RFP-26-169-AACOG Commercial Janitorial Services

Location:	Texas
Posted:	Aug 28, 2026
Due:	Sep 18, 2026
Agency:	Alamo Area Council of Governments
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

Commercial Janitorial Services - AACOG - Titan Building and Titan Plaza

Alamo Area Council of Governments (AACOG)

Procurement Department

2700 NE Interstate 410 Loop, Suite 101

San Antonio, TX

78217

Solicitation Deadlines

RFP Release Date

Questions Deadline

Q&A Posting

Response Deadline

Site Walkthrough Period

August 26, 2026 @4:00 PM

September 8, 2026 @ 4:00 PM

September 10, 2026 @ 4:00 PM

September 18, 2026 @ 4:00 PM

August 31 - September 4, 2026

(By Appointment Only)

RFP Posting Locations

https://aacog.gov/member-government-services/procurement/

2700 NE Loop 410, Suite 101 San Antonio, TX 78217 office 210.362.5260 fax 866.332.3252 www.aacog.gov

https://www.txsmartbuy.com/esbd

Notice to Prospective Respondents

Prospective Respondents who obtain this RFP from any source other than the Alamo

Area Council of Governments (AACOG) shall promptly contact AACOG and provide

their name, company name, and email address. This will ensure receipt of any addenda

or official communications related to this RFP. Failure to provide this information shall

place the prospective Respondent at full risk of submitting an incomplete or non-

compliant Proposal.

Table of Contents

Part 1 – Scope of Request & Program Overview.................................................... 10

