Location: | New York |
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Posted: | May 9, 2025 |
Due: | Jun 13, 2025 |
Agency: | City of Rochester |
Type of Government: | State & Local |
Category: |
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Publication URL: | To access bid details, please log in. |
The City of Rochester Department of Environmental Services Street Design Division is soliciting a Request for Proposals (RFP). Firms must be listed on the current NYSDOT Region 4 Local Design Service Agreement (LDSA) to be eligible to submit on this proposal. The City seeks to enter into a Professional Services Agreement for the design and preparation of engineering reports and construction contract documents. The project includes targeted traffic calming elements along approximately 15 miles of designated bicycle boulevard routes and pedestrian safety improvements at 12 intersections. Included in this project is replacing faded and inconsistent crosswalk markings, stop bars and bicycle symbols city-wide at targeted locations.
CommunicationsAll communications by parties who have an intent to submit or have submitted a proposal in response to this RFP (“Respondents”), including any questions or requests for clarifications, submission of the proposal, requests for status updates about the proposal selection process and any other inquiries whatsoever concerning this RFP shall be sent, in writing, to the following City contact(s):
Primary Contact/Project Manager:
Darin Ramsay, AICP
darin.ramsay@cityofrochester.gov
585-428-6695
Dominic Fekete, P.E.
dominic.fekete@cityofrochester.gov
585-428-6767
No contact is permitted with any other City staff member with regard to this RFP during the RFP process unless specifically authorized in writing. Prohibited contact may be grounds for disqualification.
To ensure that all Respondents have a clear understanding of the scope and requirements of this RFP, the City contact(s) will respond to all timely questions submitted via e-mail to respondents who have provided an e-mail address by the question deadline stated in the RFP and post to the City website for this RFP. The City’s failure to timely respond or provide responses to any questions shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.
The City will make every reasonable effort to keep Respondents informed about the RFP process. Notifications about timeline date changes, amendments to the RFP and other information about the RFP will be sent by e-mail to Respondents and will be posted on the City’s website for this RFP. The City’s failure to provide such information shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.
Pre-Proposal MeetingA Pre-Proposal Meeting will be held via Zoom on May 20, 2025 at 1:00 PM.
Date: May 20, 2025
Time: 1:00 PM
Location: Zoom Video Conference
Zoom Link: https://cityofrochester.zoom.us/j/84915095158
Meeting ID: 849 1509 5158
Passcode: 289429
Dial-in only: (646) 558-8656 (New York), (888) 788-0099 (Toll-free)
There is no requirement to attend the pre-proposal meeting and no obligation by the City to provide information from the conference to parties who fail to attend.
Project Timetable Project Initiation Timetable:RFP Release | May 12, 2025 |
Pre-Proposal Meeting | May 20, 2025 |
Deadline for Questions | June 5, 2025 at 1:00 PM |
Proposals Due | June 13, 2025 at 4:00 PM |
Consultant Selection & Award Notification | June 2025 to July 2025 |
City Council Approval of Agreement with Consultant | October 2025 |
Agreement Start Date/Notice to Proceed | November |
Draft Design Report and 30% Plans | Summer 2026 |
Final Design Approval | Summer 2026 |
50% Plans | Fall 2026 |
90% Plans (ADP) | Spring 2027 |
100% Plans (PS&E) | Fall 2027 |
Bid Phase & Award | Fall 2027 – Spring 2028 |
Construction Phase Services (Excluding as-built preparation) |
Spring 2028 – Fall 2029
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Three (3) proposal hard-copies and one (1) electronic proposal (preferably via USB storage drive) are to be submitted no later than June 13, 2025 at 4:00 p.m. to:
Holly E. Barrett, P.E.
City Engineer
City of Rochester
Department of Environmental Services,
Bureau of Architecture & Engineering
City Hall, 30 Church Street, Room 300B
Rochester, New York 14614
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