Thermal Imaging Cameras

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CITY ON H AK S
CITY OF LACONIA
REQUEST FOR BIDS
BID No. 26-10-lSB
Thermal Imaging Cameras
All Bids must be received by November 6, 2026, by 2:30pm

CITY OF LACONIA
REQUEST FOR BIDS
Bid No. 26-10-lSB
Thermal Imaging Cameras - Laconia Fire Department
The City of Laconia Fire Department is requesting sealed bids for the purchase of thermal imaging cameras. The
specified equipment shall meet or exceed the general specifications outlined herein.
The City of Laconia reserves the right to accept or reject any and/or all proposals or any part thereof, to waive
any formality in the process, and to accept the proposal(s) considered to be in the best interest of the City.
Failure to submit all information called for may be sufficient grounds for disqualification. The City of Laconia
reserves the right to cancel this request at any time for any reason.
Information for Proposers
Interested firms are invited to submit two (2) copies of their bid package. Bids must be delivered to the City of
Laconia Purchasing Office, 45 Beacon Street East, Laconia, NH 03246, no later than 2:30 PM on November 6, 2026.
Postmarks, shipping receipts, electronic timestamps, or other evidence of mailing or transmission will not be accepted
in lieu of actual delivery. Emailed submissions will not be accepted. All submissions must be clearly labeled: I: RFB
No. 26-10-18B -Thermal Imaging Cameras - Laconia Fire Department.
Required Specifications
Feature Requirement
Standard Compliance Meets NFPA 1801:2025 Standard on Thermal lmagers
Sensor Resolution Minimum 320 x 240 pixels
Refresh Rate Minimum 25 Hertz
Field of View Minimum 57 degrees x 42 degrees viewing area
Durability Minimum IP67 waterproof rating and minimum 2-
meter concrete drop test
Battery Performance Minimum 6 hours continuous runtime
Usability Ability to operate all critical functions with
firefighting gloves
Thermal Imaging Camera Must be hand held with physical dimensions listed
Power Management Minimum two (2) rechargeable batteries per camera
Charging Minimum one desktop battery charger per camera
Vendor Documentation Requirements
* Manufacturer name and model number
* Product specification sheets
* NFPA compliance documentation
* Warranty information
* Delivery time line

SUBMISSION REQUIREMENTS
The bid package shall include:
* Two (2) copies of the complete bid package.
* Firm, not-to-exceed pricing.
* Manufacturer name and model number.
* Documentation demonstrating compliance with all specifications.
* Manufacturer brochure and specification sheets.
* Warranty information.
* Estimated delivery timeline after receipt of purchase order.
* Completed and signed:
o General Terms and Conditions Sheet
o Specifications exception form, Non collusion, Taxpayer Identification
o Bid Sheet
Any deviations from the specifications shall be clearly identified and explained.
SELECTION CRITERIA
The City will evaluate proposals based on the following criteria:
Criteria Weight
Cost 50%
Compliance with Specifications 25%
Warranty 15%
Delivery Time 10%
The City reserves the right to award the responsive and responsible bidder whose proposal represents the best
overall value.
Questions
Kelly Bullerwell
Purchasing Specialist
45 Beacon Street East
Laconia, NH 03246
603-524-3877 150
X
kbullerwell@laconianh.gov

BID SHEET
CITY OF LACONIA
RFB No. 26-10-18B
Bidder Information
Company Name: _
Address: _
City, State, ZIP: _
Contact Person / Title: _
Telephone: _
Email: _
Equipment and Pricing
Manufacturer: _
Model Number: _
Quantity: _
Unit Price:$ _
Freight/ Delivery: $ _
Other Charges: $ _
Total Firm, Not-to-Exceed Bid
$ _

Specification Compliance
Requirement Bidder Response
NFPA 1801:2025 Compliant
Sensor Resolution
Refresh Rate
Field of View
IP Rating
Drop Test Rating
Continuous Battery Runtime
Operable with Fire Gloves
Number of Batteries Included
Desktop Charger Included
Physical Dimensions
Weight
Meets or Exceeds All Specifications: D Yes D No
Deviations/ Exceptions: D None D Attached Explanation
Delivery and Warranty
Estimated Delivery After Receipt of Order:
Warranty Term and Coverage:
Bid Valid Through:
Bidder Certification and Signature
The undersigned certifies that the information provided in this bid is true and complete; that the bidder has
reviewed the solicitation and any issued addenda; and that the prices offered are firm and include all costs
necessary to provide the specified equipment to the City of Laconia.
Authorized Signature: _
Printed Name and Title: _
Date: _
Addenda Acknowledged: _

