Janitorial Services - DHHS Building

Location:	North Carolina
Posted:	Mar 30, 2026
Due:	Apr 14, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	Doc2038775139
Publication URL:	To access bid details, please log in.

Solicitation Number:	Doc2038775139
Project Title:	Janitorial Services - DHHS Building
Description:	Department of Administration (NCDOA), Facility Management Division (Contracting Agency) is seeking proposals from experienced, qualified Vendors to provide janitorial services at the DHHS Building, 1915 Health Services Way, Raleigh, NC.
Opening Date:	4/14/2026 2:00 PM
Posted Date:	3/31/2026
Status:	Open
Department:	DEPARTMENT OF ADMINISTRATION


Solicitation Number * Doc2038775139	Department DEPARTMENT OF ADMINISTRATION	Status Reason Open
Opening Date 2026-04-14T14:00:00.0000000	Posted Date * 2026-03-30T20:30:10.0000000Z	Primary Commodity Code General building and office cleaning and maintenance services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Meredith Swartz
Description Department of Administration (NCDOA), Facility Management Division (Contracting Agency) is seeking proposals from experienced, qualified Vendors to provide janitorial services at the DHHS Building, 1915 Health Services Way, Raleigh, NC.

Attachment Preview

Proposal Number: 13-DOA2038775139

Vendor: __________________________________________

STATE OF NORTH CAROLINA

Department of Administration

Request for Proposal #: 13-DOA2038775139

Janitorial Services DHHS Building

Date of Issue: March 30, 2026

Proposal Opening Date: April 14, 2026

At 2:00PM ET

Direct all inquiries concerning this RFP to:

Meredith Swartz

Purchasing Officer

Email: Meredith Swartz@doa.nc.gov

Phone: 984-236-0083

Ver: 11/2025

Proposal Number: 13-DOA2038775139

Vendor: __________________________________________

STATE OF NORTH CAROLINA

Request for Proposal #

13-DOA2038775139

______________________________________________________

For internal State agency processing, including tabulation of proposals, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page

will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for

public inspection.

This page shall be filled out and returned with your proposal.

Failure to do so may subject your proposal to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a Vendor number, register at

https://evp.nc.gov/SignIn

Ver: 11/2025

Proposal Number: 13-DOA2038775139

Vendor: __________________________________________

STATE OF NORTH CAROLINA

Department of Administration

Refer ALL Inquiries regarding this RFP to the

Request for Proposal #: 13-DOA2038775139

Procurement Lead through the Message Board in Proposals will be publicly opened: April 14, 2026 @ 2:00PM

the Sourcing Tool. See section 2.6 for details

Using Agency: Facility Management Division

Commodity No. and Description: 761115 - General building and office

Requisition No.: 2038775139

cleaning and maintenance services

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish

and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this proposal is submitted competitively and without collusion (G.S. 143-54),

 none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of

the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from

covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this

RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with

more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair

employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any

Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public

contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this

response to the RFP, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that any

such gift has been offered, accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS

AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.

Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late proposals shall

not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

Ver: 11/2025

Proposal Number: 13-DOA2038775139

Vendor: __________________________________________

VALIDITY PERIOD

Offer shall be valid for at least one-hundred twenty (120) days from date of bid opening, unless otherwise stated here: ______ days, or if

extended by mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the

agency issuing this RFP.

ACCEPTANCE OF PROPOSAL

If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written agreement

between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending

upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of Department of Administration)

Ver: 11/2025

Proposal Number: 13-DOA2038775139

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................. 7

1.1 CONTRACT TERM.................................................................................................................... 7

2.0 GENERAL INFORMATION ........................................................................................................ 7

2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................. 7

2.2 E-PROCUREMENT FEE ........................................................................................................... 7

2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ............................... 7

2.4 RFP SCHEDULE ....................................................................................................................... 8

2.5 MANDATORY SITE VISIT......................................................................................................... 8

2.6 PROPOSAL QUESTIONS......................................................................................................... 9

2.7 PROPOSAL SUBMITTAL ......................................................................................................... 9

2.8 PROPOSAL CONTENTS ........................................................................................................ 10

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS........................................................... 10

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ..................................... 11

3.1 METHOD OF AWARD............................................................................................................. 11

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ...... 11

3.3 PROPOSAL EVALUATION PROCESS.................................................................................. 11

3.4 EVALUATION CRITERIA........................................................................................................ 12

3.5 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................. 12

3.6 INTERPRETATION OF TERMS AND PHRASES................................................................... 13

4.0 REQUIREMENTS ..................................................................................................................... 13

4.1 PRICING .................................................................................................................................. 13

4.2 FINANCIAL STABILITY .......................................................................................................... 13

4.3 HUB PARTICIPATION ............................................................................................................ 14

4.4 VENDOR EXPERIENCE ......................................................................................................... 14

4.5 WORKPLAN............................................................................................................................ 14

4.6 REFERENCES ........................................................................................................................ 14

4.7 BACKGROUND CHECKS ...................................................................................................... 15

4.8 PERSONNEL .......................................................................................................................... 17

4.9 VENDOR’S REPRESENTATIONS.......................................................................................... 17

4.10 AGENCY INSURANCE REQUIREMENTS MODIFICATION .................................................. 17

4.11 SUBCONTRACTORS ............................................................................................................. 17

4.12 SECRETRY OF STATE REGISTRATION .............................................................................. 17

5.0 SPECIFICATIONS AND SCOPE OF WORK ........................................................................... 18

Ver: 11/2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Janitorial Services - DHHS Building

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