RFQ for On-Call Right-of-Way Consulting Services for Various County Projects
| Location: | California |
|---|---|
| Posted: | Nov 26, 2025 |
| Due: | Dec 18, 2025 |
| Agency: | Merced County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFQ for On-Call Right-of-Way Consulting Services for Various County Projects
|
| Category: | Public Works |
| Status: | Open |
|
Attachment Preview
REQUEST FOR QUALIFICATIONS
FOR
ON-CALL RIGHT-OF-WAY CONSULTING SERVICES
FOR VARIOUS COUNTY PROJECTS
DATE RELEASED: NOVEMBER 26, 2025
MERCED COUNTY
DEPARTMENT OF PUBLIC WORKS
345 W 7th STREET
MERCED, CA 95341
STATEMENT OF QUALIFICATIONS
ARE DUE PRIOR TO 4:00 P.M. ON: DECEMBER 18, 2025
TABLE OF CONTENTS
REQUEST FOR QUALIFICATIONS
ON-CALL RIGHT-OF-WAY CONSULTING SERVICES
FOR VARIOUS COUNTY PROJECTS
1. GENERAL INFORMATION ................................................................................................. 1
2. PROCUREMENT & SUBMISSION REQUIREMENTS...................................................... 1
3. QUESTIONS & CONTACT .................................................................................................. 2
4. COST PROPOSAL SUBMISSION AND CONTRACT COMPLIANCE
REQUIREMENTS................................................................................................................. 2
5. SCOPE OF SERVICES .......................................................................................................... 3
6. SUBMITTAL REQUIREMENTS.......................................................................................... 5
7. PROPOSAL EVALUATION ................................................................................................. 7
8. WORK ASSIGNMENTS AND PROJECT SUPPLEMENTS............................................... 8
ATTACHMENT A: SAMPLE CONTRACT AGREEMENT
ATTACHMENT B: REQUIRED LOCAL ASSISTANCE PROCEDURES MANUAL EXHIBITS
MERCED COUNTY
PAGE 1 OF 10
RFQ: ON-CALL RIGHT-OF-WAY
CONSULTING SERVICES
REQUEST FOR QUALIFICATIONS
ON-CALL RIGHT-OF-WAY CONSULTING SERVICES ON VARIOUS COUNTY PROJECTS
1. GENERAL INFORMATION
The selected consultant(s) will work under the direction of the Public Works Director or designee to
perform service tasks as required. The highest-rated consultant(s) will be selected for on-call
contracts and will enter into a master on-call agreement specifying billing rates, assigned personnel,
and other contractual terms. The County anticipates executing multiple on-call agreements with
several consultants to provide on-call right-of-way consulting services for projects funded through
federal, state, and local sources. Contract supplements will be issued for specific projects, outlining
the scope of services, schedule, and costs. The County does not guarantee a specific number of
projects or a minimum contract value.
Most Public Works projects will require coordination and communication with Caltrans District 10
Local Assistance engineers and right-of-way staffs, and may also involve compliance with FHWA
requirements when federal funds are utilized. All work shall be performed in accordance with
applicable County and/or Caltrans practices, regulations, policies, procedures, manuals, and
standards.
The on-call master service agreement awarded pursuant to this RFQ shall have a cumulative not-to-
exceed amount of three million dollars ($3,000,000), with a maximum of one million five hundred
thousand dollars ($1,500,000) per contract. Each agreement will have a three (3) year term, with the
option to extend for an additional two (2) years, subject to funding availability and County approval.
All qualified firms are invited to submit their Statements of Qualifications (SOQs). SOQs will be
evaluated and ranked in accordance with the criteria provided in Section 5, “Proposal Evaluation.”
2. PROCUREMENT & SUBMISSION REQUIREMENTS
• Addenda: Any updates or modifications to this RFQ will be posted on the County’s bidding
website at https://www.co.merced.ca.us/Bids.aspx. It is the responsibility of the
consultants to check this site regularly for updates and addenda.
• Submittals: Submit three (3) hard copies and one (1) electronic PDF copy on a USB flash
drive. All SOQs shall be sealed and clearly marked: "On-Call Right of Way Consulting
Services for Various County Projects "
• Delivery Address:
Alvaro Buenrostro, Supervising Engineer
Merced County Public Works – Road Division
345 W 7th Street
Merced, CA 95341
• Deadline: All SOQs must be received before December 18, 225, 4:00 P.M. Pacific
Standard Time. Late submissions will be rejected.
• Modification and Withdrawal: Submissions may be modified or withdrawn in writing prior
to the deadline. Modified submittals must be received before the deadline.
1|Page
MERCED COUNTY
PAGE 2 OF 10
RFQ: ON-CALL RIGHT-OF-WAY
CONSULTING SERVICES
Unsigned submittals or submittals signed by an individual not authorized to bind the prospective
consultant will be considered nonresponsive and rejected.
