TO SUBMIT A PROPOSAL FOR TECHNICAL SERVICES

NOTICE OF INVITATION
TO SUBMIT A PROPOSAL FOR
TECHNICAL SERVICES
Proposals are requested by the Erie County Department of Environment and
Planning, Division of Sewerage Management (DEP/DSM) for technical services related
control systems in general, capital projects controls designs, and in water resource
recovery operational / facilities controls assistance. The top-rated respondent will be
selected to enter into an agreement for term technical services issued via individual work
orders.
In accordance with Erie County Local Law No. 6-1983, proposals are hereby
invited for the subject project. Proposals are to be submitted in the exact format detailed
in the request for proposals (RFP). Proposals will be due on Tuesday August 18, 2026 by
2:00 P.M.
The DEP/DSM emphasizes that declining to respond at any step of the
procurement process prior to selection will not hinder firms from being solicited for
future jobs.
To obtain a copy of the RFP guidelines, please visit the following website on or
after July 7, 2026: https://www3.erie.gov/purchasing/requests-proposals-construction-
bids. Alternatively, you may call 716-858-8383 or email beth.pfalzer@erie.gov if you
would like to request a hardcopy.
This invitation does not commit Erie County, or its DEP to accept any price
proposal, nor does it obligate Erie County for any costs associated with preparing or
submitting proposals.
By: Joseph Fiegl, P.E., BCEE
Deputy Commissioner
Erie County DEP/DSM
Dated:6/29/26
Published:7/7/26

ERIE COUNTY
REQUEST FOR PROPOSAL (RFP)
TO PROVIDE
A Three-Year Term Agreement for Controls
Systems Technical Services
File 0.3.3.ControlsSystems
July 2026
DEPARTMENT OF ENVIRONMENT & PLANNING
DIVISION OF SEWERAGE MANAGEMENT
EDWARD A. RATH COUNTY OFFICE BUILDING
95 FRANKLIN STREET
BUFFALO, NEW YORK 14202

COUNTY OF ERIE, NEW YORK
REQUEST FOR PROPOSALS ("RFP")
RFP No. 0.3.3.ControlsSystems
TO PROVIDE Controls Systems Technical Services for Erie County Division of
Sewerage Management Sewer Districts and Capital Projects
I. INTRODUCTION
The County of Erie, New York (the "County") is currently seeking Proposal Statements from
qualified firms interested in providing technical services related to controls systems on capital
improvement projects and in Erie County Sewer District Nos. 1 through 6 and 8. Proposers
interested in providing technical services are invited to respond to this request.
It is the County's intent to select the best qualified Proposer for this work.
The County reserves the right to amend this RFP. The County reserves the right to reject any or
all the proposals, or any part thereof, submitted in response to this RFP, and reserves the right to
waive informalities, if such action is deemed to be in the best interest of the County. The County
reserves the right to request additional information from any proposer. The County reserves the
right to award negotiated contracts to one or more proposers.
This RFP is not intended and shall not be construed to commit the County to pay any costs incurred
in connection with any proposal or to procure or contract with any firm.
The County will only contract with firms that do not discriminate against employees or applicants
for employment because of race, creed, color, national origin, sex, age, disability, marital status,
sexual orientation, citizenship status or any other status protected by New York State and Federal
laws.
II. PROPOSAL PROCEDURES
A. ANTICIPATED SCHEDULE OF PROPOSAL
The following schedule is for informational purposes only. The County reserves the right to
amend this schedule at any time.
Issue RFP: July 7, 2026
Proposals Due: August 18, 2026
Recommendation Made: September, 2026 (20-45 days) following due date
Firms Notified: Following all necessary County approvals
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B. GENERAL REQUIREMENTS
1. Each proposal shall be prepared simply and economically avoiding the use of elaborate
promotional materials beyond what is sufficient to provide a complete, accurate and
reliable presentation.
2. One (1) original and five (5) copies shall be submitted. Proposer MUST sign the
proposal. Proposals without a signature will be rejected.
3. Submission of the proposals shall be directed to:
Joseph Fiegl, P.E., BCEE, Deputy Commissioner
Erie County Division of Sewerage Management
95 Franklin Street - Room 1034
Buffalo, New York 14202
All proposals must be delivered to the above office on or before August 18, 2026 at
2:00 p.m. Proposals received after the above date and time will not be considered.
The County is under no obligation to return proposals.
4. Requests for clarification of this RFP must be written and submitted to David Millar,
P.E. at David.Millar@erie.gov no later than 4:00 p.m. on Tuesday August 4, 2026.
