Primary Clarifiers Trough Recoating Project

COUNTY OF MOORE
NORTH CAROLINA
INFORMAL BID
_____________________________________________________________________________________
ISSUE DATE: May 19, 2026 INFORMAL BID: 2026-07
TITLE: WPCP Primary Clarifiers Trough Recoating Project - RE-BID
ISSUING DEPARTMENT: COUNTY OF MOORE
103 W. Saunders Street
Carthage, NC, 28327
Sealed Bids will be received until 4:00:00 PM EST Thursday, May 28, 2026 from qualified
Contractors for the WPCP Primary Clarifiers Trough Recoating Project for the Moore
County Water Pollution Control Plant.
For your convenience, a Bid Drop-off Box is located in the lobby at 103 W. Saunders
Street, Carthage, NC 28327.
All inquiries for information concerning Instructions to Bidders, Bid Submission Requirements
or Procurement Procedures shall be directed to (in writing):
Terra Vuncannon, Purchasing Manager
103 W. Saunders Street
Carthage, NC 28327
(910) 947-7118
tvuncannon@moorecountync.gov
Sealed Bids shall be mailed via FedEx/UPS or hand delivered to the Issuing Department
shown above, and the envelope shall bear the name and number of this Invitation for Bids.
It is the sole responsibility of the Bidder to ensure that its bid reaches the Issuing
Department by the designated date and hour indicated above.
In compliance with the Invitation for Bids and to all the terms and conditions imposed
herein, the undersigned offers and agrees to furnish the services and install the goods
described in accordance with the attached signed bid.
Firm Name: _________________________________________ Date: ____________________
Address: ____________________________________________ Phone: ___________________
____________________________________________ By: ______________________
(typed)
By: ______________________
(signed)

TABLE OF CONTENTS
INSTRUCTIONS TO BIDDERS Page 3
SCOPE AND PROVISIONS OF WORK Page 6
TECHNICAL SPECIFICATIONS Page 7
MAP Page 8
BID FORM Page 9
NON-COLLUSION AFFIDAVIT Page 10
E-VERIFY AFFIDAVIT Page 11
W-9 FORM Page 12
DRAWINGS (link provided at https://www.moorecountync.gov/bids.aspx)
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INSTRUCTIONS TO BIDDERS
1. Sealed Bid shall be submitted to the Issuing Department and include the enclosed
Bid Form. In order for a bid to be considered, it shall be based on the terms, conditions
and specifications contained herein and shall be a complete response to this Informal Bid.
The County reserves the right to make an award in whole, or in part, and to reject any
and/or all bids, and to waive any informality in bids unless otherwise specified by the
Bidder. The Proposer shall sign the bid correctly and bids may be rejected if they show
omissions, alterations of form, additions not called for, conditional bids or any
irregularities of any kind.
2. All labor costs, direct and indirect, shall have been determined and included in the
proposal. The cost and availability of all equipment, materials, and supplies associated
with performing the services described herein shall have been determined and included in
the bid. Do not include sales tax in bid figures. The County pays sales tax and will add
this to your bid figures separately when invoices are paid. All price quotes shall include
delivery to the delivery point, installation, and set-up charges, as necessary. Goods shall
be set in place ready for owner's use. All goods shall be new and of average quality. No
remanufactured, refurbished or used goods will be accepted. Appropriate product
information (e.g. brochures, catalog cuts, etc.) shall be included with the bid.
3. After the Informal Bid issue date, all communications between the Issuing Department
and prospective Bidders shall be in writing. No oral questions shall be accepted. Any
inquiries, requests for interpretation, technical questions, clarifications, or additional
information shall be directed to Terra Vuncannon at the address listed on page one if this
solicitation or via e-mail to tvuncannon@moorecountync.gov. All questions concerning
this Informal Bid shall reference the section and page number. Questions and responses
affecting the scope of goods will be provided to all prospective Bidders by issuance of an
Addendum. All written questions shall be received by Terra Vuncannon at
tvuncannon@moorecountync.gov no later than 10:00 am Friday, May 22, 2026. NO
EXCEPTIONS. Please include "Informal Bid 2026-07" in subject header of e-mail.