1.1 Background Information ................................................................................... 10

1.1.1 Alamo Area Council of Governments (AACOG) ........................................ 10

1.1.2 Mission and Regional Services.................................................................. 10

1.1.3 Procurement Authority ............................................................................... 10

1.1.4 Ethics and Non-Discrimination................................................................... 11

1.1.5 Funding and Compliance........................................................................... 11

1.2 Purpose of the RFP.......................................................................................... 12

1.2.1 General Purpose ....................................................................................... 12

1.2.2 Project Summary ....................................................................................... 12

1.3 Site Walkthroughs ............................................................................................ 13

1.3.1 Base Services and Additional Authorized Services.................................... 13

1.4 Scope of Work.................................................................................................. 14

1.4.1 General Scope........................................................................................... 14

1.5 Contractor Responsibilities............................................................................... 15

1.5.1 Monthly Reporting ..................................................................................... 15

1.5.2 Regulatory Compliance ............................................................................. 15

1.6 Contract and Payments.................................................................................... 16

1.6.1 Contract Term ............................................................................................ 16

1.6.2 Proposal Costs .......................................................................................... 16

1.6.3 Funding Availability .................................................................................... 16

1.6.4 Payment and Invoicing .............................................................................. 16

1.7 Respondent Requirements............................................................................... 17

1.7.1 Vendor Documentation .............................................................................. 17

1.7.2 Professional Conduct ................................................................................ 17

1.7.3 Licensing and Compliance......................................................................... 17

1.7.4 Independent Contractor Status .................................................................. 18

1.7.5 Confidentiality, Risk, and Worker Safety .................................................... 18

1.7.6 Equal Employment Opportunity ................................................................. 18

1.7.7 Authorized Representative ........................................................................ 18

1.7.8 Subcontractor Responsibility ..................................................................... 19

1.8 Service Area..................................................................................................... 19

1.8.1 Authorized Service Locations .................................................................... 19

1.9 Procurement Standard ..................................................................................... 19

1.9.1 Competitive Procurement .......................................................................... 19

1.9.2 Method of Procurement ............................................................................. 19

1.9.3 Reservation of Rights ................................................................................ 20

1.9.4 Official Changes ........................................................................................ 20

PART 2 – SUBMISSION INFORMATION ............................................................... 20

2.1 Submission Requirements ............................................................................... 20

2.1.1 Submission Deadline ................................................................................. 20

2.1.2 Solicitation Deadlines (Anticipated) ........................................................... 20

2.1.3 Submission Format.................................................................................... 20

2.1.4 Submission Method ................................................................................... 21

2.2 Authorized Points of Contact............................................................................ 21

2.2.1 Primary Point of Contact............................................................................ 21

2.2.2 Secondary Point of Contact ....................................................................... 21

2.3 Communications Restriction............................................................................. 22

2.3.1 General Restriction .................................................................................... 22

2.3.2 Prohibited Communications....................................................................... 22

2.3.3 Permitted Communications........................................................................ 22

2.4 Questions and Addenda ................................................................................... 22

2.4.1 Submission of Questions ........................................................................... 22

2.4.2 Addenda .................................................................................................... 23

2.5 Schedule and Changes .................................................................................... 23

2.5.1 Procurement Schedule .............................................................................. 23

2.5.2 Schedule Modifications.............................................................................. 23

2.6 Availability of RFP ............................................................................................ 23

2.6.1 Public Availability ....................................................................................... 23

2.6.2 Access to RFP Documents ........................................................................ 24

2.7 Proprietary Information and Public Information Act .......................................... 24

2.7.1 Public Information Act ................................................................................ 24

2.7.2 Confidential Information............................................................................. 24

2.7.3 Attorney General Review........................................................................... 24

PART 3 –ADMINISTRATIVE REQUIREMENTS/INSURANCE/BONDS ................. 24

3.1 Eligible Providers ............................................................................................. 25

3.1.1 Qualified Respondents .............................................................................. 25

3.1.2 HUB Participation ...................................................................................... 25

3.1.3 Minimum Eligibility Requirements .............................................................. 25

3.1.4 Compliance and Capacity.......................................................................... 25

3.2 Contract Information......................................................................................... 26

3.2.1 Type of Contract ........................................................................................ 26

3.2.2 Contract Period.......................................................................................... 26

3.2.3 Additional / Special Services ..................................................................... 26

3.2.4 Performance Failure and Alternative Procurement .................................... 26

3.2.5 Termination for Convenience ..................................................................... 26

3.2.6 Termination for Cause ............................................................................... 27

3.3 Governing Provisions and Limitations .............................................................. 27

3.3.1 General Provisions .................................................................................... 27

3.3.2 Responsiveness of Proposals ................................................................... 27

3.3.3 AACOG Rights and Reservations.............................................................. 27

3.3.4 Funding Availability .................................................................................... 28

3.3.5 Ethics, Conflicts of Interest, and Competition ............................................ 28

3.3.6 Obligation to Contract ................................................................................ 28

3.3.7 Taxes ......................................................................................................... 29

3.3.8 Record Retention and Compliance ............................................................ 29

3.3.9 No Waiver .................................................................................................. 29

3.3.10 No Exclusivity ............................................................................................ 29

3.3.11 Order of Precedence ................................................................................. 29

3.4 Administrative Requirements and Insurance.................................................... 30

3.4.1 Additional Commercial General Liability Coverage Requirements ............ 30

3.4.2 Enforcement and Remedies ...................................................................... 30

3.5 Administrative and Fiscal Capacity .................................................................. 30

3.5.1 Administrative, Managerial, and Fiscal Capability ..................................... 30

3.5.2 Compliance Monitoring and Audit Access.................................................. 30

3.5.3 Authorization and Personnel Requirements .............................................. 31

PART 4 – PROPOSAL REVIEW & SELECTION PROCESS .................................. 31

4.1 Evaluation Process .......................................................................................... 31

4.1.1 Initial Review for Responsiveness and Eligibility ....................................... 31

4.1.2 Evaluation and Scoring.............................................................................. 32

4.1.3 Proposal Classification .............................................................................. 32

4.1.4 Clarifications .............................................................................................. 32

4.2 Evaluation Criteria ............................................................................................ 32

4.2.1 Experience & Qualifications (40 Points) .................................................... 32

4.2.2 Pricing (40 Points) ..................................................................................... 32

4.2.3 Staffing, Service & Quality Control Plan (20 Points) .................................. 32

4.3 Procurement Dispute Resolution...................................................................... 33

4.3.1 Appeal Process ......................................................................................... 33

4.3.2 Debriefing Process .................................................................................... 34

PART 5 – RESPONSE REQUIREMENTS .............................................................. 35

5.1 Email Submission............................................................................................. 35

5.2 Response Format............................................................................................. 35

5.3 Proposal Validity Period ................................................................................... 35

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP-26-169-AACOG Commercial Janitorial Services

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