UNCW Moving Bin Rent/Lease

STATE OF NORTH CAROLINA
University of North Carolina at Wilmington
Invitation for Bid #: 72-BPBW26060
UNCW Moving Bin Rent/Lease
Services Date Issued: March 30, 2026
Bid Opening Date: April 20, 2026
At 3:00 PM ET
Direct all inquiries concerning this IFB to:
Paul Wagoner
Purchasing Specialist, Purchasing Services
Email: wagonerp@uncw.edu
Phone: 910-962-7723

STATE OF NORTH CAROLINA
Invitation for Bids #
72-BPBW26060
______________________________________________________
For internal State agency processing, including tabulation of bids, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so shall be sufficient cause to reject your bid.
___________________________________________________
Vendor Name
______________________________
Vendor eVP #
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a vendor number, register at https://vendor.ncgov.com/vendor/login
Sealed, mailed responses ONLY will be accepted for this solicitation.
Ver. 03/2023

STATE OF NORTH CAROLINA
University of North Carolina at Wilmington
Refer ALL Inquiries regarding this IFB to: Invitation for Bids # 72-BPBW26060
Paul Wagoner Bids will be publicly opened via Zoom: April 20, 2026 at 3:00 p.m. ET.
UNCW Purchasing Services
Please remember bids are due no later than 2:00 p.m. ET on April 20,
wagonerp@uncw.edu or 910-962-7723
2026.
Using Agency: University of North Carolina at Commodity No. and Description:
Wilmington 24101501 / Moving Bin Rental Services
Requisition No.:
EXECUTION
In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this bid is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bid, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result
of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer
with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning
fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of
any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public
Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of
this bid response to the IFB, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor are not
aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor's organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL
TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.
Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR: FAX NUMBER:
VENDOR'S AUTHORIZED SIGNATURE: DATE: E-MAIL:
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Bid Number: 72-BPBW26060 Vendor: ____________________________________
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by
mutual agreement of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this
IFB.
BID ACCEPTANCE
If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement
between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.
Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated
on the attached certification, by ______________________________________________________
(Authorized Representative of University of North Carolina at Wilmington)
Ver: 03/2023 2

Bid Number: 72-BPBW26060 Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND .......................................................................................... 5
1.1 CONTRACT TERM................................................................................................................. 5
2.0 GENERAL INFORMATION .................................................................................................... 5
2.1 INVITATION FOR BID DOCUMENT ....................................................................................... 5
2.2 E-PROCUREMENT FEE ........................................................................................................ 5
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................ 5
2.4 IFB SCHEDULE ..................................................................................................................... 6
2.5 BID QUESTIONS ................................................................................................................... 6
2.6 BID SUBMITTAL .................................................................................................................... 6
2.7 BID CONTENTS ..................................................................................................................... 7
2.8 ALTERNATE BIDS ................................................................................................................. 8
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ............................................................ 8
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS .................................................. 8
3.1 METHOD OF AWARD ............................................................................................................ 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ......... 8
3.3 BID EVALUATION PROCESS ................................................................................................ 9
3.4 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................. 9
3.5 INTERPRETATION OF TERMS AND PHRASES ................................................................. 10
4.0 REQUIREMENTS ................................................................................................................. 10
4.1 PRICING .............................................................................................................................. 10
4.2 PRODUCT IDENTIFICATION ............................................................................................... 10
4.3 TRANSPORTATION AND IDENTIFICATION ....................................................................... 10
4.4 WARRANTY ......................................................................................................................... 10
4.5 HUB PARTICIPATION .......................................................................................................... 11
4.6 REFERENCES ..................................................................................................................... 11
4.7 VENDOR'S REPRESENTATIONS ....................................................................................... 11
4.8 FINANCIAL STABILITY ........................................................................................................ 11
4.9 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................ 11
5.0 SPECIFICATIONS AND SCOPE OF WORK........................................................................ 12
GENERAL REQUIREMENTS ............................................................................................... 12
QUESTIONS TO VENDORS ................................................................................................ 12
DEVIATIONS ........................................................................................................................ 12
6.0 CONTRACT ADMINISTRATION .......................................................................................... 12
6.1 INVOICES ............................................................................................................................ 13
6.2 DISPUTE RESOLUTION ...................................................................................................... 13
6.3 PRODUCT RECALL ............................................................................................................. 13
6.4 PRICE ADJUSTMENTS ....................................................................................................... 13
6.5 CONTRACT CHANGES ....................................................................................................... 13
7.0 ATTACHMENTS .................................................................................................................. 14
ATTACHMENT A: PRICING.................................................................................................................. 14
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Bid Number: 72-BPBW26060 Vendor: ____________________________________
ATTACHMENT B: INSTRUCTIONS TO VENDORS ............................................................................. 15
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS ...................................... 15
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION ................................................. 15
ATTACHMENT E: CUSTOMER REFERENCE FORM .......................................................................... 15
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR .............................................. 15
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION ...................................................... 15
ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING ............................................. 15
Ver: 03/2023 4

