27-10 RFP Fire & Burglary Monitoring, Inspections, Repairs & Parts

Fort Pierce Utilities Authority (FPUA)
REQUEST FOR PROPOSALS
and
PROPOSER ACKNOWLEDGMENT
Contact: Nancy Palka
RETURN TO: Purchasing Program Manager
Purchasing Manager@FPUA.com
Fort Pierce Utilities Authority
(772-)466-1600x3272
DELIVER or MAIL TO: 206 South 6th Street
Fort Pierce, FL 34950 RFP No: RFP 27-10
Mandatory Pre-Proposal Conference and Site-visit RFP Title:
Date:
Tuesday, September 15, 2026 @ 9:30 AM EST Fire & Burglary Monitoring, Inspections, Repairs &
Parts
Mandatory Pre-Proposal Conference and Site-visit RFP Opening Event:
Location: Monday, October 12, 2026 @ 11:30AM EST
Fort Pierce Utilities Authority Proposal Openings shall ONLY be conducted via a Zoom
Administration Conference Room Meeting, see instructions, go to SECTION IV - Special
206 South 6th Street Terms and Conditions and Additional Instructions to
Proposers - Item No. 13.
Fort Pierce, Florida 34950
If you need any reasonable accommodation for any type of disability
Sealed Proposal Due Date & Time Deadline:
in order to participate in this procurement, please contact this
Monday, October 12, 2026 @ 11:00 AM EST department as soon as possible.
I hereby certify that this proposal is made without prior
Proposer Name:_________________________ understanding, agreement, or connection with any
corporation, firm, or person submitting a proposal for the
______________________________________
same materials, supplies or equipment, and is in all respects
fair and without collusion or fraud. I agree to abide by all
Mailing Address:________________________
conditions of this RFP and certify that I am authorized to sign
this proposal for the Proposer.
______________________________________
______________________________________ X _________________________________________________
Authorized Signature (Manual)
Phone Number: Typed or Printed Name:
Fax Number: Title:
E-Mail Address: If returning as a "No Proposal," please state reason:
RFP No. RFP 27-10

Cut along the outer border and affix this label to your sealed proposal envelope/box to
identify it as a "Sealed Proposal". Be sure to include the name of the company submitting
the proposal where requested.
SEALED PROPOSAL - DO NOT OPEN
SEALED PROPOSAL NO: RFP 27-10
FIRE & BURLARY MONITORING, INSPECTIONS,
PROPOSAL TITLE: REPAIRS & PARTS
DUE DATE/TIME: MONDAY, OCTOBER 12, 2026 @ 11:00 AM EST
SUBMITTED BY:
(Name of Company)
_______________________________________________________________________
DELIVER TO:
FORT PIERCE UTILITIES AUTHORITY
ATTN: PURCHASING PROGRAM MANAGER
206 South 6th Street
Fort Pierce, FL 34950

