WPCA: SLUDGE HAULING & TANK CLEANING 2026

Location:	Connecticut
Posted:	May 19, 2026
Due:	Jul 1, 2026
Agency:	Town of Coventry
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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TOWN OF COVENTRY

WATER POLLUTION CONTROL AUTHORITY

INVITATION TO BID

SLUDGE HAULING & TANK CLEANING 2026

May 19, 2026

Sealed bids for the contract named above will be received at the Office of the Town

Manager until 1:00 P.M. on Wednesday July 1, 2026 at which time they will be opened and

read aloud.

This contract includes monthly sewage sludge hauling and underground sewage tank

cleaning.

Specifications, bidding documents, and addenda may be obtained from the Town of

Coventry’s website: www.coventry-ct.gov/Bids.aspx . Contact Mike Ruef at 860-531-2913 or

mruef@coventry-ct.gov with any questions.

The Town of Coventry reserves the right to accept or reject any, all, or any part of bids,

to waive formalities or informalities, and to award the bid deemed to be in the best interest

of the Town.

James Drumm

Town Manager

Town of Coventry CT WPCA

Sludge Hauling & Tank Cleaning 2026

Standard Instructions to Bidders

STANDARD INSTRUCTIONS TO BIDDERS

INTRODUCTION:

The Town of Coventry is soliciting bids for the above named project. If there are

any conflicts between the instructions in these Standard Instructions to Bidders

and any other bidding document(s), these Standard Instructions to Bidders shall

prevail.

1. KEY EVENT DATES:

Advertisement of Invitation to Bid

Last Date to Submit Written Questions

Last Date Addendums Will Be Issued

Sealed Bids Due

Public Bid Opening

Bid Award

Commencement of Work

Tuesday May 19, 2026

Wednesday June 17, 2026

Friday June 19, 2026

Wednesday July 1, 2026 1:00 P.M.

Thursday July 9, 2026 WPCA mtg.

July 15, 2026

2. WALKTHROUGH & OBTAINING BID DOCUMENTS:

Specifications and bidding documents may be obtained from the Town’s website:

www.coventry-ct.gov/Bids.aspx . Please contact Mike Ruef at 860-531-2913 or

mruef@coventry-ct.gov with any questions or to schedule a bid walkthrough.

3. COST OF BIDDING DOCUMENTS:

Each bidder may obtain one set of printed bid documents free of charge.

Additional printed bid documents may be requested at $.50 per letter size page

and $7.00 per 24” X 36” plan size page. Requesting documents electronically is

free and encouraged.

4. BID SUBMISSION INSTRUCTIONS:

A. One (1) original and one (1) copy of all bids must be submitted in a sealed

envelope clearly marked “Sludge Hauling & Tank Cleaning 2026”. If

forwarded by mail or courier, the sealed envelope must be addressed to

“Office of the Town Manager” Town of Coventry, 1712 Main Street

Coventry, Connecticut 06238. Bids must be at the Town Manager’s Office

by 1:00 P.M. the date of the Bid Opening noted in Section 2 entitled KEY

EVENT DATES. Postmarks are NOT an acceptable waiver of this policy.

Corrections and or modifications received after the first bid is publicly

opened will NOT be accepted.

B. Ditto marks or words such as “SAME” on the Bid Form are NOT considered

writing and must not be used.

Town of Coventry CT WPCA

Sludge Hauling & Tank Cleaning 2026

Standard Instructions to Bidders

C. All information must be submitted in ink or typewritten. Mistakes may be

crossed out and corrections inserted. Corrections must be initialed by the

person signing the bid.

5. QUESTION & REQUESTS FOR INFORMATION:

Any questions or requests for information regarding the Standard Instructions,

Scope of Work, specifications, bidding and contract documents must be submitted

via email to mruef@coventry-ct.gov . Any substantive changes or interpretations

will be issued by the Town in writing as an addendum. It is the responsibility of

each bidder to check the Town’s website for addenda prior to submitting any bids.

Addenda will be posted 1 week prior to bid opening. See Section 2 of these

Standard Instructions for actual dates.

