RFP 213 - Generator Maintenance Services 2026-2027 Instructions, Specifications, and...

Location:	Louisiana
Posted:	May 20, 2026
Due:	Jun 18, 2026
Agency:	St. Tammany Parish Public Schools
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	RFP 213
Publication URL:	To access bid details, please log in.

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ST. TAMMANY PARISH SCHOOL BOARD

COVINGTON, LA

REQUEST FOR PROPOSALS

Generator Maintenance Services 2026-2027- Instructions

1. The St. Tammany Parish School Board (STPSB) will receive written proposals until 3:00

PM on June 18, 2026 for Generator Maintenance Services for thirty (30) existing school

generators and three (3) fire pumps in accordance with the following instructions and

attached specifications. All proposals shall be either hand delivered or sent via registered

or certified mail, UPS or FedEx with a return receipt requested to the St. Tammany Parish

School Board Office located at 321 N. Theard Street, Covington, Louisiana 70433, in a

sealed envelope clearly labeled on the outside: "RFP #213 Generator Maintenance

Services. 2026-2027". All proposals arriving after the above date and hour will not be

considered.

2. Proposals may also be submitted electronically at www.centralbidding.com.

3. You may find related proposal materials including detailed specifications necessary to

complete your Request for Proposal at www.centralbidding.com and/or www.stpsb.org.

4. Vendors submitting proposals via mail or delivery must include an original proposal, six

(6) copies and an electronic copy (i.e. flash drive, USB drive, CD, etc.). Vendors must also

include all fully executed, original attachments relative to this Request for Proposal. The

attachments associated with this Request for Proposal are the enclosed Proposal

Information Form, Contract Provisions for Procurement Contracts (Attachment A) in the

event Federal funds are used for any portion of this purchase, STPSB Contract Addendum

(Attachment B), the Affidavit for Compliance with Section 889(a)) of the Fiscal Year 2019

National Defense Authorization Act (Attachment C), Certification Regarding Lobbying

(Attachment D), The Debarment and Suspension Certification Form (Attachment E), Non-

Collusion Statement (Attachment F), and Firearm Discriminatory Act 587 (SB 234)

Disclosure (Attachment G). Proposals submitted without the fully executed originals

of all attachments will be considered non-responsive.

5. Proposals submitted electronically via www.centralbidding.com. must provide all fully

executed attachments relative to this Request for Proposal. The attachments associated

with this Request for Proposal are the enclosed Proposal Information Form, Contract

Provisions for Procurement Contracts (Attachment A) in the event Federal funds are used

for any portion of this purchase, STPSB Contract Addendum (Attachment B), the Affidavit

for Compliance with Section 889(a)) of the Fiscal Year 2019 National Defense

Authorization Act (Attachment C), Certification Regarding Lobbying (Attachment D), The

Debarment and Suspension Certification Form (Attachment E), Non-Collusion Statement

(Attachment F), and Firearm Discriminatory Act 587 (SB 234) Disclosure (Attachment G).

Proposals submitted without all of the fully executed attachments will be considered

non-responsive. Vendors submitting electronically must furnish the original fully

executed Affidavit for Compliance with Section 889(a) of the Fiscal Year 2019

National Defense Authorization Act (Attachment C), upon award.

6. Contract period will be July 1,2026 through June 30, 2027.

7. Contractors must be certified/authorized to perform preventative maintenance work on the

generators/equipment as specified in the RFP. Proof of certification or license is required

with the RFP submittal. All work performed shall be done by using trained, skilled, and

professional skilled person employed by the contractor.

8. Proposals submitted will be evaluated by a committee consisting of at least three (3)

members. During the evaluation process, the evaluators may, at their discretion, request

anyone or all bidders/individuals to make oral presentations. Such presentations will

provide firms with an opportunity to answer any questions the evaluators may have on a

bidder's proposal. Not all firms may be asked to make such oral presentations. In the

event STPSB has a question during the evaluation process, a Committee Member will reach

out.

9. The successful bidder( s) shall furnish a Certificate of Insurance within fifteen (15)

calendar days following award but prior to start of service. Certificate shall provide for

30-day notice of cancellation, specifically name St. Tammany Parish School Board, its

officers, and/or officials as additional insure, and:

a. Comprehensive General Liability - $1,000,000.00 combined single limit.

Coverage to include premises, operations, contractor's protective liability,

products and completed operation, contractual liability .

b. Comprehensive General Automobile Liability Insurance with minimum limits of

Bodily Injury - Each Person $1,000,000.00, Bodily Injury - Each Occurrence

$1,000,000.00, Property Damage - Each Occurrence $1,000,000.00. Coverage

shall be written to include all owned, non-owned, and hired vehicles.

c. Workers' Compensation - State of Louisiana, Employer's Liability, Statutory

requirements $1,000,000.00. Provide waiver of subrogation in favor of the St.

Tammany Parish School Board.

10. It is the intent of the specifications to invite proposals on high quality service, expertise,

and experience to establish the standard of quality desired. It is not the intent to eliminate

services of equal quality but instead to set forth and convey to prospective bidders the

general style, type, character, and quality of the services desired.

11. Sales tax IS NOT to be included in your proposal price. St. Tammany Parish School

Board is exempt from sales tax as provided by LA R.S. 47:301(8)(c). Sales tax

exemption only applies to purchases between St. Tammany Parish School Board and the

contractor/vendor. Sales tax exemption does not apply to purchases made directly by the

contractor/vendor to other companies on behalf of the School Board. Those purchases

are not sales tax exempt.

12. In accordance with Revised Statue 38:2237 A(9), the School Board may reject all

proposals when it is deemed that such action is in the best interest of the School Board.

13. Questions concerning the RFP submittal may be directed at the Purchasing Department at

purchasing@stpsb.org. or via telephone at (985) 898-3224.

ITEM 1

Lakeshore High School

Generator #1- Administrative Building/Cafeteria

#1 Titan Trace

Mandeville, LA 70448

Area of Coverage Gen. 1: Administrative Building/Cafeteria

Generator: Manufacturer:

Model:

Serial #:

Size:

Fuel:

ONAN

500GFGA

HM08I224302

500KW

NATURAL GAS

ATS 1:

Manufacturer: ONAN

Description: 480V, 4 Pole, NEMA 1

Model:

OTPCD-582482

Serial #:

F090009131

Cost to provide the scheduled preventative maintenance services:

September Inspection: ____________________

January Inspection: __________________

May Inspection: ______________________

Total Cost/Year: ______________________

NOTE: Contact David Spell at (985-373-2889) to schedule an appointment to visit this

location.

ITEM 2

Lakeshore High School

Generator #2 – Gymnasium

#1 Titan Trace

Mandeville, LA 70448

Area of Coverage Gen 2: Gymnasium

Generator 2:Manufacturer: ONAN

Model:

500 GFGA

Serial #:

JM07I215631

Size:

500KW

Fuel:

NATURAL GAS

ATS 2:

Manufacturer: ONAN

Description: 800A, 480V, 4 POLE

Model:

OTPCD-5867698

Serial #:

F070070062

Cost to provide the scheduled preventative maintenance services:

September Inspection: ____________________

January Inspection: __________________

May Inspection: ______________________

Total Cost/Year: ______________________

NOTE: Contact David Spell at (985-373-2889) to schedule an appointment to visit this

location.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP 213 - Generator Maintenance Services 2026-2027 Instructions, Specifications, and List of Generators/Pumps

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