Table of Contents
SECTION I - SPECIFICATIONS AND SCOPE OF WORK ............................................................................ 3
1. PURPOSE OF PROPOSAL ................................................................................................................................... 3
2. FPUA SUTIES ..................................................................................................................................................... 3
3. CONTRACTOR'S DUTIES, if applicable .............................................................................................................. 3
4. SCOPE OF SERVICE ........................................................................................................................................... 3
5. SERVICE HOURS ................................................................................................................................................ 5
6. INVOICING ........................................................................................................................................................ 6
7. REQUIRED SUBMISSION FORMS AND OTHER REQUIRED DOCUMENTS .......................................................... 6
SECTION II - SPECIAL TERMS AND CONDITIONS AND ADDITIONAL INSTRUCTIONS TO PROPOSERS ...... 9
1. ISSUANCE OF RFP ............................................................................................................................................. 9
2. DEFINITIONS ..................................................................................................................................................... 9
3. PAYMENT AND PERFORMANCE BOND ............................................................................................................ 9
4. MANDATORY PRE-PROPOSAL CONFERENCE ................................................................................................... 9
5. CONTACT PROHIBITION ................................................................................................................................. 10
6. QUESTIONS AND ADDENDA ........................................................................................................................... 10
7. EXECUTION OF PROPOSAL ............................................................................................................................. 10
8. DOCUMENT SUBMISSION .............................................................................................................................. 11
9. PROPOSAL SUBMITTAL FORMAT ................................................................................................................... 11
10. MODIFICATION AND WITHDRAWAL OF PROPOSALS ..................................................................................... 12
11. PERFORMANCE .............................................................................................................................................. 12
12. SEALED PROPOSALS DUE DATE DEADLINE ..................................................................................................... 12
13. PROPOSAL OPENING EVENT .......................................................................................................................... 12
14. ADMINISTRATIVE REVIEW BASED ON PASS/FAIL CRITERIA ........................................................................... 13
15. LOCAL VENDOR PREFERENCE ......................................................................................................................... 13
16. EVALUATION CRITERIA ................................................................................................................................... 13
17. SELECTION ...................................................................................................................................................... 14
18. CONTRACT ...................................................................................................................................................... 14
19. CONTRACT TERM AND EXTENSION OPTIONS ................................................................................................ 14
20. CHANGE ORDERS AND AMENDMENTS .......................................................................................................... 14
21. PRICING .......................................................................................................................................................... 15
22. NOTICE OF INTENT TO AWARD ...................................................................................................................... 15
23. INQUIRIES/QUESTIONS .................................................................................................................................. 15
SECTION III - REQUIRED LIMITS OF INSURANCE ................................................................................ 16
SECTION IV - GENERAL CONDITIONS AND INSTRUCTIONS TO PROPOSERS ........................................ 18
1. GENERAL INFORMATION ............................................................................................................................... 18
2. ADDENDUM ................................................................................................................................................... 18
3. DELAYS ........................................................................................................................................................... 18
4. REGISTRATION WITH THE FLORIDA DEPARTMENT OF STATE ........................................................................ 18
5. NO PROPOSAL ................................................................................................................................................ 18
6. PROPOSAL OPENING ...................................................................................................................................... 18
7. TAXES ............................................................................................................................................................. 19
8. DISCOUNTS .................................................................................................................................................... 19
9. QUANTITIES .................................................................................................................................................... 19
10. MISTAKES ....................................................................................................................................................... 19
11. AWARD ........................................................................................................................................................... 19
12. DELIVERY ........................................................................................................................................................ 19
13. CONTRACTUAL AGREEMENT AND/OR PURCHASE ORDER ............................................................................ 19
14. NO ADDITIONAL TERMS AND CONDITIONS ................................................................................................... 20
15. INTERPRETATION OF REQUEST FOR PROPOSALS .......................................................................................... 20
RFP No. 27-10 1

16. INVOICING AND PAYMENT............................................................................................................................. 20
17. ASSIGNMENT ................................................................................................................................................. 20
18. INSURANCE .................................................................................................................................................... 20
19. CONFLICT OF INTEREST .................................................................................................................................. 21
20. LEGAL REQUIREMENTS .................................................................................................................................. 21
21. PROPOSER'S REPRESENTATION ..................................................................................................................... 21
22. PROPOSER'S SITE INSPECTION ....................................................................................................................... 21
23. BUSINESS TAX RECEIPT/OCCUPATIONAL LICENSE ......................................................................................... 21
24. W-9 TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION FORM ........................................................ 21
25. DRUG-FREE WORKPLACE (DFW) .................................................................................................................... 21
26. MINORITY/WOMEN OWNED BUSINESS ENTERPRISE (MWBE) ...................................................................... 21
27. EEO STATEMENT ............................................................................................................................................ 21
28. COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH .......................................................................... 21
29. GOVERNMENTAL RESTRICTION ..................................................................................................................... 22
30. PATENTS AND ROYALTIES .............................................................................................................................. 22
31. ADVERTISING ................................................................................................................................................. 22
32. DISQUALIFICATION OF PROPOSER ................................................................................................................. 22
33. NO ADJUSTMENTS/CHANGES/DEVIATIONS ................................................................................................... 22
34. DISPUTES ........................................................................................................................................................ 22
35. PUBLIC RECORDS ............................................................................................................................................ 22
36. TRADE SECRET AND CONFIDENTIAL MATERIAL ............................................................................................. 23
37. PROPOSAL PREPARATION COSTS ................................................................................................................... 23
38. COOPERATIVE PURCHASING .......................................................................................................................... 23
39. PUBLIC ENTITY CRIMES .................................................................................................................................. 23
40. DISCRIMINATORY VENDORS & SCRUTINIZED COMPANIES LISTS .................................................................. 24
41. RESPONSIBLE VENDOR DETERMINATION ...................................................................................................... 24
42. NON-COLLUSION CERTIFICATION .................................................................................................................. 24
43. ANTI HUMAN TRAFFICKING AFFIDAVIT ......................................................................................................... 24
44. E-VERIFY REQUIRED ....................................................................................................................................... 25
SECTION V - FORMS ........................................................................................................................ 26
PROPOSAL RESPONSE FORM ............................................................................................................................. 27
IRS FORM W-9 - TAXPAYER ID NUMBER AND CERTIFICATION ......................................................................... 29
PROPOSAL SUBMITTAL CHECKLIST .................................................................................................................... 30
AFFIDAVIT .......................................................................................................................................................... 31
DRUG-FREE WORKPLACE FORM ........................................................................................................................ 32
CERTIFICATION STATEMENT - LOCAL VENDOR PREFERENCE ........................................................................... 33
RFP No. 27-10 2