All addendums pertaining to this Informal Bid will be posted to the County website
at www.moorecountync.gov within 24 - 48 business hours after the deadline for
questions. It is the bidder's responsibility to check the website for the addendums.
4. The County will not be responsible for any oral instructions. Should a Bidder find
discrepancies in, or omissions from the documents, or should be in doubt as to their
meaning, s/he should at once notify the Issuing Department in writing, and a written
addendum shall be issued. Acknowledgement of any Addendum received during the time
of the bid shall be noted on the Bid Form in the spaces provided. In closing of a contract,
any Addendum issued shall become a part thereof. It is the Bidder's responsibility to
ensure that all addenda have been reviewed, signed and returned.
5. Bids will be examined promptly after opening and award will be made at the earliest
possible date. The prices quoted must be held firm, and no bids may be withdrawn until
90 days after bid opening date. The County reserves the right to conduct any
test/inspection it may deem advisable to ensure services/materials/supplies/equipment, as
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appropriate, conform to specifications.
6. Pursuant to North Carolina General Statutes Section 143-131, "award shall be made to
the lowest responsible, responsive bid or bidders, taking into consideration quality,
performance and the time specified in the bids for the performance of the contract."
7. The materials/supplies/equipment furnished under any resulting contract shall be covered
by the manufacturer's most favorable commercial warranty. Each Bidder shall plainly set
forth the warranty for the goods in the bid. Operations and maintenance manuals for
equipment shall also be provided, as appropriate.
8. All purchases for goods or services are subject to the availability of funds for this
particular purpose.
9. The General Statutes of the State of North Carolina, insofar as they apply to purchasing
and competitive bidding, are made a part hereof.
10. The County of Moore is committed to creating and maintaining an environment free from
harassment and other forms of misconduct that fundamentally compromise the working
environment of the County. All contractors performing work/services at a County facility
shall take all necessary steps to assure that none of its employees engage in harassment or
intimidation relating to personal beliefs or characteristics of anyone on the County's
premises, including but not limited to, race, religion, age, color, sex, national origin or
disability. Such harassment is unacceptable and will not be condoned in any form at the
County of Moore. If such conduct occurs, the contractor will take all necessary steps to
stop it and prevent its future occurrence. This policy shall be strictly enforced.
11. For all the work being performed under this Contract, the County of Moore has the right
to inspect, examine, and make copies of any and all books, accounts, records and other
writing relating to the performance of the work. Audits shall take place at times and
locations mutually agreed upon by both parties, although the vendor/contractor must
make the materials to be audited available within one (1) week of the request for them.
12. Bidders are cautioned that this is an informal bid, not a request for contract, and the
County of Moore reserves the right to reject any and/or all bids. It further reserves the
right to waive informalities insofar as it is authorized so to do where it deems it advisable
in protection of the best interests of the County.
13. Bids will be tabulated, evaluated and a recommendation presented to the County of
Moore Board of Commissioners for their approval.
14. Any and all exceptions to the Specifications must be stated in writing, giving complete
details of what is to be furnished in lieu of requested Specifications.
15. The County of Moore reserves the right to cancel and terminate any resulting contract, in
whole or in part, without penalty, upon forty-five (45) days' notice to the Vendor(s). Any
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contract cancellation shall not relieve the Vendor(s) of the obligation to deliver any
outstanding services issued prior to the effective date of the cancellation.
16. Bids in one (1) original and one (1) copy will be received from each Bidder in a
sealed envelope or package. Please include the following information on the bid
envelope: "Informal Bid 2026-07". Each original shall be signed and dated by an
official authorized to bind the form. Unsigned bids will not be considered.