Formal written responses will be distributed by the County on or before August 11,
2026. If proposers wish to be included on any responses to requests for clarification, the
proposer must submit an e-mail request to David.Millar@erie.gov before 4:00 p.m. on
August 4, 2026. NO COMMUNICATIONS OF ANY KIND WILL BE BINDING
AGAINST THE COUNTY, EXCEPT FOR THE FORMAL WRITTEN RESPONSES
TO ANY REQUEST FOR CLARIFICATION.
5. Proposers may be required to give an oral presentation to the County to clarify or
elaborate on the written proposal. Those proposers will be notified to arrange specific
times.
6. No proposal will be accepted from nor any agreement awarded to any proposer that is in
arrears upon any debt or in default of any obligation owed to the County. Additionally,
no agreement will be awarded to any proposer that has failed to satisfactorily perform
pursuant to any prior agreement with the County.
III. SCOPE OF PROFESSIONAL SERVICES REQUIRED
See Exhibit "D" (Schedule "A" of the Agreement).
IV. STATEMENT OF RIGHTS
UNDERSTANDINGS
Please take notice, by submission of a proposal in response to this request for proposals, the
proposer agrees to and understands:
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* that any proposal, attachments, additional information, etc. submitted pursuant to this
Request for Proposals constitute merely a suggestion to negotiate with the County of Erie
and is not a bid under Section 103 of the New York State General Municipal Law;
* submission of a proposal, attachments, and additional information shall not entitle the
proposer to enter into an agreement with the County of Erie for the required services;
* by submitting a proposal, the proposer agrees and understands that the County of Erie is
not obligated to respond to the proposal, nor is it legally bound in any manner whatsoever
by submission of same;
* that any and all counter-proposals, negotiations or any communications received by a
proposing entity, its officers, employees or agents from the County, its elected officials,
officers, employees or agents, shall not be binding against the County of Erie, its elected
officials, officers, employees or agents unless and until a formal written agreement for
the services sought by this RFP is duly executed by both parties and approved by the Erie
County Legislature, the Erie County Fiscal Stability Authority (if required), and the
Office of the Erie County Attorney.
In addition to the foregoing, by submitting a proposal, the proposer also understands and
agrees that the County of Erie reserves the right, and may at its sole discretion exercise, the
following rights and options with respect to this Request for Proposals:
* To reject any or all proposals;
* To issue amendments to this RFP;
* To issue additional solicitations for proposals
* To waive any irregularities in proposals received after notification to proposers affected;
* To select any proposal as the basis for negotiations of a contract, and to negotiate with
one or more of the proposers for amendments or other modifications to their proposals;
* To conduct investigations with respect to the qualifications of each proposer;
* To exercise its discretion and apply its judgment with respect to any aspect of this RFP,
the evaluation of proposals, and the negotiations and award of any contract;
* To enter into an agreement for only portions (or not to enter into an agreement for any) of
the services contemplated by the proposals with one or more of the proposers;
* To select the proposal that best satisfies the interests of the County and not necessarily
based on price or any other single factor;
* To interview the proposer(s);
* To request or obtain additional information the County deems it necessary to determine
the ability of the proposer;
* To modify dates;
* All proposals prepared in response to this RFP are at the sole expense of the proposer,
and with the express understanding that there will be no claim whatsoever for
reimbursement from the County for the expenses of preparation. The County assumes no
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responsibility or liability of any kind for costs incurred in the preparation or submission
of any proposal;
* While this is an RFP and not a bid, the County reserves the right to apply the case law
under General Municipal Law 103 regarding bidder responsibility in determining
whether a proposer is a responsible vendor for the purpose of this RFP process;
* The County is not responsible for any internal or external delivery delays which may
cause any proposal to arrive beyond the deadline stated. To be considered, proposals
MUST arrive at the place specified herein and be time-stamped prior to the deadline.
EVALUATION
The following criteria, not necessarily listed in order of importance, will be used to review the
proposals. The County reserves the right to weigh its evaluation criteria in any manner it deems
appropriate:
* Proposer's demonstrated capability to provide the services.
* Evaluation of the technical qualifications, personal background and resume(s) of
individuals involved in providing services.
* Proposer's experience to perform the proposed services.
* Proposer's financial ability to provide the services.
* Evaluation of the proposer's fee submission. It should be noted that while price is not the
only consideration, it is an important one.
* A determination that the proposer has submitted a complete and responsive proposal as
required by this RFP.
* An evaluation of the proposer's projected approach and plans to meet the requirements of
this RFP.
* The proposer's presentation at and the overall results of any interview conducted with the
proposer.