City of Laconia Date: I 0-16-2026
Purchasing Office Bid#:26-10-188
45 Beacon Street East Bid Due Date: 11/6/2026
Laconia, NH 03246 Bid Due By (Opening):2:30 PM
Please direct any questions regarding this Bid Conditions to: Kelly Bullerwell at 603-524-3877 or by email to kbulkrn.:1111.laconianh.go\'
Thermal Imaging Cameras
BID INVITATION FOR:
Unless specifically amended or deleted by the Purchasing Office, the following General Terms and Conditions apply to this Bid and any resulting
Purchase Order or Contract.
GENERAL TERMS AND CONITIONS:
BIDS. Bids must be received at the Purchasing Office before the date PERSONAL LIABILITY. The responding vendor agrees that in the
and time specified for the opening. Bids must be submitted on this preparation of this bid or the execution of any resulting contract or
bid form or exact copies and must be typed or clearly printed in ink. order, representatives of the City of Laconia shall incur no liability of
Corrections must be initialed. Bids are to be made less Federal Excise any kind.
Tax and no charge for handling unless required by law. Bids will be
made available to the public after the time of award. Bid results will PROOF OF COMPLIANCE. The responding vendor may be
be given by mail only if requested in writing and accompanied by a required to supply proof of compliance with bid/proposal
self-addressed, stamped business size envelope. specifications. When requested, the responding vendor must
immediately supply the Purchasing Office with certified test results
SPECIFICATIONS. Vendors must submit on items as specified. or certificates of compliance. Where none are available, the City of
Any changes in specifications must be noted on the "Specifications Laconia may require independent laboratory testing. All costs for
Exception Form". Vendors shall be notified in writing if any changes such testing, certified test results or certificates of compliance shall
to the specifications are made. be the responsibility of the responding vendor.
A WARD. The award will be made to the responsible vendor FORM OF CONTRACT. The terms and conditions set forth in any
submitting a conforming Bid meeting specifications at the lowest cost additional Terms and Conditions by the Purchasing Office are part of
unless other criteria are noted in the Request for Bid. Unless the bid and will apply to any contract awarded to the responding
otherwise noted, the award may be made by individual items. If there vendor unless specific exceptions are taken and accepted and will
is a discrepancy between the unit price and the extension, the unit prevail over any contrary provisions in Terms and Conditions
price will prevail. When identical low bids are received the award submitted by the responding vendor.
will be made to the local vendor. If identical low bids are received by
local vendors, or non-local vendors, the award will be determined by OFFER. The undersigned hereby offers to sell to the City of Laconia
the toss of a coin. Discounts will not be considered in making award the commodities or services indicated in the following page(s) of this
but may be offered on the invoice for earlier payment and will be Bid at the price(s) quoted in complete accordance with all conditions
applicable on the date of completion of delivery or receipt of invoice, of this Bid.
whichever is later.
Company Name:
ASSIGNMENT PROVISION. The responding vendor hereby
agrees to assign all causes of action that it may acquire under the Address:
antitrust laws of New Hampshire and the United States as the result
of conspiracies, combinations, or contracts in restraint of trade which
materially affect the price of goods or services obtained by the city
under this contract if so requested by the City of Laconia. Phone#: E-mail#:
CITY'S OPTIONS. The City of Laconia reserves the right to reject Authorized Signature:
or accept all or any part of any bid, to determine what constitutes a
conforming bid, to award the bid solely as it deems to be in the best Printed Name:
interest of the City, and to waive irregularities that it considers not
material to the bid. This document must be signed by a person who is authorized to
legally obligate the responding vendor. A signature on this document
PUBLIC INFORMATION. The responding vendor hereby indicates that all City of Laconia terms and conditions are accepted
acknowledges that all information relating to this bid and any by the responding vendor and that any and all other terms and
resulting order (including but not limited to fees, contracts, conditions submitted by the responding vendor are null and void,
agreements, and prices) are subject to the laws of the State of New even if such terms and conditions have terminology to the contrary.
Hampshire regarding public information. The responding vendor shall also be subject to City of Laconia
contract and purchase order terms and conditions.

