RFQ for On-Call Surveying, Engineering, & Project Mngt. Services for Various Local Projects
| Location: | California |
|---|---|
| Posted: | Nov 26, 2025 |
| Due: | Dec 18, 2025 |
| Agency: | Merced County |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFQ for On-Call Surveying, Engineering, & Project Mngt. Services for Various Local Projects
|
| Category: | Public Works |
| Status: | Open |
|
Attachment Preview
REQUEST FOR QUALIFICATIONS
FOR
ON-CALL SURVEYING, ENGINEERING, AND PROJECT
MANAGEMENT SERVICES
FOR VARIOUS LOCALLY FUNDED COUNTY PROJECTS
DATE RELEASED: NOVEMBER 26, 2025
MERCED COUNTY
DEPARTMENT OF PUBLIC WORKS
345 W 7th STREET
MERCED, CA 95341
STATEMENT OF QUALIFICATIONS
ARE DUE PRIOR TO 4:00 P.M. ON: DECEMBER 18, 2025
TABLE OF CONTENTS
REQUEST FOR QUALIFICATIONS
ON-CALL SURVEYING, ENGINEERING, AND PROJECT MANAGEMENT SERVICES
FOR VARIOUS LOCALLY FUNDED COUNTY PROJECTS
1. GENERAL INFORMATION ................................................................................................. 1
2. PROCUREMENT & SUBMISSION REQUIREMENTS...................................................... 1
3. QUESTIONS & CONTACT .................................................................................................. 2
4. COST PROPOSAL SUBMISSION AND CONTRACT COMPLIANCE
REQUIREMENTS................................................................................................................. 2
5. SCOPE OF SERVICES .......................................................................................................... 3
6. SUBMITTAL REQUIREMENTS.......................................................................................... 4
7. PROPOSAL EVALUATION ................................................................................................. 6
8. WORK ASSIGNMENTS AND PROJECT SUPPLEMENTS............................................... 7
ATTACHMENT A: SAMPLE CONTRACT AGREEMENT
ATTACHMENT B: REQUIRED LOCAL ASSISTANCE PROCEDURES MANUAL EXHIBITS
MERCED COUNTY
PAGE 1 OF 9
RFQ: ON-CALL SURVEYING,
ENGINEERING, AND PM SERVICES
REQUEST FOR QUALIFICATIONS
ON-CALL SURVERYING, ENGINEERING, PROJECT MANAGEMENT SERVICES FOR
VARIOUS LOCALLY FUNDED COUNTY PROJECTS
1. GENERAL INFORMATION
The County of Merced Department of Public Works (County) is seeking to retain up to four (4)
qualified surveying and engineering firms for various locally funded County projects. The response
to this RFQ shall be in the form of a Statement of Qualifications (SOQ). The scope of services
includes the following general categories: Surveying, Road and Bridge Design, Traffic Engineering
and Analysis, Project Management and Staff Augmentation. Qualifying firms are not required to
provide all potential services.
The four (4) on-call contracts awarded as a result of this RFQ shall have a not-to-exceed cumulative
maximum total amount of seven million five hundred thousand dollars ($7,500,000), up to two
million five hundred thousand dollars ($2,500,000) per on-call contract. The retainer agreement will
have a performance period of three (3) years with an option to extend an additional two (2) years,
subject to funding availability and County approval.
All qualified firms interested in providing these services are invited to submit their Statement of
Qualifications (SOQs). The consultant’s SOQs will be evaluated and ranked according to the criteria
provided in Section 5, “Proposal Evaluation,” of this RFQ.
The selected consultant(s) will work under the direction of the Public Works Director or designee to
handle service tasks, as they are required. The highest rated consultant(s) will be selected to be on
contract for on-call services. Consultants will enter into a master agreement which will specify the
billing rates, personnel to be assigned, and other terms. Merced County expects to execute multiple
on-call contracts with several consultants for design services for locally funded projects. Contract
supplements will be issued for specific projects detailing the tasks required, including schedule and
costs. The County does not guarantee a specific number or dollar amount of projects to be
contracted.
2. PROCUREMENT & SUBMISSION REQUIREMENTS
• Addenda: Any updates or modifications to this RFQ will be posted on the County’s bidding
website at https://www.co.merced.ca.us/Bids.aspx. It is the responsibility of the
consultants to check this site regularly for updates and addenda.
• Submittals: Submit three (3) hard copies and one (1) electronic PDF copy on a USB flash
drive. All SOQs shall be sealed and clearly marked: "On-Call Surveying, Engineering, and
Project Management Services for Various Locally Funded County Projects"
• Delivery Address:
Alvaro Buenrostro, Supervising Engineer
Merced County Public Works – Road Division
1|Page
MERCED COUNTY
PAGE 2 OF 9
RFQ: ON-CALL SURVEYING,
ENGINEERING, AND PM SERVICES
345 W 7th Street
Merced, CA 95341
• Deadline: All SOQs must be received before DECEMBER 18,2025, 4:00 P.M. Pacific
Standard Time. Late submissions will be rejected.
