Painting of the San Miguel County Jail

Request for Proposals (RFP) for San Miguel County
Painting of the Illium County Jail
684 County Rd 63L, Telluride, CO 81435
Request for proposal issued: 8/27/26
Responses due: 9/18/26
333 W. Colorado Avenue
P.O. Box 1170
Telluride, CO 81435
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1. Request for Proposal
Through this Request for Proposal (RFP) opportunity, San Miguel County wishes to select an
experienced, and insured painting contractor to improve the interior appearance of the San
Miguel County Jail located outside Telluride, CO. For more information on our organization,
please visit our website at www.sanmiguelcountyco.gov.
2. Background
San Miguel County's Sheriff's Office is in need of repainting. The facility, located at 684 County
Rd 63L, Telluride, CO 81435, is generally multiple room floor plan. These offices walls are in
generally good shape, and do not need many repairs, but are in need a fresh coat of paint. The
walls are mostly painted cinderblock. This facility is comprised of Sheriffs offices and the
County Jail. Because of the nature of these secure areas all contractors will be subject to
background and fingerprint checks. The space to be painted is approximately 6,000sqft.
3. Scope of Work and Deliverables
1. Contractor shall provide all materials, labor, tools and related services for the project.
2. Contractor will paint all rooms highlighted in the floor plans attachment below.
3. Contractor will assist designated SMC staff with the selection of paint products.
4. a. Desired Product Specifications:
a. Acrylic Masonry Paint or Epoxy Paint on all walls to match existing color.
i. Holding areas, common areas, rec areas, control center, hallways, library,
bathrooms
b. DTM Acrylic or Epoxy paint for metal surfaces to be painted grey
i. All Doors and windows trim, table base, and railings
ii. All other trim currently painted in green
c. Primer for all surfaces as needed to promote adhesion or according to
manufacturer specification
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5. The facility is continuously occupied, so there is a need to minimize the amount of time
employees and inmates are displaced. A schedule for each room will need to be
developed in coordination with the Sheriff's Office and adhered to.
6. Use safety signs and postings where needed when working
7. Contractor shall prepare existing walls to receive new paint, including removing all
debris and filling/leveling any cracks or holes to ensure proper application on a clean
surface, and in compliance with manufacturer's recommendations and warranty terms.
8. Contractor shall comply with the manufacturer's instructions and recommendations for
all painting products.
9. Contractor shall apply as many primer layers as needed for proper paint coverage.
10. The Contractor will move any furniture, wall hangings or objects that are not
permanently mounted against painted surfaces.
11. Contractor shall take care to protect all office furniture, floors, lighting and surfaces that
are not to be painted. Contractor shall repair or be responsible for the cost to repair
damage incurred in the process of performing the required services.
12. Use of an industrial air cleaner with chemical filter to reduce odor and chemical build up
13. Contractor shall remove and haul away any debris, or painting supplies and return the
area to original condition level of cleanliness upon completion of the job. Contractor will
have to supply their own means of hauling the debris. Use of the County's dumpster will
not be permitted.
14. Contractor shall be responsible for the security of his or her equipment and materials.
4. Milestone Proposed Dates
* RFP Issued 8/27/26
* Mandatory Site Visit Meeting Upon Request
* Questions Deadline 9/9/26
* Proposal Due 9/17/26 5:00pm Mountain Time
* Notification of Selection (Tentative) 9/22/26 Mountain Time
* Contract (Tentative) 9/25/26
* Project Kickoff (TBD)
* Project completion 11/15/26
All dates are subject to change at the discretion of the County.
5. Inquiries
Inquiries or questions on the contents and requirements of the RFP will be accepted in written
electronic form only. Inquiries can be emailed to the attention of: Greg Pollio to
gregp@sanmiguelcountyco.gov using the subject line 'RFP Response for Illium Jail Painting".
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The deadline for inquiries is 9/18/26 5:00pm Mountain Standard Time, after which no further
inquiries will be addressed.
Substantive requests for information received may be responded to in writing by the County in
the form of an addendum to this RFP and sent to all recipients of the RFP.
6. Proposal Requirements
Insert proposal requirements. Sample follows.
"Proposals must include clear descriptions of the contractor's capabilities to perform the
requirements of the RFP, including the following:
1. Transmittal Letter. This short letter should outline the Contractor's ability to provide the
scope of services requested. Please describe the company, including: name, address,
number of years in business, and primary contact. This letter must be signed by an officer
who is authorized to bind the Consultant and state that the proposal is binding for 90 days
from the submission deadline for proposals.
2. Staff Experience. Include a brief description of each key staff member assigned to a
typical project. Identify any sub-consultants proposed to serve on the project as well.
3. Sample Projects. Include up to three (3) sample projects, including tasks and
deliverables provided to the owner that are similar to what the County seeks. Include a
brief description of the project, owner contact information, and project cost.
4. Exceptions. Please include a statement regarding exceptions. If no exceptions are
included, the County expects the Consultant will be able to sign the County's contract
and provide the required insurance and indemnification.
5. Fee Estimate. Please submit a fee estimate for the total project cost for requested Scope
of Word and Deliverables, including each of the tasks outlined in the scope of work and
the total number of hours expected. Also, provide a menu of pricing for scenarios and
strategies.
6. Signatory Requirements. The Transmittal Letter must be signed by the contractor's
representative who is empowered with signatory authority for the company. The form
may be accompanied by a Corporate Resolution."