Bid Number: 72-BPBW26060 Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND
UNCW is looking to lease/rent moving bins for move out and move in during the summer term. Move out is the 1st part of
May for two weeks, and 2nd week of August for 2 weeks. Vendor will be given a minimum of 90 days notice for the needs for
May and August. We feel that the size needed is approximately 36" x 26" x 27.5" / Outer Dimensions 37.5" x 27.5" x 33.5",
this will allow space to get in the doors and hallways, elevators. We are looking at a minimum of 200 bins, but this number
could increase.
1.1 CONTRACT TERM
The Contract shall have an initial term of three (3) years beginning on the date of final Contract execution (the "Effective Date").
In addition, the State reserves the right to extend a contract term after the last active term.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
2.0 GENERAL INFORMATION
Only Vendors who meet the requirements outlined in Section 5, Scope of Work, should submit a bid proposal in response to
this IFB.
2.1 INVITATION FOR BID DOCUMENT
The IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: This not an E-Procurement solicitation.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this IFB and comply with all requirements and
specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may
be issued in connection with this IFB.
If Vendors have questions or issues, or exceptions regarding any component within this IFB, those must be submitted as
questions in accordance with the instructions in the BID QUESTIONS Section. If the State determines that any changes will be
made as a result of the questions asked, then such decisions will be communicated in the form of an IFB addendum. The State
may also elect to leave open the possibility for later negotiation of specific provisions of the Contract that have been addressed
during the question-and-answer period, prior to contact award.
Other than through this process or negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate
or consider any additional or modified terms and conditions submitted with Vendor's bid. This applies to any language
appearing in or attached to the document as part of the Vendor's bid that purports to vary any terms and conditions or Vendors'
instructions herein or to render the bid non-binding or subject to further negotiation. Vendor's bid shall constitute a firm offer
that shall be held open for the period required herein ("Validity Period" above).
The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this IFB
Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiations
and incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this
paragraph shall constitute sufficient grounds to reject Vendor's bid as nonresponsive.
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Bid Number: 72-BPBW26060 Vendor: ____________________________________
2.4 IFB SCHEDULE
The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue IFB State March 30, 2026
Submit Written Questions Vendor No later than 12pm on April 8, 2026
Provide Responses to Questions State April 10, 2026
Submit Bids Vendor No later than 2:00 p.m. ET on April 20, 2026
Contract Award State May 1, 2026
Contract Effective Date State May 1, 2026
2.5 BID QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid
possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the "Submit Written
Questions" date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.
Written questions shall be e-mailed to wagonerp@uncw.edu by the date and time specified above. Vendors will enter "IFB #
72-BPBW26060 Questions" as the subject for the email. Question submittals will include a reference to the applicable IFB
section and be submitted in the format shown below:
Reference Vendor Question
IFB Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary
by the State will be posted in the form of an addendum to the electronic Vendor Portal (eVP), https://evp.nc.gov, and shall
become an Addendum to this IFB. No information, instruction or advice provided orally or informally by any State personnel,
whether made in response to a question or otherwise in connection with this IFB, shall be considered authoritative or binding.
Vendors shall rely only on written material contained in the IFB and an addendum to this IFB.
2.6 BID SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Vendor shall bear the risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its bid has been received as described in this IFB by the
specified time and date of opening. The date and time of receipt will be marked on each bid when received. Any bid or portion
thereof received after the bid submission deadline will be rejected.
Mailing address for delivery of proposal Office Address of delivery by any other method (special
via US Postal Service delivery, overnight, or any other carrier).
BID NUMBER: 72-BPBW26060 BID NUMBER: 72-BPBW26060
Attn: Paul Wagoner Attn: Paul Wagoner
UNCW Purchasing Services UNCW Central Receiving
601 S. College Road 5179 Lionfish Dr.
Wilmington, NC 28403 Wilmington, NC 28403
CAUTION: For bids submitted via U.S. mail, please note that the U.S. Postal Service generally does not deliver mail to a specified
street address but to the State's Mail Service Center. Vendors are cautioned that bids sent via U.S. Mail, including Express Mail,
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Bid Number: 72-BPBW26060 Vendor: ____________________________________
may not be delivered by the Mail Service Center to the agency's purchasing office on the due date in time to meet the bid
deadline. All Vendors are urged to take the possibility of delay into account when submitting bids by U.S. Postal Service, courier,
or other delivery service. Attempts to submit a bid via facsimile (FAX) machine, telephone, or email in response to this IFB
shall NOT be accepted.
a) Submit a signed, one (1) original executed bid response, one (1) un-redacted copy on flash drive and, if required, one (1)
redacted (Proprietary and Confidential Information Excluded) copies on flash drive of your proposal simultaneously to the
address identified in the table above.
b) Submit your bid in a sealed package. Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the
due date. Address the package(s) for delivery as shown in the table above. If Vendor is submitting more than one (1) bid,
each bid shall be submitted in separate sealed envelopes and marked accordingly. For delivery purposes, separate sealed
