
The Town of Salem, NH requests proposals from consultation firms to provide services pertaining to
the contract preparation and issuing a request for proposals (RFP’s) for the Transfer Station Operations,
Loading and Hauling and Solid Waste Disposal contract. The firm shall submit final Town approved
RFP no later than 5pm on Friday July 31, 2026.
See Appendix B for sample scope of services. Firms are welcome and encouraged to develop and
submit their own proposed detailed scope of services.
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Minimum Qualification Requirements
The following are the minimum qualification requirements for this RFP. Proposals that fail to meet
these requirements will be rejected.
1. Proposal must be lawfully authorized to perform the specific services for which they
are proposing in the State of New Hampshire.
2. Proposer must have at least three years’ experience with creating an RFP for Solid
Waste / Transfer Station Operations for Municipalities.
3. Proposer must have experience and knowledge of NHDES permitting as it relates to
operating a transfer station and landfill.
Cover Letter/Letter of Interest (2 pages max): Each vendor statement must include a cover letter
/ letter of interest identifying the vendor, their place of business, the name, email address, and
telephone number of the person to contact about the statement and the subject RFP. The email
address provided will be used to schedule the in-person or remote presentation (if deemed necessary).
Experience, Qualifications, and Project Team (Individual)
1. Briefly describe your firm, its history, and its organizational structure. State how long your
firm has been consulting.
2. What proportion of your firm’s overall business relates to consultation services?
3. Describe your firm’s experience with municipal transfer station operations, solid waste
management and DES permitting and indicate whether and which of your firm’s
employees focus on such assignments.
4. Please list the municipal clients that your firm has consulted on RFPs for transfer station
operations, solid waste management, and DES Permitting.
5. Please list the municipal clients that your firm has consulted with municipal transfer station
operations, solid waste management, and DES permitting.
6. Does or has your firm provided these types of services for municipalities in New
Hampshire, and if so, how many?
7. Introduce your team or individual to be assigned to this project. Provide a quick snapshot of
your team’s or individual’s experience in preparing such a contract. The description should
include background, experience, and strengths of each member or individual. Please include
a one-page resume for each member of your staff to be assigned this project. Please indicate
who will be the project manager.
8. Please provide a list of three (3) references for clients that you have assisted / perform similar
services for. Municipal clients are preferred.
Performance and Implementation
1. Describe your firm’s process for researching, preparation and working with clients to create
a scope of work for an RFP for solid waste / transfer station operations.
2. Describe your firm’s process for bid review and contractor selection.
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Selection Criteria
Proposals that do not meet the minimum requirements may not be evaluated by the selection committee. The
Town is not required to accept the proposal that includes the lowest cost estimate and will be ranked and rated by
the selection panel based on the following criteria:
• Completeness and timeliness of consultant’s submission
• Experience, references, and qualifications.
• Project understanding and professionalism.
• Cost competitiveness and thoroughness of fees and cost estimate
Proposals deemed to meet the requirements shall be evaluated by a Selection Committee and will be scored for
each of the following areas.
1. Scope of Services
2. Experience, Qualifications, and Project Team
3. Performance and Implementation
4. Cost Proposal (submitted in a separate, sealed envelope)
5. Oral Interviews (conducted only if necessary)
The selection criteria for the “written evaluation” are listed above in 1-3 and shall be the basis for an award of the
determination for the Consultants to be short-listed for an Oral interview or basis for award on the written evaluation.
Proposal Submission and Format
Proposals shall be submitted in a sealed envelope to the Town of Salem, NH. Electronic submissions
will not be accepted. Information within the RFP response shall be presented in a quality manner that
is clear and concise.
Contents shall be placed in separate sections, properly organized in order by category as listed with
each individual section having a section divider page, clearly labeled as indicated for each section.
Proposal contents shall not exceed a total of forty (40) single-sided pages. The total proposal content
pages allowed exclude the front cover, section divider pages, items required in the appendix section,
and other items listed as not included towards the maximum page count. Please include in a separate
sealed envelope a cost proposal, this does not count towards the maximum page count.
Rejection of Proposals
The Town reserves the right to reject any or all proposals and/or to limit this study to a portion based
on the availability of funds and/or as deemed in the best interest of the Town. Any proposal determined
to be non-responsive to any of the minimum evaluation criteria of this RFP will be automatically
disqualified. The Town may determine that the non-responsiveness is not substantial and can be
clarified. In such cases, the Town will allow the VENDOR to make minor corrections and apply the
change in the evaluation.
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Any of the following reasons may be considered as being sufficient for the disqualification of
VENDOR and the rejection of his proposal(s):
1. Failure to adhere to one or more of the provisions established in the RFP.
2. Failure to submit all required information as requested in the specifications by the deadline.
3. Failure to submit the proposal at the time or in the format specified herein or to supply the
minimum information requested herein.
4. Failure to meet the minimum evaluation criteria specified in this RFP.
5. Failure to submit its proposal to the required address on or before the deadline date
established by the Town.
6. Misrepresentation of services, experience, and personnel by providing demonstrably false
information in its proposal or failure to provide material information.
7. Failure to submit the cost on the enclosed Cost Proposal.
8. Refusal of a reasonable request for an interview.
9. Refusal to provide clarification requested by the Town.
10. Evidence of collusion.
11. Failure to provide truthful and accurate information in its proposal or misrepresents its
product.
Execution of Contract
Upon the acceptance of VENDOR’S proposal, the Town will prepare and submit an award letter to
the successful VENDOR for ordering. In the event that the successful VENDOR fails, neglects, or
refuses to execute the contract within fourteen (14) days after receiving a notice of award from the
Town, the Town may at its option terminate and cancel its action in awarding the bid and the selection
of the VENDOR shall become null and void and of no effect.
Incorporated by reference into the contract, which is to be entered into, by the Town and the
successful VENDOR pursuant to this RFP will be:
1. All the information presented in or with this RFP and the VENDOR’S response thereto.
2. All written communication between the Town and the successful VENDOR whose
proposal is accepted. A designated official of the VENDOR and the Town of Salem shall
execute the contract.
Payment
This is a lump sum contract. The Firm will be paid upon final deliverable acceptance and RFP award.
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