Flex Badges

SCOPE OF WORK:
The Commonwealth of Pennsylvania, Department of Corrections is looking to procure Flex
badges to be worn to meet requirements for body worn cameras to be delivered to PA
Board of Probation and Parole, 1101 South Front Street 5th Floor, Harrisburg PA 17104.
ISSUIING OFFICER
Questions regarding the bid should be directed towards Melissa Cook (melicook@pa.gov).
Bidders can submit questions in writing to the Issuing O(cid:431)icer 48-hours prior to bid close.
All responses will be posted as an addendum to the IFB on eMarketplace.
Vendors are reminded to monitor eMarketplace for any changes to the bid.
I. CONTRACT REQUIREMENTS
The contractor shall provide all materials, equipment, documentation, packaging, and
delivery necessary to supply complete rifle scopes and associated accessories. All items
shall be new, unused, and factory-produced.
Quantity 1000 Blackinton Flex Badges style FLX879-H each to include;
a) Flex Gold Finish
b) Block Font
c) Black Lettering Color
d) Lettering: DOC
e) Lettering: Probation and Parole
f) Seal: Commonwealth of Pennsylvania Seal
g) Lettering: Parole Agent
h) Attachment: Velcro Hook
These components are manufacturer specific. There are no acceptable substitutions. It is
the manufacturers responsibility to keep a department representative apprised of
progress, benchmarks of completion and expected delivery dates.
DOC reserves the right to inspect all delivered items. Non-conforming items may be
rejected at contractor expense
II. CONTRACTOR REQUIREMENTS
The completed items will be shipped to: ATTN: Matthew Shea(cid:431)er, PA Board of Probation
and Parole, 1101 South Front Street 5th Floor, Harrisburg PA 17104
All products must meet security requirements of the DOC. The Department of Corrections

reserves the right to allow companies to adapt their packaging to meet the DOC's security
requirements before an award is generated. Product approval may be made contingent
upon packaging changes. If, after award, DOC determines that a product poses a security
threat, DOC will either cancel the award of that product upon written notification to the
contractor detailing the nature of the security threat or allow the contractor to replace the
product with a compliant product at the same prices.
III. CONTRACTOR QUALIFICATIONS
After the bid opening, and prior to awarding the contract, the Department has the right to
request references (name, addresses and telephone numbers) of similar work performed in
the previous two (2) years as proof of qualifications to perform the work involved in this
contract.
IV. CONTRACT TERM
The term of the Contract shall commence on the E(cid:431)ective Date (as defined below) and
shall end on the Expiration Date identified on the Contract, subject to other provisions of
the Contract.
The E(cid:431)ective Date shall be: a) the E(cid:431)ective Date printed on the Contract after the Contract
has been fully executed by the Contractor and the Commonwealth (signed and approved
as required by Commonwealth contracting procedures) or b) the "Valid from" date printed
on the contract, whichever is later. This is a one-time purchase with renewal options.
Prices may be adjusted for imported products if tari(cid:431)s are established for contracted items
after bids are accepted by the PA DOC by requesting the increase accompanied by a copy
of the tari(cid:431) certificate documenting the increase with proof of payment.
V. BID AWARD
It shall be understood and agreed that any quantities listed in the solicitation are
estimated only and may be increased or decreased in accordance with the actual
requirements of the Department of Corrections. Unless otherwise indicated, the unit price
must include all labor, materials, equipment, tools, insurance, delivery fees and all items
necessary for the completion of the project. In cases of discrepancies in prices, the unit
price will be binding unless the unit price is obviously in error and the extended price is
obviously correct, in which case the erroneous unit price will be corrected. All items will be
delivered F.O.B Destination. The awarded supplier is responsible for any shipping or
delivery costs. The Commonwealth reserves the right to award by item or on a total Bid
basis, whichever is deemed more advantageous to the Commonwealth.
VI. BID RESULTS

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations
will be posted on the Department of General Services' (eMarketplace website
http://www.emarketplace.state.pa.us/). Tabulations are for information only and do NOT
constitute actual award/execution of a contract. The results of the apparent bidders and all
bids are under review until final award of the purchase order.
VII. INVOICING
Contractors must follow the following invoicing requirements:
Accurately bill the Commonwealth for actual services rendered on all
invoices.
Submit invoice to appropriate resource account within 10 business days of
completed service
Comply with Commonwealth / Department of Correction's practices for
supplier payments.
The awarded supplier should submit all invoices, as outlined by the Pennsylvania
O(cid:431)ice of the Budget, as a PDF file to 69180@pa.gov. The following link will provide more
information regarding the O(cid:431)ice of the Budget's invoicing requirements and resources:
https://www.budget.pa.gov/Services/ForVendors/Pages/dafault.aspx