SECTION I - SPECIFICATIONS AND SCOPE OF WORK
1. PURPOSE OF PROPOSAL
Fort Pierce Utilities Authority (FPUA) is accepting proposals from qualified licensed commercial
contractors for the security and fire contracts for monitoring, inspection(s), repairs and parts for various
facility locations in Fort Pierce, Florida.
2. FPUA SUTIES
* Contact awarded contractor to schedule a kick-off meeting.
* FPUA Facilities designate shall accompany contractor staff at all times when of FPUA property(s).
3. CONTRACTOR'S DUTIES, if applicable
The Contractor shall be responsible for the following, including, but not limited to:
* Provide all labor, supervision, material, equipment, and tools to perform and complete the work.
* Ensure all equipment and materials are provided, stored safely and securely while on FPUA
property.
* Ensure personnel are qualified to perform the work while on FPUA property.
* Present a professional appearance, properly uniformed, courteous, conduct themselves in a
respectable manner and work in an orderly and professional manner in the performance of the
duties and while on FPUA properties.
* Payment and notification of all damage(s) caused by an error, mistakes, products, supplies, or
equipment used to perform duties.
* Obtain all permits required by Federal, State, County and municipal laws, regulations, codes, and
ordinances for the performance of the work required in these specifications, including re-
inspection fees, if applicable.
o All such fees charged, to be listed on invoice as a "PASS THRU".
* Maintain site security to FPUA standards during the course of project.
* Perform all work onsite in compliance with all OSHA safety standards, including Personal
Protection Equipment (P.P.E.), if applicable.
* Maintain a clean and orderly project work area so as not to conflict with FPUA operations.
o Clean up all work areas after completion of work daily.
o Contractor shall supply a dumpster for the project, as needed.
o Discard all construction debris legally offsite.
* Provide any additional information that the proposer considers pertinent for consideration
should be included in a separate section of the proposal.
4. SCOPE OF SERVICE
FPUA is seeking services for monitoring, inspections, repairs and parts at the flowing locations (as of this
RFP currently nine (9) locations) FPUA reserves the right to add or remove facility sites during the term
of the Contract/Agreement:
RFP No. 27-10 3

* Administration Building, 206 South 6th Street
* Annex, 500 Boston Avenue
* Facilities, 205 A.E. Backus Avenue #B
* Manatee Office, 205 A.E. Backus Avenue #A
* Manatee Center, 480 North Indian River Drive
* Water Treatment Plant & Todd Center, 715 S 25th Street
* Energy Services Center, 1701 S 37th Street
* Water Reclamation & Reuse Facility, 4515 Energy Lane
* Water Reclamation, 403 Seaway Drive
The Service Provider shall provide all inspections, maintenance and testing of fire protection system; 24-
hour Monitoring, Inspections and Testing of Fire Alarm Systems; 24-hour Monitoring of Intrusion and
Panic Systems; and Inspection and Certification of Halon Systems in full compliance with all
manufacturer's recommendations and applicable regulatory requirements of Federal, State and Local
agencies.
* 24-Hour Monitoring, Inspection and Testing of Fire Alarm Systems. Fire alarms shall be
recognized as any device(s) part of a fire system working together to detect and warm people
through visual and audio appliances when smoke, fire, carbon monoxide or other emergencies
are present.
* 24-Hour Monitoring of Intrusion and Panic systems. Intrusion shall be identified as a monitoring
breach not necessarily identifying a wrongful entry. Panic shall be identified as a breach of entry
without permission from the authorizing agency at any given site or time.
* Service Provider shall maintain the alarm system and associated equipment in good operating
condition in accordance with manufacturer's specifications and in a fashion that maximize
performance, safety and life span of the area and equipment.
* Service Provider shall be responsible for initiating, maintaining and supervising all safety
precautions and programs in connection with service and shall comply with all applicable safety
laws, good industry standards.
* Service Provide shall be responsible, at no additional cost to FPUA, for executing all paperwork
to the State and any other agencies necessary.
* All services shall comply with applicable local, state regulations.
* For Fire, Intrusion and Panic Alarms Service Provider 24-hour central station shall immediately
contact Dispatch at (772) 429-8186 and if necessary, Fort Pierce Police or Fire Department.
Services:
* Semi-Annual Inspection & Test: shall include, but not limited to, a complete visual inspection of
the Fire Alarm Systems including batteries, annunciators, smoke detectors, heat detectors, pull
stations, water flow/tamper switch function test and operation of control valves. In addition,
inspectors/technicians shall test water flow at each riser, confirm proper signage is present. Tag
system for certification.
* Annual Inspection & Test: shall include, but not limited to, a complete visual inspection of the
entire Fire Alarm System, diagnostic tests of control panel equipment, auxiliary/monitoring
functions, functional tests of all audible and visual signaling devices, whether AC powered of
battery operated, initiating the following: manual pull stations smoke detectors, heat detectors,
and HVAC duct detectors.
RFP No. 27-10 4