* Proposers MUST sign the Proposal Certification attached hereto as Exhibit "A".
* Proposers may be required to give an oral presentation to the County to clarify or
elaborate on the written proposal.
* No proposal will be accepted from nor any agreement awarded to any proposer that is in
arrears upon any debt or in default of any obligation owed to the County. Additionally,
no agreement will be awarded to any proposer that has failed to satisfactorily perform
pursuant to any prior agreement with the County.
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WRITTEN PROPOSALS
In one box or envelope, submit one (1) original and five (5) copies of your written proposal to
include answers to the questions listed below.
Proposals will be evaluated, generally on your firm's response to the following questions, (Score
sheet is shown in Exhibit "B"). Note - even those items that are listed as "NNR" (no numerical
rating) are important and must be addressed in your proposal. NNR items that are unanswered
may adversely impact your overall ranking.
A. Qualifications
1) State clearly whether your main office/parent firm is currently certified as an
individual, partnership or corporation to do business in New York State. (If not
certified in New York State, please advise how you propose to execute an
agreement in New York State.)
Indicate if this would be a joint venture proposal with another organization. The
reasons for a joint venture should be presented.
2) State any potential conflicts of interest. Include any employment or other
relationship your firm has with regulating agencies, or any other entity which
may be perceived as a conflict of interest. Explain why any such potential
conflicts of interest would not impact this project.
3) State the number of Employees in the Firm - If a branch office will perform
work, indicate the size of the branch office. Also indicate, in relation to this
project, how size of firm would relate to performance.
4) State the location (municipality) of the team you would assign to this project. If
more than one team is proposed or if team support is to be provided by another
office, please explain. State a response time to questions or request for on-site
troubleshooting an operational system.
5) Indicate the workforce demographics at the firm level and on the project team,
using the job categories, race/ethnicity, and male/female data presented in
Federal EEOC Standard Form 100 (EEO-1).
6) List any current or anticipated obligations which may affect the project or use of
the identified personnel proposed for this project. State an anticipated response
time (in days) to submit a cost proposal when requested and a start time (in days)
from the time a work order is issued.
B. Expertise/Experience
1) Present your special expertise for the services and how your firm's qualifications
would best serve the County on this Project. (Resumes should be attached at the
end of the proposal.). Note if employees that will be involved in the project hold
certifications in UL508A Construction and Installation of Control Panels or
ISA/IEC 62443 Control Systems Cybersecurity. Indicate what technical
subcontractors you would utilize for the project. Indicate where the
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subcontractors are located and what services they would provide. Recite any
experience or familiarity of the subcontractors which is pertinent to the specific
requirements of this scope and the basis of your confidence in their ability to
perform. If your firm possesses specialty capabilities which allow work normally
subcontracted to be performed in-house, present this information here.
2) Recite a list of no more than five projects executing one or more components of
the scope within the last five years, giving the size of the project in dollars, the
client, including the name and phone number of the person to whom you were
accountable, and if the project was completed.
3) Recite current and past work experience within the last five years if any, your
firm has had with the County outside of the Department of Environment and
Planning. Please note, the Erie County Water Authority is not part of the County
of Erie's government. Identify the other Department(s) for which the services
were provided and the project title.
4) Disclosure of any Past County Employees - Indicate any personnel (either as an
employee or through a contractual relationship) who, within the last year prior to
the date of this proposal, had been employed by the County of Erie. Also,
indicate that person's County work title and the Department for which he/she
worked. If there is any, an explanation of the significance of the employee on the
project should be presented.
C. Project
1) Provide a written evaluation of the "Scope of Services" which indicates your
unique approach to performing this project.
2) Indicate which MBE/WBE/SDVOB subcontractors you would propose to use on
this project and why. Show what percentage of work is proposed to be assigned
to MBE/WBE/SDVOB subcontractors. If your firm is a certified MBE, WBE.
and/or SDVOB firm, please state here and include self-performed work in the
calculation of utilization.
D. Rate
Indicate the firm's total composite indirect cost rate(s) (overhead) which would be added
to salaries in your billings for the project. The stated overhead rate(s) should take into
consideration the project's duration. The rate(s) will be considered fixed for the duration
of the project. The overhead rate is to be based either directly on actual costs (hours
rates) or if salary cost is used, indicate the percentage applied to direct salaries to arrive at
the salary cost. Indicate your firm's indirect cost rate which would be applied to
overtime hours. If the same, indicate as such.
E. Proposer Certification: Signed Proposer Certification to be included with all
proposals.
