Flex Badges

Location:	Pennsylvania
Posted:	Jul 7, 2026
Due:	Jul 28, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Solicitation No:	6100066240
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

07/07/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100066240

Solicitation/Project Title:

Flex Badges

Description:

Quantity 1000 Blackinton Flex Badges style FLX879-H each to include;
a) Flex Gold Finish
b) Block Font
c) Black Lettering Color
d) Lettering: DOC
e) Lettering: Probation and Parole
f) Seal: Commonwealth of Pennsylvania Seal
g) Lettering: Parole Agent
h) Attachment: Velcro Hook
These components are manufacturer specific. There are no acceptable substitutions. It is
the manufacturers responsibility to keep a department representative apprised of
progress, benchmarks of completion and expected delivery dates.
DOC reserves the right to inspect all delivered items. Non-conforming items may be
rejected at contractor expense.

Only Electronic Bid Responses Will Be Accepted.
Registered Vendors may find solicitation on the PA Supplier Portal.
All bidders are responsible for monitoring eMarketplace to view any change notices to this IFB. The change notices shall become incorporated as part of this solicitation. Interested vendors must be registered to submit a bid. To register and obtain a vendor number visit the PA Supplier Portal. Information about the registration and bidding process can be found at the Supplier Service Center.

Department Information
Department/Agency:	Department of Corrections	Delivery Location:	Pa Board Of Probation And Parole 1101 South Front Street 5Th Floor Harrisburg Pa 17104
County:	Dauphin	Duration:	One Time Delivery

Contact Information
First Name:	Melissa	Last Name:	Cook
Phone Number: (XXX-XXX-XXXX)	717-728-5307	Email:	melicook@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	07/14/26
Solicitation Due Date:	07/28/26	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	07/28/26	Solicitation Opening Time:	10:01 AM
Opening Location:	Department Of Corrections 1920 Technology Parkway Mechanicsburg Pa 17050
No. of Addendums:	0

Amended Date:	07/07/26

Related Solicitation Files

Original Files

	SOW Badges.pdf
	Terms and Conditions.pdf
	Reciprocal Limitations.pdf
	Executive Order 2021-06, Worker Protection and Investment.pdf

Attachment Preview

SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Corrections is looking to procure Flex

badges to be worn to meet requirements for body worn cameras to be delivered to PA

Board of Probation and Parole, 1101 South Front Street 5th Floor, Harrisburg PA 17104.

ISSUIING OFFICER

Questions regarding the bid should be directed towards Melissa Cook (melicook@pa.gov).

Bidders can submit questions in writing to the Issuing O icer 48-hours prior to bid close.

All responses will be posted as an addendum to the IFB on eMarketplace.

Vendors are reminded to monitor eMarketplace for any changes to the bid.

I. CONTRACT REQUIREMENTS

The contractor shall provide all materials, equipment, documentation, packaging, and

delivery necessary to supply complete riﬂe scopes and associated accessories. All items

shall be new, unused, and factory-produced.

Quantity 1000 Blackinton Flex Badges style FLX879-H each to include;

a) Flex Gold Finish

b) Block Font

c) Black Lettering Color

d) Lettering: DOC

e) Lettering: Probation and Parole

f) Seal: Commonwealth of Pennsylvania Seal

g) Lettering: Parole Agent

h) Attachment: Velcro Hook

These components are manufacturer speciﬁc. There are no acceptable substitutions. It is

the manufacturers responsibility to keep a department representative apprised of

progress, benchmarks of completion and expected delivery dates.

DOC reserves the right to inspect all delivered items. Non-conforming items may be

rejected at contractor expense

II. CONTRACTOR REQUIREMENTS

The completed items will be shipped to: ATTN: Matthew Shea er, PA Board of Probation

and Parole, 1101 South Front Street 5th Floor, Harrisburg PA 17104

All products must meet security requirements of the DOC. The Department of Corrections

reserves the right to allow companies to adapt their packaging to meet the DOC’s security

requirements before an award is generated. Product approval may be made contingent

upon packaging changes. If, after award, DOC determines that a product poses a security

threat, DOC will either cancel the award of that product upon written notiﬁcation to the

contractor detailing the nature of the security threat or allow the contractor to replace the

product with a compliant product at the same prices.

III. CONTRACTOR QUALIFICATIONS

After the bid opening, and prior to awarding the contract, the Department has the right to

request references (name, addresses and telephone numbers) of similar work performed in

the previous two (2) years as proof of qualiﬁcations to perform the work involved in this

contract.

IV. CONTRACT TERM

The term of the Contract shall commence on the E ective Date (as deﬁned below) and

shall end on the Expiration Date identiﬁed on the Contract, subject to other provisions of

the Contract.

The E ective Date shall be: a) the E ective Date printed on the Contract after the Contract

has been fully executed by the Contractor and the Commonwealth (signed and approved

as required by Commonwealth contracting procedures) or b) the “Valid from” date printed

on the contract, whichever is later. This is a one-time purchase with renewal options.

Prices may be adjusted for imported products if tari s are established for contracted items

after bids are accepted by the PA DOC by requesting the increase accompanied by a copy

of the tari certiﬁcate documenting the increase with proof of payment.

V. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are

estimated only and may be increased or decreased in accordance with the actual

requirements of the Department of Corrections. Unless otherwise indicated, the unit price

must include all labor, materials, equipment, tools, insurance, delivery fees and all items

necessary for the completion of the project. In cases of discrepancies in prices, the unit

price will be binding unless the unit price is obviously in error and the extended price is

obviously correct, in which case the erroneous unit price will be corrected. All items will be

delivered F.O.B Destination. The awarded supplier is responsible for any shipping or

delivery costs. The Commonwealth reserves the right to award by item or on a total Bid

basis, whichever is deemed more advantageous to the Commonwealth.

VI. BID RESULTS

Bids will be opened on the date and time speciﬁed in the invitation for bid. Bid tabulations

will be posted on the Department of General Services’ (eMarketplace website

http://www.emarketplace.state.pa.us/). Tabulations are for information only and do NOT

constitute actual award/execution of a contract. The results of the apparent bidders and all

bids are under review until ﬁnal award of the purchase order.

VII. INVOICING

Contractors must follow the following invoicing requirements:

 Accurately bill the Commonwealth for actual services rendered on all

invoices.

 Submit invoice to appropriate resource account within 10 business days of

completed service

 Comply with Commonwealth / Department of Correction’s practices for

supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania

O ice of the Budget, as a PDF ﬁle to 69180@pa.gov. The following link will provide more

information regarding the O ice of the Budget’s invoicing requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/dafault.aspx

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Flex Badges

Attachment Preview

See also