8. Proposal Submission
The proposals must be submitted by 9/18/26 5:00pm Mountain Time. Late proposals will not be
accepted. It is the Consultant's responsibility to see that the Proposal is received at the proper
time. The County is not responsible for delayed deliveries due to connectivity problems. The
time the proposal is logged as received in the County's email system shall determine the official
time received. Please submit an electronic copy of the proposal to the attention of: Greg Pollio,
gregp@sanmiguelcountyco.gov with subject heading "RFP Response for Assessors Painting."
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9. Agreement for Services
The contractor shall review and execute the Independent Contractor Agreement contract prior to
beginning work. Upon award, this contract will define the project, the term and services to be
performed. This is a legal-binding document between the contractor and San Miguel County. A
draft Independent Contractor Agreement is attached for your review.
10. Selection Procedure and Evaluation Criteria
Sample selection process below:
"The County will have a Selection Committee for the evaluation and ranking of proposals. The
County may conduct interviews if determined necessary after review of the proposals. The top
three (3) ranked companies based upon the proposals (and interviews if held) will be given the
opportunity to execute a professional services agreement with the County. If an agreement
regarding scope and fee is not reached within a reasonable period, the County may pursue
negotiations with the next-ranked firm or reissue the RFP altogether. The Proposals will be
evaluated and rated based on the factors listed below."
11. Evaluation Criteria and Max Points
1. Company qualifications and capacity 20 points
2. Qualification and experience of key personnel 20 points
3. Availability of the contractor to complete the project on time or before the deadline 20
points
4. Cost, approach and scheduling of the tasks required 30 points"
12. Bidding Documents
RFP packages may be obtained by accessing the details on the San Miguel County website
https://www.sanmiguelcountyco.gov/Bids.aspx or contacting Greg Pollio at the Fleet &
Facilities Department.
13. San Miguel County Contact Information
Please contact for any questions:
Greg Pollio, Fleet & Facilities Manager
San Miguel County
333 West Colorado Avenue, 3rd Floor
Telluride, CO 81435
Office phone: 970-369-5424
gregp@sanmiguelcountyco.gov
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14. Attachments
Floor Plans
Sample ICA
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Agreement for Services (SAMPLE)
Independent Contractor
Project: _______
Contractor Name: _______
Location: _______
San Miguel County (the "County") wishes to engage the services of an independent contractor.
The undersigned contractor ("Contractor") has agreed to provide such services, as an
independent contractor, in return for the compensation stated herein. Contractor has read and
agrees to the terms and conditions stated herein.
Be it Agreed as Follows:
1. Contract Documents:
The "Contract Documents" shall consist of the following: (add or subtract documents as needed)
a) this Agreement;
b) the Bid/RFP Package as Exhibit A;
c) Contractor's Proposal as Exhibit B;
d) Certificate of Insurance and Endorsement as Exhibit C; and
e) Contractor's W-9 as Exhibit D; and
f) Copy of Professional License/Certification as Exhibit E (if applicable).
2. Description of Services:
Contractor warrants that it is fully qualified to perform the below
described Services and shall perform the Services following generally recognized professional
practices and standards of Contractor's profession, to the reasonable satisfaction of the County, and
in strict accordance with the provisions of the Contract Documents. Contractor shall furnish all of
the materials and perform all of the work described in Exhibit "A", and the Proposal by
Contractor, a copy of which is attached hereto as Exhibit "B" and incorporated herein by
reference.
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The Contractor will fully comply with applicable regulations of the Colorado Department of
Public Health and Environment, the Occupational Safety and Health Administration (OSHA),
and shall do everything required by this Agreement according to the plans, drawings and
specifications provided in Exhibit "A" and Exhibit "B". Change orders must be approved by San
Miguel County before commencement of work.
3. Compensation:
San Miguel County agrees to pay _______.
Invoices must be submitted to and approved by the County Representative designated in the
"Authorized Representative" paragraph herein and delivered to the San Miguel County Finance
Office. Approved invoices that are received by the Finance Office before the 1st day of the month
will be paid on the tenth day of the month; invoices received in the Finance Office on the 2nd
through the 10th day of the month will be paid on the 20th day of the month; invoices received on the
11th through the 20th day of the month will be paid on the last working day of the month. Payment
of invoices does not constitute final acceptance of work, nor shall it be construed as a waiver by the
County of any of its rights as may be provided by law.
Contractor represents and warrants that the prices, charges, or fees outlined in this Agreement (on
the whole) are at least as favorable as the prices, charges, or fees Contractor charges (on the whole)
to other of its customers/clients for the same or substantially similar services provided under the
same or similar circumstances, terms, and conditions. If Contractor agrees or contracts with other
customers/clients similarly situated during the term of this Agreement, and offers or agrees to a
financial term more favorable than those set forth herein (on the whole), Contractor agrees that it
will reduce the prices, charges, or fees charged to the County concerning the products/services
hereunder to the most favorable rates received by those other customers/clients.
4. Term of Agreement:
This Agreement is effective as of __________, 20___. The term of this Agreement expires
_______. (modify as needed).
5. Authorized Representatives:
The County designates _______ as the County Representative under this Agreement. Contractor
designates _______ as the Contractor Representative. Said Representatives shall have the authority
to bind the parties concerning the Services. The County Representative or the County
Representative's agent shall have access to the worksite and/or review Contractor's work at all times
and as necessary to assure the Contactor's satisfactory performance under this Agreement. The
Contractor Representative shall also be responsible for advising the County Representative of the
status of the Services and agrees to take direction only from the County Representative and to
comply promptly and fully with the reasonable requests and directives issued by the County
Representative from time to time. The County may change its representative at any time by giving
Notice to Contractor as set forth herein. Contractor shall not replace the Contractor Representative
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