6. TAX EXEMPTIONS:

The Town of Coventry is exempt from Federal Excise taxes and Connecticut Sales

and Use taxes. Bidders shall avail themselves of these exemptions.

7. INSURANCE & BONDS:

The vendor awarded this bid must provide a current Certificate of Insurance to the

Town Manager PRIOR to commencement of work, with the following

requirements:

A. Liability limits for bodily injury and personal injury, $2,000,000

B. Liability limits for property damage w/ motor vehicles $1,000,000

C. Worker’s Compensation, as required by Connecticut State statutes

D. The “Town of Coventry” is to appear as an additional insured on all

Certificates of Insurance

E. All insurance to be provide by a company authorized to issue such insurance

in the State of Connecticut

F. No insurance may be canceled or modified without (60) sixty days written

notice by registered U.S. Mail to “Town Manager, Town of Coventry, 1712

Main Street, Coventry, Connecticut 06238

A Bid Bond is NOT required for this contract.

8. INDEMNIFICATION:

The Contractor shall hold harmless, defend and indemnify the Town of Coventry

(‘the Town”) from all loss, liability, damage, penalty, expense or fee, including

attorney’s fees, or other costs or obligations which result from or arise out of the

performance or breach of obligations of the Contractor, any employee, agent or

personnel, including without limitation, claims brought against the Town by third

parties, employees of the Town, or employees of the Contractor. The

indemnification provisions shall survive the termination of the Contract.

Town of Coventry CT WPCA

Sludge Hauling & Tank Cleaning 2026

Standard Instructions to Bidders

9. GUARANTEE/WARRANTY:

Any product warranty offered by the manufacturer or distributor, in excess of one

(1) year, shall be given to the Town of Coventry by the vendor.

10. PERMITS:

The bidder is solely responsible for obtaining all required permits, obtaining all

necessary inspections and approvals, and satisfying any and all fees. The Town will

waive all Town of Coventry fees for building permits and inspections. Any

applicable State of CT permit fees shall be paid by the bidder.

11. CIVIL RIGHTS COMPLIANCE:

The Bidder is required to comply with all provisions of the Civil Rights Act of

1964, the Equal Employment Opportunity Act of 1972, Executive Orders

11246, 11375, 11478, and if applicable, the Connecticut Fair Employment

Practice Law.

12. FORM OF CONTRACT:

A. The Town of Coventry intends to issue a purchase order(s) to the vendor

for the amount of the bid. All performed work must have work orders

signed off by an employee from the facility at which the work was

performed. All facilities will assign a key employee to have the

authorization to call in for service and sign off on work orders. A list of

those employees will be supplied to the vendor upon signing of the

contract.

B. The Town of Coventry intends to enter into an agreement with the

successful bidder. The agreement will include and incorporate the

provisions of these Standard Instructions to Bidders, Scope of Work

Documents, and the Bid Form submitted by the successful bidder.

13. CONTRACT PERIOD:

The initial contract period shall be one (1) year; from July 1, 2026 through June 30,

2027. The contract may be extended annually for an additional 9 years if the scope

of work does not change, and if reasonable cost increases are agreed upon in

writing by both parties.

14. OCCUPATION SAFETY AND HEALTH ADMINISTRATION (OSHA):

The bidder agrees to follow any and all Connecticut and Federal OSHA regulations

as they may relate to this bid.

15. AWARDING THE BID:

The Town of Coventry reserves the right to accept or reject, any, all, or any part of

bids, to waive formalities or informalities, and to award the bid deemed to be in

the best interests of the Town.

Town of Coventry CT WPCA

Sludge Hauling & Tank Cleaning 2026

Standard Instructions to Bidders

The “Bid Awarded” date in Section 2, entitled KEY EVENT DATES, is the anticipated

date that the bid is to be awarded. This date is subject to change.

END OF STANDARD INSTRUCTIONS TO BIDDERS

Town of Coventry CT WPCA

Sludge Hauling & Tank Cleaning 2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	WPCA: SLUDGE HAULING & TANK CLEANING 2026
Category:	Services
Status:	Open

WPCA: SLUDGE HAULING & TANK CLEANING 2026

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