17. Upon receipt by Moore County Financial Services, your Bid is considered a public record
except for material which qualifies as "trade secret" information under N.C. Gen. Stat.
66-152 et. seq. After the Bid opening, your Bid may be reviewed by the County's
evaluation committee, as well as other County staff and members of the general public
who submit public records requests. To properly designate material as trade secret under
these circumstances, each Bidder must take the following precautions: (a) any trade
secrets submitted by a Bidder must be submitted in a separate, sealed envelope marked
"Trade Secret - Confidential and Proprietary Information - Do Not Disclose Except
for the Purpose of Evaluating this Bid," and (b) the same trade secret/confidentiality
designation must be stamped on each page of the trade secret materials contained in the
envelope.
In submitting a Bid, each Bidder agrees that the County may reveal any trade secret
materials contained in such response to all County staff and County officials involved in
the selection process, and to any outside consultant or other third parties who serve on the
evaluation committee or who are hired by the County to assist in the selection
process. Furthermore, each Bidder agrees to indemnify and hold harmless the County
and each of its officers, employees, and agents from all costs, damages, and expenses
incurred in connection with refusing to disclose any material which the Bidder has
designated as a trade secret. Any Bidder that designates its entire Bid as a trade secret
may be disqualified.
18. Bidder shall comply with the North Carolina Workers' Compensation Act and shall
provide for the payment of workers' compensation to its employees in the manner and to
the extent required by such Act. In addition, the Provider shall maintain, at its expense,
the following minimum insurance coverage:
General Liability - $2,000,000
Auto Liability - $2,000,000
Umbrella Coverage - $5,000,000
19. Bidder/Contractor shall have the following.
a. Active North Carolina General Contractors License
b. Supervisory personnel with certification as Association for Materials
Protection and Performance (AMPP) Protective Coatings Specialist (PCS),
Society for Protective Coatings (SSPC) Protective Coatings Specialist (PCS),
or National Association of Corrosion Engineers (NACE) Coating Inspector
Program (CIP) Level 1, 2, or 3.
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c. A combination of experience and expertise on similar projects that clearly
demonstrates the ability to successfully complete the work.
20. Vendor must be registered with the Secretary of State.
21. The County may request at their discretion documentation of certification or experience.
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SCOPE AND PROVISIONS OF WORK
1. LOCATION: Moore County Water Pollution Control Plant (WPCP), 1094 Addor Road,
Aberdeen, NC, 28315.
2. PURPOSE: This purpose of this project is to recoat weir troughs on 3 Primary Clarifiers
(PCs) at the WPCP.
3. GENERAL REQUIREMENTS: Contractor shall prepare and recoat the flow surface of the
following PC troughs.
a. PC-1 (1975/1977) - 62'-43/ " diameter, 2'3" bottom width, 2'3" wall height
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b. PC-2 (1975/1977) - 62'-43/ " diameter, 2'3" bottom width, 2'3" wall height
4
c. PC-3 (2011/2013) - 72'-11" diameter, 2'1" bottom width, 2' wall height
4. PC ACCESS: Owner will take out of service and provide access to one PC at a time. Work
on subsequent PC shall be undertaken once the prior PC is back in service and working
properly.
5. PRECONSTRUCTION MEETING: A preconstruction meeting between the County
Engineer and the Contractor will be held on-site prior to any materials being delivered and
any work being undertaken.
6. WPCP OPERATIONS: Work shall be undertaken in a manner to minimize disruption of
Plant operations.
7. SUPERINTENDENT: Contractor shall provide a full-time on-site Superintendent throughout
the span of work.
8. COMPLETION TIMELINE: Work shall begin with adequate forces and materials after the
contract is signed by the County and a Notice to Proceed (NTP) is received by the
Contractor. Work shall progress on a consistent productive pace. Full Completion shall be no
later than one-hundred and twenty (120) calendar days from NTP.
9. DAMAGES TO EXISTING FACILITIES: Contractor shall repair any damage caused by
Contractor to the satisfaction of the Owner.
