Greensand Vertical Pressure Water Filter Rehabilitation
| Location: | Vermont |
|---|---|
| Posted: | Feb 9, 2026 |
| Due: | Feb 27, 2026 |
| Agency: | Town of Hartford |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFB 2026-W1 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFB 2026-W1
|
| Bid Title: |
Greensand Vertical Pressure Water Filter Rehabilitation
|
| Category: | Public Works |
| Status: | Open |
|
Attachment Preview
HARTFORD PUBLIC WORKS DEPARTMENT
173 AIRPORT ROAD, WHITE RIVER JUNCTION, VT 05001 • (802) 295-3622
REQUEST FOR BIDS
Greensand Vertical Pressure Water Filter Rehabilitation
at
Wilder Water Treatment Facility
Town of Hartford, Vermont
Project No. 2026-W1
February 9, 2026
Hartford Department of Public Works
HVT DPW RFP No. 2026-W1
Greensand Vertical Pressure Water Filter Rehabilitation
TABLE OF CONTENTS
SECTION 1 – BID INSTRUCTIONS
1.01 Communications Regarding this Project
1.02 Schedule
1.03 Pre-Bid Meeting
1.04 Site Visit
1.05 Submitting a Bid
1.06 Required Bid Contents
1.07 Items that Disqualify a Vendor Immediately
1.08 Evaluation Criteria
1.09 Miscellaneous Items
SECTION 2 – SCOPE OF PROJECT
2.01 Project Description
2.02 Responsibilities of Contractor and Owner
2.03 Project Plans/Specifications
2.04 Scheduling and Execution of Work
2.05 Pricing Structure
SECTION 3 – BID REQUIREMENTS
3.01 Proposer Affidavit
3.02 Proposer’s Financial Obligation to the Town
3.03 Proposer’s Incurred Costs
3.04 Proposer’s Political Contributions
SECTION 4 – STANDARD TERMS FOR PROFESSIONAL SERVICES CONTRACT
ARTICLE 1. SERVICES PROVIDED
ARTICLE 2. COMPENSATION
ARTICLE 3. TERM
ARTICLE 4. INDEPENDENT CONTRACTOR
ARTICLE 5. ASSIGNMENT & SUBCONTRACTING
ARTICLE 6. THIRD PARTY
ARTICLE 7. EQUIPMENT & MATERIALS
ARTICLE 8. TAX EXEMPTION
ARTICLE 9. PERSONNEL
ARTICLE 10. EQUAL EMPLOYMENT OPPORTUNITY
ARTICLE 11. SAFETY & TRAFFIC CONTROL
ARTICLE 12. IDEMNIFICATION
ARTICLE 13. INSURANCE
ARTICLE 14. STANDARD OF CARE
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Hartford Department of Public Works
HVT DPW RFP No. 2026-W1
Greensand Vertical Pressure Water Filter Rehabilitation
ARTICLE 15. NON-APPROPRIATION
ARTICLE 16. DELAY IN PERFORMANCE
ARTICLE 17. DEFAULT
ARTICLE 18. REMEDIES
ARTICLE 19. TERMINATION
ARTICLE 20. GOVERNING LAW & VENUE
ARTICLE 21. ARBITRATION
ARTICLE 22. CONTRACT DOCUMENTS
ARTICLE 23. AMENDMENT
ARTICLE 24. WAIVER
ARTICLE 25. SEVERABILITY
ARTICLE 26. TOWN’S RESPONSIBILITIES
ARTICLE 27. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY
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Hartford Department of Public Works
HVT DPW RFP No. 2026-W1
Greensand Vertical Pressure Water Filter Rehabilitation
SECTION 1 – BID INSTRUCTIONS
1.01 COMMUNICATIONS REGARDING THIS PROJECT: Please direct all pre-bid communications regarding the
RFP Process to:
Hartford Department of Public Works
HVT DPW RFP No. 2026-W1 – Greensand Vertical Pressure Water Filter Rehabilitation
c/o Matthew Terry, Chief Water Operator
173 Airport Road
White River Junction, VT 05001
Telephone: (802) 295-3622
Fax: (802) 295-7051
E-Mail: mterry@hartford-vt.org
All communications/questions concerning this RFP must be submitted in writing referencing the specific
paragraph and page number. The deadline for questions is listed in Section 1.02 (RFP Schedule). Written
responses will be prepared by the Town and posted on the Town’s web site by the date listed in Section 1.02.