* Annual Automatic Fire Sprinkler Inspection & Test: per State of Florida, testing shall include, but
not limited to, visual inspection of sprinkler heads, main drain test, operation of control valves
and test flow at each riser.
* Five-Year Automatic Fire Sprinkler and Standpipe Inspection and Test: Service Provider shall be
responsible for monitoring and maintaining current, continuous Five-Year certification. Per State
of Florida and local authority requirements, services shall include but not be limited to a full
inspection of system and water flows, such as: Sprinklers, Hangers, Seismic, Braces, Pipes and
Fittings both in accessible, concealed spaces and under exposed ceilings, wet sprinkler and
combination standpipe, internal obstruction(s), fire department connections and backflush,
interior space of check valve(s), water flow and tamper switch function, operation of control
valve(s), flow test at each riser.
o Service Provide shall notify the Facilities Specialist within 90 days of expiration when a
Fire Sprinkler System is due for Five-Year Automatic Fire Sprinkler and Standpipe
Inspection and Test.
All State of Florida Mandated reports should be emailed to Facilities Specialists with 48 hours of
inspections.
5. SERVICE HOURS
Inspections
* Inspections will be conducted on a regularly scheduled basis.
* If contractor a discovery of an issue that needs repair, contractor shall contact the designated
Facilities representative for instruction.
Service Requests/Calls During Normal Working Hours
* These visits will be performed during normal business hours: Monday through Friday, 7:30 A.M.
to 3:00 P.M.
* Service requests require a response time onsite, if needed, within two (2) hours or less.
* No work to be performed on holidays.
o Holidays are defined as:
i. New Year's Day (FPUA designated day)
ii. Martin Luther King's Day
iii. President's Day
iv. Memorial Day
v. Juneteenth
vi. Independence Day (FPUA designated day)
vii. Labor Day
viii. Veterans Day
ix. Thanksgiving Day
x. Friday after Thanksgiving
xi. Christmas Eve (FPUA designated day)
xii. Christmas (FPUA designated day)
After-Hours Service Requests/Calls
* All contractors should include their standard after-hour rates for emergency service
requests.
RFP No. 27-10 5