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SELECTION
All Proposals, timely received and complete, will be evaluated and ranked by a selection
committee comprised of staff from Erie County. The evaluation is based on the Written Proposals
using a numerical score sheet related to the questions posed in the Proposal Guidelines.
Interviews are generally not conducted, but may be called where determined to be appropriate for
the evaluation .
CONTRACT
After selection of the successful proposer, a formal written contract (see Exhibit "D") will be
prepared by the County of Erie and will not be binding until signed by both parties and, if
necessary, approved by the Erie County Legislature, the Erie County Fiscal Stability Authority
and the Office of the County Attorney. NO RIGHTS SHALL ACCRUE TO ANY PROPOSER
BY THE FACT THAT A PROPOSAL HAS BEEN SELECTED BY THE COUNTY FOR
SUBMISSION TO THE ERIE COUNTY LEGISLATURE AND/OR THE ERIE COUNTY
FISCAL STABILITY AUTHORITY FOR APPROVAL. THE APPROVAL OF SAID
LEGISLATURE AND/OR AUTHORITY MAY BE NECESSARY BEFORE A VALID AND
BINDING CONTRACT MAY BE EXECUTED BY THE COUNTY.
INDEMNIFICATION AND INSURANCE
The proposer accepts and agrees that language in substantially the following form will be
included in the contract between the proposer and the County:
"In addition to, and not in limitation of the insurance requirements contained herein the Technical
Company agrees:
The Technical Company agrees: that except for the amount, if any, of
damage contributed to, caused by, or resulting from the negligence of the
County, the Technical Company shall defend, indemnify and hold
harmless the County, its officers, employees, and agents from and against
the Technical Company's proportional share of liability, damage, claim,
demand, cost, judgment, fee, attorneys' fees, or loss which the County may
sustain, be subject to, or be caused to incur because of or as a result of (a)
any wrongful act, error, or omission of the Technical Company or third-
parties under the direction or control of the Technical Company; or (b) any
willful misconduct of the Technical Company or third parties under the
direction or control of the Technical Company; or (c) any infringement of
any claimed copyright or patent right of designs, plans, drawings, or
specifications furnished by the Technical Company or its subcontractor
Company. Nothing contained herein shall create or give to third parties
any claim or right of action against the County or the Technical Company
beyond such as may legally exist without regard to this provision.
Upon execution of any contract between the proposer and the County, the proposer will be
required to provide proof of the insurance coverage described in Schedule "B" of the attached
Agreement.
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Insurance coverage in amount and form shall not be deemed acceptable until approved by the
County Attorney.
INTELLECTUAL PROPERTY RIGHTS
The proposer accepts and agrees that language in substantially the following form will be
included in the contract between the proposer and the County:
All deliverables created under this Agreement by the Technical Company are to
be considered "works made for hire". If any of the deliverables do not qualify as
"works made for hire", the Technical Company hereby assigns to the County all
right, title and interest (including ownership of copyright) in such deliverables
and such assignment allows the County to obtain in its name copyrights,
registrations and similar protections which may be available. The Technical
Company agrees to assist the County, if required, in perfecting these rights. The
Technical Company shall provide the County with at least one copy of each
deliverable.
The Technical Company agrees to indemnify and hold harmless the County for
all damages, liabilities, losses and expenses arising out of any claim that a
deliverable infringes upon an intellectual property right of a third party. If such a
claim is made, or appears likely to be made, the Technical Company agrees to
enable the County's continued use of the deliverable, or to modify or replace it.
If the County determines that none of these alternatives is reasonably available,
the deliverable will be returned.
All records compiled by the Technical Company in completing the work
described in this Agreement, including but not limited to written reports, source
codes, studies, drawings, blueprints, negatives of photographs, computer
printouts, graphs, charts, plans, specifications and all other similar recorded data,
shall become and remain the property of the County. The Technical Company
may retain copies of such records for its own use.
NON-COLLUSION
The proposer, by signing the proposal, does hereby warrant and represent that any ensuing
agreement has not been solicited, secured or prepared directly or indirectly, in a manner contrary
to the laws of the State of New York and the County of Erie, and that said laws have not been
violated and shall not be violated as they relate to the procurement or the performance of the
agreement by any conduct, including the paying or the giving of any fee, commission,
compensation, gift, gratuity or consideration of any kind, directly or indirectly, to any County
employee, officer or official.
CONFLICT OF INTEREST
All proposers must disclose with their proposals the name of any officer, director or agent who is
also an employee of the County of Erie. Further, all proposers must disclose the name of any
County employee who owns, directly or indirectly, an interest of ten percent or more in the firm
or any of its subsidiaries or affiliates.
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