Changes to this RFP will be made only by formal written correspondence issued by the Town.
A copy of this Request for Bids and any additional documentation may be found at the Town of Hartford’s
website at: https://www.hartford-vt.org/bids.aspx.
1.02 RFP SCHEDULE: The following is the anticipated schedule for the RFP Process.
Issue Request for Bids:
Pre-Bid Meeting Request Deadline:
February 9, 2026.
No Pre-Bid meeting will be held.
Pre-Bid Meeting Timeframe:
No Pre-Bid meeting will be held.
Voluntary Site Visits:
Last Day to Submit Questions:
No Site Visit is planned, to schedule a site visit prior to Monday
February 16, 2026, please email Matthew Terry, Chief Water
Operator at mterry@hartford-vt.org to schedule a site visit.
3:00 PM local E.S.T. on Monday February 9, 2026.
Written Responses to Questions and any
Addendums:
Deadline for Bids:
3:00 PM local E.S.T. on Friday February 20, 2026.
11:00 AM E.S.T. on Friday February 27, 2026.
Selection
Next available Selectboard Meeting.
Contract
Shortly After Selectboard Approval.
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Hartford Department of Public Works
HVT DPW RFP No. 2026-W1
Greensand Vertical Pressure Water Filter Rehabilitation
1.03 PRE-BID MEETING: The Town will not conduct a pre-bid meeting. Questions should be submitted in writing
with written responses prepared by the Town and posted on the Town’s web site by the date listed in Section
1.02. Written responses will be prepared by the Town and posted on the Town’s web site by the date listed in
Section 1.02.
1.04 SITE VISIT: Contractors can request their own site visit prior to February 16, 2026, by emailing Matthew
Terry, Chief Water Operator at mterry@hartford-vt.org.
1.05 SUBMITTING A BID: Each Contractor seeking consideration for performance of services related to the
project must submit a Bid. Proposers are to submit one original copy signed by an officer authorized to bind the
company, one hard copy, and one digital copy in the Adobe PDF format on a USB drive.
The original, hard, and digital copy shall be sealed, properly addressed with the name of the Contractor, and
sent to.
Hartford Department of Public Works
HVT DPW RFP No. 2026-W1 – Greensand Vertical Pressure Water Filter Rehabilitation
c/o Lana Livingston, Town Manager’s Administrative Assistant
171 Bridge Street
White River Junction, VT 05001
Sealed bids must be received at the above address by the date/time indicated in Section 1.02 (RFP Schedule)
for public opening in the Town Manager’s office. Bids received after the scheduled date/time will be rejected.
All supporting materials and documentation must be included with the bid. The responsibility of timely delivery
lies solely with the proposer. Faxed bids are not acceptable.
The Town reserves the right to reject all bids, to waive any irregularities in a bid, or to accept the bid(s) which in
the judgment of proper officials is in the best interest of the Town. The Town reserves the right to accept a part
or parts of a bid unless otherwise restricted in the RFP or issue subsequent Requests for Bids. The Town reserves
the right to approve or reject any sub-Contractors proposed for work under this bid or waive any minor
irregularities
The Town reserves the right to select the successful proposer based on bids received, without seeking further
information for clarification from proposers. Upon review of bids, the Town may designate the most qualified
bids as finalists. These finalists may be invited to make oral presentations and participate in a question and
answer session with the Town. The Town shall have the right to visit selected user sites, should this be deemed
necessary.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of
interest shall be applicable to this RFP.
The Town does not guarantee that any contract will be awarded because of this RFP. In the event a contract
award is made but the contract is not executed, the Town does not guarantee that the contract will be re-
awarded.
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