• Modification and Withdrawal: Submissions may be modified or withdrawn in writing prior
to the deadline. Modified submittals must be received before the deadline.
Unsigned submittals or submittals signed by an individual not authorized to bind the prospective
consultant will be considered nonresponsive and rejected.
This RFQ does not commit Merced County to award a contract, to pay any costs incurred in the
preparation of a proposal for this request, or to procure, or contract for services. Merced County
reserves the right to accept or reject any or all SOQs received as a result of this request, to negotiate
with any qualified consultant, or to modify or cancel in part or in its entirety the RFQ if it is in the best
interests of the County to do so.
The prospective consultants are advised that should this RFQ result in recommendation for award
of a contract, the contract will not be in force until it is approved and fully executed by the Merced
County Board of Supervisors.
The following information is being provided as a guideline rather than as a set of absolute deadlines.
The County reserves the right to alter the schedule as necessary.
RFQ Released Date
Submission of Questions & Request for Clarification Due
SOQ Submission Deadline
Short-list Notification
Recommended Consultant (s) Presented to Board of Supervisors for Approval
11/26/2025
12/11/2025
12/18/2025
01/05/2026
01/27/2026
3. QUESTIONS & CONTACT
Any questions related to this RFQ shall be submitted in writing to the attention of Alvaro Buenrostro
via email at Alvaro.Buenrostro@countyofmerced.com. Questions shall be submitted before 4:00
P.M. on DECEMBER 11, 2025.
4. COST PROPOSAL SUBMISSION AND CONTRACT COMPLIANCE REQUIREMENTS
In order to ensure that Merced County is able to acquire professional services based on the criteria
set forth in the Brooks Act and Government Code Section 4526, the proposal shall include a cost
proposal for each service of the proposal. The SOQ shall include, at a minimum: billing rates (in a
separate, sealed envelope), and a summary of experience and qualification and supporting staff
members. The cost proposal is confidential and will remain sealed until all proposals have been
reviewed, and the most qualified consultants have been selected. The proposals are opened just
prior to negotiations. All other cost proposals are returned unopened after contract execution.
Reference the sample cost estimate in the LAPM Sample Cost Proposal 1, 2 and 3.
2|Page
MERCED COUNTY
PAGE 3 OF 9
RFQ: ON-CALL SURVEYING,
ENGINEERING, AND PM SERVICES
Selected consultants shall comply with Chapter 10.3 of the Local Assistance Procedures Manual
regarding the A&E Consultant Contract Audit and Review process. A pre-award or post-award audit
may be performed on any contract issued as a result of this RFQ. Selected Consultants will be
required to submit certified payroll records, as needed. A&E Consultant Audit Request Letter and
Checklist must be completed and approved by Caltrans Audits and Investigations (A&I) prior to
contract execution.
The County shall not reimburse the consultant for costs to relocate its personnel to the service area
of this contract. Local Agency shall not reimburse the consultant for per diem costs, unless
preapproved by the Contract Manager. The County shall not reimburse the consultant for out-of-
state travel without prior written approval from the Contract Manager.
The County shall not incur costs beyond the funding commitments in the contract and each contract
supplement. If the consultant anticipates that funding for work will be insufficient to complete work,
the consultant shall promptly notify the Contract Manager.
The County reserves the right to terminate the agreement for convenience, with 30 days’ written
notice, per LAPM Section 10.3.6.
The consultant shall provide all necessary tools, instruments, equipment, materials, supplies, and
safety equipment required to perform the work identified in each supplement and the contract
accurately, efficiently, and safely. The consultant’s personnel shall be fully trained in the use of such
necessary tools, instruments, equipment, materials, supplies, and safety equipment. The
consultant shall not be reimbursed separately for tools of the trade.
The consultant shall submit detailed invoices to the County Project Manager on a monthly basis.
Billings shall include a spreadsheet style list showing project name, personnel, County Project
Manager, mileage reimbursement, work performed, and date performed.
5. SCOPE OF SERVICES
Merced County expects to design and construct several locally funded projects in the coming
contract period. The selected consultants shall perform consultation, research, professional and
technical services under the direction of Merced County staff.
The County maintains separate retainer agreements with an environmental firm and right‐of‐way
acquisition firm. The selected consultants shall be required to coordinate their work efforts with
these firms.
In general, the County is looking for services to include but not limited to:
• Roadway and Bridge Design
• Land Surveying/Topographic Analysis/Mapping Services
• Stormwater Design & Consulting
• Transportation Engineering Design
• Traffic Engineering and Analysis
3|Page
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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