10. LIQUIDATED DAMAGES: If the Contractor fails to complete the work within the time
specified in the contract, the Contractor shall pay liquidated damages to the Owner in the
amount of $1,000 for each calendar day of delay until the work is completed or accepted.
11. WARRANTY: Contractor shall warrant that the work is free of any defect for a period of
twelve (12) months from the date of final acceptance of the work.
12. MEASUREMENT AND PAYMENT: Payment to Contractor shall be on a Lump Sum basis
for each PC trough satisfactorily recoated.
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TECHNICAL SPECIFICATIONS
1. GENERAL: Contractor shall comply with the Moore County Public Works (MCPW)
General Conditions, General Construction, Wastewater Lift Stations and Force Mains, and
Water Pollution Control Plant Standards and Specifications for the work. These are available
on the Moore County website at https://www.moorecountync.gov/172/Engineering.
2. MATERIALS: Contractor shall supply all materials needed to complete the work.
a. Mortar
i. 12" or greater: AW Cook MSM or Mortar
ii. 12" or less: Sherwin-Williams Dura-Plate 2300 or approved equal
b. Sealant: Thiokol 2235M Polysulfide, or approved equal
c. Primer: Sherwin-Williams Macropoxy 5000 or approved equal
d. First Coat: Sherwin-Williams Dura-Plate 6000 (20-30 mils DFT), Tnemec Epoxoline
Series 22, or approved equal
e. Second Coat: Sherwin-Williams Sher-Loxane 800 (4-6 mils DFT) per coat, Tnemec
Series 690 Siloxilon, or approved equal
3. PROCESS
a. Pressure wash surface per SSPC-SP1 Solvent Cleaning.
b. Sandblast surface per SSPC-SP 13 (NACE-6) Surface Preparation of Concrete as
required to achieve a PCRI Concrete Surface Profile (CSP) of 3 to 5.
c. Resurface all concrete to original plane.
d. Seal joints.
e. Apply one (1) coat of Primer.
f. Apply one (1) coat of First Coat.
g. Apply two (2) coats of Second Coat.
4. APPLICATION: All trough surface preparation and coating application shall be in
accordance with Manufacturer's requirements and recommendations. Joints between precast
trough units on PC-1 and PC-2 shall be caulked with Thiokol 2235M Polysulfide or approved
equal.
5. SUBMITTALS: Contractor shall submit product documentation to the County Engineer for
materials to be used for the work. Contractor shall submit shop drawings for any repairs or
replacement of existing materials needed to complete the work.
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AERIAL MAP

BID FORM
This Bid shall consist of equipment, labor, materials, and traffic control for WPCP Primary
Clarifiers Trough Recoating Project. Use this form for submitting Bids. No alterations or
changes in Bid format will be allowed. All items should be priced for the units and quantities
specified. The County of Moore shall reserve the right to reject any or all Bids. Opening will
not be public.
Item Description Price
1 PC-1 (1975/1977)
2 PC-2 (1975/1977)
3 PC-3 (2011/2013)
TOTAL
NC LICENSE #_____________
__________________________________________________
Responsive Bid must include the following documents:
1. Signed Bid Form
2. Notarized Non-Collusion Affidavit
3. E-Verify Affidavit
4. Current W-9 Form
On behalf of ________________________________ (Bidder), I am submitting a bid for the
WPCP Primary Clarifiers Trough Recoating Project. This Bid covers equipment, labor,
materials, traffic control and all other incidentals to complete the project. I certify that the
contents of this Bid are known to no one outside the undersigned, and to the best of my
knowledge all requirements have been complied with.
By: _______________________________________________ (Printed)
By: _______________________________________________ (Signature)
Date: ___________________________
Authorized Signatory E-mail: _____________________________________________________
Receipt of the following addendum is acknowledged:
Addendum No._____ Received: (circle) YES / NO Date: ________________________
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