envelopes from a single Vendor may be included in the same outer package. Bids are subject to rejection unless submitted
with the information above included on the outside of the sealed proposal package.
c) Copies of bid files must be provided on separate read-only flash drives. File contents shall NOT be password protected
but shall be in .PDF or .XLS format and shall be capable of being copied to other sources.
Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor's bid(s).
Vendors are strongly encouraged to allow sufficient time to upload bids.
Critical updated information may be included in Addenda to this IFB. It is important that all Vendors responding on this IFB
periodically check the State's IPS website for any Addenda that may be issued prior to the bid opening date. All Vendors shall
be deemed to have read and understood all information in this IFB and all Addenda thereto.
2.7 BID CONTENTS
Vendors shall populate all attachments of this IFB that require the Vendor to provide information and include an authorized
signature where requested. Failure to provide all required items, or Vendor's submission of incomplete items, may result in the
State rejecting Vendor's bid, in the State's sole discretion
Vendor IFB responses shall include the following items and attachments, which shall be arranged in the following order:
a) Cover Letter, which must contain all of the following; (i) a statement that confirms that the Vendor has read the IFB in its
entirety, including all links, and all Addenda released in conjunction with the IFB; (ii) a statement that the Vendor agrees
to perform in accordance with the scope of work, requirements, and specifications contained herein; and (iii) Vendor's
agreement to comply with all instructions, terms and conditions, and attachments.
b) Title Page: Include the company name, address, phone number and authorized representative along with the Bid
Number.
c) Completed and signed version of EXECUTION PAGES, along with the body of the IFB.
d) Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.
e) Vendor should respond to the questions in section 5.2 of this IFB.
f) Completed version of ATTACHMENT A: PRICING
g) Completed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION
h) Completed version of ATTACHMENT E: CUSTOMER REFERENCE FORM
i) Completed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR
j) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION
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Bid Number: 72-BPBW26060 Vendor: ____________________________________
k) Completed and signed version of ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING, if applicable
2.8 ALTERNATE BIDS
Unless provided otherwise in this IFB, Vendor may submit alternate bids for comparable Goods, various methods or levels of
Service(s), or that propose different options. Alternate bids must specifically identify the IFB requirements and advantage(s)
addressed by the alternate bid. Any alternate bid, in addition to the marking described above, must be clearly marked with the
legend: "Alternate Bid #___ [for 'name of Vendor']". Each bid must be for a specific set of Goods and Services and must include
specific pricing. If a Vendor chooses to respond with various offerings, each must be offered with a separate price and be
contained in a separate bid. Each bid must be complete and independent of other bids offered.
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
Relevant definitions for this IFB are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors referenced below which
are incorporated herein by this reference.
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS
3.1 METHOD OF AWARD
North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the
additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all
award decisions shall be in the State's best interest.
All responsive bids will be reviewed, and award or awards will be based on the responsive bid(s) offering the lowest price that
meets the specifications to include any required verifications set out herein such as but not limited to past performance,
references, and financial documents.
While the intent of this IFB is to award a Contract(s) to a single Vendor for all line items, the State reserves the right to make
separate awards to different Vendors for one or more line items, to not award one or more line items or to cancel this IFB in
its entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so.
If a Vendor selected for award is determined by the State to be a non-resident of North Carolina, all responsive bids will be
reviewed to determine if any of them were submitted by a North Carolina resident Vendor who requested an opportunity to
match the price of the winning bid, pursuant to Executive Order #50 and G.S. 143-59 (for more information, please refer to
ATTACHMENT H: VENDOR REQUEST FOR EXECUTIVE ORDER #50 PRICE MATCHING. If such bid(s) are identified, the State will
then determine whether any such bid falls within the price-match range, and, if so, make a Contract award in accordance with
the process that implements G.S. 143-59 and Executive Order #50.
The State reserves the right to waive any minor informality or technicality in bids received.
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
While this IFB is under evaluation, the responding Vendor, including any subcontractors and suppliers, is prohibited from
engaging in conversations intended to influence the outcome of the evaluation. See the Paragraph 29 of the Instructions To
Vendors entitled COMMUNICATIONS BY VENDORS.
Each Vendor submitting a bid to this IFB, including its employees, agents, subcontractors, suppliers, subsidiaries and affiliates,
is prohibited from having any communications with any person inside or outside the using agency; issuing agency; other
government agency office or body (including the purchaser named above, any department secretary, agency head, members
of the General Assembly and Governor's office); or private entity, if the communication refers to the content of Vendor's bid
or qualifications, the content of another Vendor's proposal, another Vendor's qualifications or ability to perform a resulting
contract, and/or the transmittal of any other communication of information that could be reasonably considered to have the
effect of directly or indirectly influencing the evaluation of proposals, the award of a contract, or both.
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