CITY OF LACONIA, NEW HAMPSHIRE
SPECIFICATIONS EXCEPTIONS FORM
In the interest of fairness and sound business practice, it is mandatory that you state any
exceptions taken by you to our specifications.
It should not be the responsibility of the City of Laconia to interpret information concerning the
materials which you intend to furnish.
If your bid/quotation does not meet all our specifications, you must state so in the space provided
below:
Bids on equipment, vehicles, supplies, service, and materials not meeting specifications may be
considered by the City, however all deviations must be listed above.
If your bid does not meet our specifications, and your exceptions are not listed above, the City of
Laconia may claim forfeiture of your bid bond if submitted.
I DO meet specifications.
Signed: _ Date
------
I DO NOT meet the specifications listed in this bid. EXCEPTIONS ARE NOTED ABOVE.
Signed: Date
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YOUR BID MAY BE REJECTED IF YOU DO NOT SIGN AND SUBMIT THIS PAGE.

CITY OF LACONIA, NEW HAMPSHIRE
CERTIFICATION OF NON-COLLUSION
The contractor/vendor hereby agrees that it will assign all causes of action that it may acquire
under the antitrust laws of New Hampshire and the United States as the result of conspiracies,
combinations, or contracts in restraint of trade which affect the price of goods or services
obtained by the state under this contract if so, requested by the State of New Hampshire.
The undersigned bidder, having fully informed himself regarding the accuracy of the statements
made herein, further certifies that:
1. The bid has been arrived at by the bidder independently and has been submitted without
collusion with and without any agreement, understanding or planned common course of
action with any other vendor or materials, supplies, equipment, or services described in
the invitation to bid, designed to limit independent bidding or competition, and
2. The contents of the bid have not been communicated by the bidder or its employees or
agents to any person not an employee or agent of the bid or its surety on any bond
furnished with the bid and will not be communicated to any person prior to the official
opening of the bid.
The undersigned bidder further certifies that this statement is executed for the purpose of
inducing the City of Laconia to consider the bid and make an award in accordance therewith.
Legal Name of Bidder _
Business Address
-----------------------------
Bidder's E.l. Number*
---------------------------
Signature of Person Authorized to Sign** _
Date and Title
--------- ---------------------
* Enter the Federal Social Security Identification Number of the Bidder (the number used
on Employer's Quarterly Federal Tax Return; U.S. Treasury Department form 941).
** Statement shall be signed by the bidder if he is an individual, by a partner if the bidder is
a partnership, or by an officer or employee of the corporation having the power to sign on
its behalf if the bidder is a corporation.

CITY OF LACONIA, NEW HAMPSHIRE
BUSINESS AND TAXPAYER IDENTIFICATION INFORMATION
(TIN)
1. THIS BUSINESS IS A: (Please check one)
[ ] Individual [ ] Sole Proprietorship
[ ] Partnership [ ] Corporation
[ ] Non-Profit Entity
[ ] Other (please describe): _
2. LICENSED OR OTHERWISE AUTHORIZED TO DO BUSINESS BY THE STATE
OF:
----------------------
3. TAXPAYER IDENTIFICATION NO. (TIN):
---
OR
SOCIAL SECURITY NUMBER
----
LEGALLY ISSUED IN THE NAME OF:
-----------------
DOING BUSINESS AS (DBA):
ADDRESS:
CITY/TOWN, STATE, ZIP:
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NOTES:
YOUR BID MAY BE REJECTED IF YOU DO NOT COMPLETE AND SUBMIT THIS PAGE
WITH YOUR BID.
CHECKS IN PAYMENT OF OBLIGATIONS BY THE CITY WILL BE MADE PAYABLE TO
YOUR LEGALLY ISSUED NAME UNLESS YOU STATE A D/B/A (DOING BUSINESS AS).
FEDERAL TAX REPORTING, IF REQUIRED, WILL ALSO BE IN YOUR LEGAL NAME.
FAILURE TO PROVIDE A T.I.N. WILL SUBJECT YOU TO 20% FEDERAL BACK-UP
WITHHOLDING.