* Contractor shall endeavor to complete all requested work during standard work week hours and
without the necessity of overtime labor.
o Should it be determined, that work cannot be completed during the course of
standard work week hours, the Contractor shall provide this information to FPUA's
Facilities Manager or other FPUA designate with a request to authorize such overtime
labor. Authorization must be received prior to commencement of such work.
6. INVOICING
The awarded proposer shall submit monthly invoice(s) for payment must include, at the minimum, the
following:
* Each invoice submitted by the contractor for payment must include the following:
o Invoice Number
o Invoice Date
o Date of Service
o Service location site address
o Description of service provided
o Purchase Order Number
o All permit(s) and permit re-inspection fee(s) are to be listed on invoice as separate line item(s)
labeled as "PASS THRU", when applicable.
7. REQUIRED SUBMISSION FORMS AND OTHER REQUIRED DOCUMENTS
The following document(s) must be provided (unless otherwise indicated on Proposal Submittal
Checklist) by the proposer as part of the Proposer's Submission. These documents shall be
Administratively reviewed with a PASS/FAIL (unless otherwise indicated) to determine that all criteria
have been met:
A. Proposal Submittal Checklist - should be signed -see SECTION VI FORMS
The Proposal Submittal Checklist includes all documents that must be provided, with signature(s)
when specified, with the exception(s) of those labeled as "Non-Mandatory" and/or "optional";
in order for the Proposal Response to be fully compliant.
B. Registration with State of Florida Department of State
Proposer should supply a copy of their company's State of Florida Annual Report, go to
www.sunbiz.org, for copy, if applicable.
* In accordance with Florida Statute 607.0505, each corporation, foreign corporation, or alien
business organization that transacts business in this state shall have and continuously
maintain in this state a registered office and a registered agent and shall file with the
Department of State. The awarded Proposer should be registered with the Florida
Department of State, Division of Corporations.
o If out of state provide your company's State Annual Report.
C. Request for Proposal and Proposer Acknowledgement - must be signed (PASS/FAIL) This is the
documents' first page (cover page), must be submitted and signed.
RFP No. 27-10 6

D. All Proposal Addendum(s) - must be signed (PASS/FAIL)
Must provide all Addendum(s), when issued. Must be signed.
E. Proof of Insurance - "proof copy", shall submit (PASS/FAIL)
Proposer shall submit a Certificate of Insurance (photocopy acceptable) indicating proof of
proposer's current coverages (current policy), see SECTION III - REQUIRED LIMITS OF
INSURANCE.
* If proposer does not carry the required insurance(s), a letter from its insurance
agent/broker attesting that the proposer, if awarded the project, can obtain such
insurance.
* Awarded proposer shall also provide to FPUA proof of Insurance for all Sub-contractor(s),
if applicable.
* The awarded proposer must be the policy holder for all insurance coverage.
F. IRS Form W-9 must be signed (PASS/FAIL) - see SECTION VI FORMS
G. Affidavit(s) of Compliance with Section 287.138 Contracting with entities of foreign countries
and 787.06 Civil actions by victims of human trafficking, Florida Statutes and Non-Collusion -
must be signed and notarized (PASS/FAIL) - see SECTION VI FORMS
H. Drug-Free Workplace Form - must be signed, if submitting - see SECTION VI FORMS
I. PROPOSAL RESPONSE FORM - must be submitted and signed - (up to 60 pts)
Proposer shall provide:
* Monthly cost per location
o Each location will state selected services
* Yearly cost per location
* Service Requests/Calls Rates
o Hourly rates
o Overtime rates
* Service Requests/Calls Response Time
o During regular business hours
o After normal business hours
* Replacement part(s) cost plus percentage (%) of markup
* If applicable, all permit(s) and permit re-inspection fee (s) are to be listed on invoice as a
separate line item(s) and labeled as "pass thru"
J. Cover Letter - must be signed - must be signed (up to 20 pts)
A cover letter shall be considered an integral part of the proposal and should accompany the
proposal and be signed by official authorized to negotiate for the proposer contractually. This
letter should summarize in a brief and concise manner the Proposer's qualifications and
understanding of the Scope of Work and will make a positive commitment to the timely
performance of the services. In signing the cover letter:
* The cover letter must include:
o The name, title, address, telephone, fax number, and e-mail address of the vendor.
o The letter must be signed by an authorized official.
RFP No. 27-10 7

K. Work History/references - (up to 30 pts)
Proposer shall provide a list with a minimum of five (5) work history references over the last five
(5) years for which they have experience in performing similar scopes of services at similar sized
facilities or larger, list shall include:
o Company/municipality name and address, contact name, telephone number, e-
mail address.
o Comparable project(s) related to this RFP.
o If proposer has provided this type of service for FPUA in the past, must list FPUA
as a reference.
L. Qualifications/Licenses - (up to 25 pts)
* License(s) and/or Certification(s) - All proposers must be licensed professional
contractors shall include copies of industry certification(s).
o Provide a copy(s) of industry certification(s), if applicable.
o Provide a copy of all current required State, county and local licenses, if
applicable.
M. Local Vendor Preference Form -(up to 5 pts) must be signed if submitting see SECTION VI
FORMS
N. Additional Data - optional
Any additional information that the proposer considers pertinent for consideration should be
included in a separate section of the proposal.
RFP No. 27-10 8