City of Holland Premanufactured Dugouts bid
| Location: | Michigan |
|---|---|
| Posted: | Mar 30, 2026 |
| Due: | Apr 20, 2026 |
| Agency: | City of Holland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
City of Holland Premanufactured Dugouts bid
|
| Category: | Bids, RFPs and RFQs |
| Status: | Open |
|
Attachment Preview
March 30, 2026
TO: PROSPECTIVE FIRMS
RE: CITY OF HOLLAND PREMANUFACTURED DUGOUTS BID
The City of Holland will receive sealed bids from prospective proposals for premanufactured
dugouts for City of Holland.
The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S.
RIVER AVENUE, HOLLAND, MICHIGAN until 11:00 A.M., Monday, April 20 2026 at which
time they will be publicly opened and read. You are invited, but not required, to attend said
RFP opening.
Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is
plainly marked “Premanufactured Dugouts Bid”.
All bids are to be net, F.O.B. – Holland, Michigan.
Bids are to be irrevocable for a period of thirty (30) days from the date of the bid opening and
shall not be withdrawn, modified, or altered after the bid opening. In case of default by the
selected vendor, the City of Holland may procure its requirements from another vendor,
without going through additional bidding procedures, and hold the original vendor liable for
any increased costs.
The City of Holland reserves the right to accept or reject any or all bids, to waive any
irregularities/informalities in the bids received and to split the bid if deemed desirable by the
City.
Contracts and Purchase Orders shall be awarded to the lowest responsible bidder. In
determining the lowest responsible bidder, in addition to price, the items set forth in Section 2-
48 (Award of contracts and Purchases) and Section 2-48.1 (Preference for Local
Bidders/Holland- Based Businesses) of the Ordinance Code of the City of Holland shall be
considered.
The City of Holland reserves the right to consider use of the State of Michigan contract
Purchasing Program or other purchasing programs available to Michigan local units of
government that have met bid requirements for identical vehicles/equipment.
Lynn McCammon
Purchasing Coordinator
(616)355-1377
City of Holland
Scope of Bid
Overview
The City of Holland Parks and Recreation Department is seeking proposals for dugouts for
multiple ballfields at Maplewood Youth Sports Complex. The dugouts will be received from the
vendor and installed on site by the skilled laborers of the City of Holland Parks and Recreation
Staff. Depending on installation process, a contractor will pour cement through the dugout.
Bid Specs
The City is looking to purchase Six (6) dugouts, each measuring 10 feet (deep) by 30 feet long
and over 7 feet in height.
The Dugouts must have a permanent roof.
Bids must include Architects or Engineers stamp that comply with the current Michigan
Building Code. 2021 Michigan Building Code Section 107
All submittals shall provide clear and detailed installation instructions to ensure proper
assembly and construction.
All materials and finishes must be clearly specified, including whether the dugouts are painted
or unpainted, along with coating types and color options if applicable.
Dugouts will have a separate fence installed to enclose them.
Proposals must include all costs associated with delivery and shipping to 429 E 24th St.
Holland MI 49423. A Hilo is on site for unloading.
All dugouts must be delivered no later than June 15, 2026.
Questions – Please reach out to Garrett Thelen at g.thelen@cityofholland.com or 616-
355-1135.
Example of a Dugout the City is Interested in
Permits
The contractor is responsible for acquiring all needed and appropriate permits for work to be
completed.
Bid Information Required
The contractor shall supply for bidding purposes a cost for the following:
• Cost (Shipping included)
• Architect or Engineer-stamped drawings that comply with the current Michigan Building
Code. 2021 Michigan Building Code Section 107
• Detailed installation instructions.
• All materials and finishes must be clearly specified, including whether the dugouts are
painted or unpainted, along with coating types and color options if applicable.
• Proposals must include all costs associated with delivery and shipping to the project
site.
• Certificate of Insurance
• Three References
Selection Process
City representatives will review the costs and the quality of the product to determine the best
fit for the needs of our community.
Insurance
The contractor shall agree to indemnify and save harmless the City of Holland, including its
officers, agents and employees from any and all liabilities that may result from the contractor’s
work as proposed herein. This covenant of indemnification shall include any reasonable
attorney fees and costs incurred in defense of any actions, claims or liability by the City.
The contractor shall maintain general liability insurance, automobile liability insurance,
employer liability insurance, and workers compensation insurance on all employees who work
or perform services under the proposed purchase order or contract. The general liability
insurance automobile liability, and excess/umbrella liability insurance required herein shall
name the City of Holland, its officers, agents and employees as additionally insured, and shall
be in the form of a comprehensive, general and automobile bodily injury and property damage
policy, and shall provide that the City receive not less than ten (10) days prior written notice in
the event of cancellation or change in terms thereof. Said policy shall be for the following
minimum limits:
Comprehensive General Liability insurance in an amount not less than $1,000,000 for injuries,
including accidental death, to any one person, and subject to the same limit for each person,
with a combined aggregate per occurrence of not less than $1,000,000, property damage
insurance in an amount not less than $1,000,000, business auto liability insurance in an
amount not less than $500,000, and an umbrella liability policy for no less than $1,000,000
each occurrence and $1,000,000 aggregate.
Evidence of an approved insurance policy shall be submitted by the successful bidder and
approved by the City of Holland prior to commencement of the work as here in proposed. All
general liability insurance, automobile liability, and excess/umbrella liability insurance shall
waive subrogation against the City.
Should you have any questions, please contact Garrett Thelen, Assistant Director of
Parks and Recreation at 616-355-1135.
BID FORM
CITY OF HOLLAND
Purchasing Office
________________
Date of Bid
Purchasing Coordinator
Purchasing Office
270 S. River Avenue
Holland, MI 49423
We, the undersigned, being familiar with specifications and conditions for bidding, propose to
provide Premanufactured Dugouts for the City of Holland facilities in accordance with said
specifications, and submit a bid therefore as follows:
Cost of 6 Baseball/Softball Dugouts Including Shipping $________________________
Items to Include in Bid
o Architect or Engineer-stamped drawings that comply with the current Michigan Building
Code. 2021 Michigan Building Code Section 107
o Detailed installation instructions.
o All materials and finishes must be clearly specified, including whether the dugouts are
painted or unpainted, along with coating types and color options if applicable.
o Proposals must include all costs associated with delivery and shipping to the project site.
o Certificate of Insurance
o Three References
This bid is net, F.O.B. – Holland, Michigan
This bid is firm for a period of thirty (30) days from the date of the bid opening and will not be
withdrawn, modified or altered after the bid opening.
Signature of Bidder_____________________________________________________
Company Represented__________________________________________________
Company Mailing Address________________________________________________
_________________________________________________
Company Telephone Number______________________________________________
Email Address ______________________________________________________
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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Bid Due: 6/12/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.