This RFQ does not commit Merced County to award a contract, to pay any costs incurred in the
preparation of a proposal for this request, or to procure, or contract for services. Merced County
reserves the right to accept or reject any or all SOQs received as a result of this request, to negotiate
with any qualified consultant, or to modify or cancel in part or in its entirety the RFQ if it is in the best
interests of the County to do so.
The prospective consultants are advised that should this RFQ result in recommendation for award
of a contract, the contract will not be in force until it is approved and fully executed by the Merced
County Board of Supervisors.
The following information is being provided as a guideline rather than as a set of absolute deadlines.
The County reserves the right to alter the schedule as necessary.
RFQ Released Date
Submission of Questions & Request for Clarification Due
SOQ Submission Deadline
Short-list Notification
Recommended Consultant(s) Presented to Caltrans for Approval
Recommended Consultant (s) Presented to Board of Supervisors for Approval
11/26/2025
12/11/2025
12/18/2025
01/05/2026
01/12/2026
01/27/2026
3. QUESTIONS & CONTACT
Any questions related to this RFQ shall be submitted in writing to the attention of Alvaro Buenrostro
via email at Alvaro.Buenrostro@countyofmerced.com. Questions shall be submitted before 4:00
P.M. on December 11, 2025.
4. COST PROPOSAL SUBMISSION AND CONTRACT COMPLIANCE REQUIREMENTS
In order to ensure that Merced County is able to acquire professional services based on the criteria
set forth in the Brooks Act and Government Code Section 4526, the proposal shall include a cost
proposal for each service of the proposal. The SOQ shall include, at a minimum: billing rates (in a
separate, sealed envelope), and a summary of experience and qualification and supporting staff
members. The cost proposal is confidential and will remain sealed until all proposals have been
reviewed, and the most qualified consultants have been selected. The proposals are opened just
prior to negotiations. All other cost proposals are returned unopened after contract execution.
Reference the sample cost estimate in the LAPM Sample Cost Proposal 1.
Selected consultants shall comply with Chapter 10.3 of the Local Assistance Procedures Manual
regarding the A&E Consultant Contract Audit and Review process. A pre-award or post-award audit
may be performed on any contract issued as a result of this RFQ. Selected Consultants will be
required to submit certified payroll records, as needed. A&E Consultant Audit Request Letter and
2|Page
MERCED COUNTY
PAGE 3 OF 10
RFQ: ON-CALL RIGHT-OF-WAY
CONSULTING SERVICES
Checklist must be completed and approved by Caltrans Audits and Investigations (A&I) prior to
contract execution.
The County shall not reimburse the consultant for costs to relocate its personnel to the service area
of this contract. Local Agency shall not reimburse the consultant for per diem costs, unless
preapproved by the Contract Manager. The County shall not reimburse the consultant for out-of-
state travel without prior written approval from the Contract Manager.
The County shall not incur costs beyond the funding commitments in the contract and each contract
supplement. If the consultant anticipates that funding for work will be insufficient to complete work,
the consultant shall promptly notify the Contract Manager.
The consultant may claim reimbursement for providing equipment or supplies. However, such
claimed costs shall be in compliance with 48 Code of Federal Regulations (CFR), Chapter 1, Part 31
(Federal Acquisition Regulation - FAR cost principles) and 2 CFR, Part 200, and be consistent with
the consultant's company-wide allocation policies and charging practices with all clients, including
the federal government, state governments, local agencies, and private clients. Consultant must
provide current negotiated indirect cost rate agreements (NICRA) from a federal cognizant agency,
if applicable. The County reserves the right to terminate the agreement for convenience, with 30
days’ written notice, per LAPM Section 10.3.6.
The consultant shall provide all necessary tools, instruments, equipment, materials, supplies, and
safety equipment required to perform the work identified in each supplement and the contract
accurately, efficiently, and safely. The consultant’s personnel shall be fully trained in the use of such
necessary tools, instruments, equipment, materials, supplies, and safety equipment. The
consultant shall not be reimbursed separately for tools of the trade.
The consultant shall submit detailed invoices to the County Project Manager on a monthly basis.
Billings shall include a spreadsheet style list showing project name, personnel, County Project
Manager, mileage reimbursement, work performed, and date performed.
5. SCOPE OF SERVICES
Merced County expects to design and construct several local, state and federal aid projects in the
coming contract period. In order to comply with state and federal regulations and due to limited
staffing and expertise, certain services are contracted out. The selected consultants shall perform
right-of-way consultation services which include but are not limited to real property appraisal,
acquisition, including eminent domain and relocation assistance services under the direction of
Merced County staff.
The County maintains separate retainer agreements with design firms and environmental firms. The
selected consultants shall be required to coordinate their work efforts with these firms. In general,
the work consists of the preparation of on-call Right-of Way Acquisition and may include, but are but
necessarily limited to the following tasks:
a. Project Management
3|Page
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