DRC260082 - ODRC Raw Material Virgin Toilet Tissue Parent Rolls for OPI Toilet Tissue Shop
| Location: | Ohio |
|---|---|
| Posted: | Dec 22, 2025 |
| Due: | Jan 9, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | SRC0000035015 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000035015 |
| Solicitation Name: | DRC260082 - ODRC Raw Material Virgin Toilet Tissue Parent Rolls for OPI Toilet Tissue Shop |
| Original Begin Date: | 12/22/2025 10:37:48 AM |
| Begin Date: | 12/22/2025 10:37:48 AM |
| End Date: | 1/9/2026 12:00:00 PM |
| Inquiry End Date: | 12/30/2025 12:00:00 PM |
| Commodity: | Toilet tissue |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DRC-Dept of Rehab & Corrections |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request for Quote (RFQ) |
Solicitation General Information
|
In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
|
|||
|
Solicitation ID
SRC0000035015
|
|||
|
Solicitation Name
DRC260082 - ODRC Raw Material Virgin Toilet Tissue Parent Rolls for OPI Toilet Tissue Shop
|
RFx Type
Request for Quote (RFQ)
|
||
|
Lot #
1
|
Solicitation Status
Open for Bidding
|
||
|
Round #
1
|
MBE Set Aside
|
||
|
Begin Date
12/22/2025 10:37:48 AM (ET)
|
Amendment?
|
||
|
End Date
1/9/2026 12:00:00 PM (ET)
|
Inquiry End Date
12/30/2025 12:00:00 PM
|
||
|
Summary
The OPI Toilet Tissue Shop, located in the Belmont Correctional Institution, is seeking bids for raw material virgin (non-recycled) toilet tissue parent rolls. |
Predecessor Contract
|
||
|
Process
Offerors will need to review the attached RFQ documents, follow the instructions provided in the document, and submit all required documentation via OhioBuys.
|
|||
|
Ship To
P003073 DRC BECI WAREHOUSE Belmont Corr. Inst. - Attn Warehouse St. Clairsville
|
|||
1 Record(s)
|
0 Record(s)
|
Solicitation Documents
4 Record(s)
|
Attachment Preview
INVITATION TO BID
DRC260082
The Ohio Department of Rehabilitation and Correction is requesting proposals for:
ODRC - Raw Material Virgin Toilet Tissue Parent Rolls for OPI Toilet Tissue
Shop
Please see OhioBuys Sourcing Project SRC0000035015 for all applicable dates and times.
No proposals will be accepted after the OhioBuys sourcing project closing time and date.
OHIOBUYS
STATE OF OHIO ONLINE PURCHASING SOLUTION. OhioBuys provides the primary platform for Supplier partners to
engage in procurement activities with the State of Ohio. For additional information on submitting proposals see the
“Viewing and Responding to Solicitations” Learner Guide or the “Viewing and Responding to Solicitations” Supplier
Training Video linked below.
Learner Guide
https://das.ohio.gov/Portals/0/DASDivisions/GeneralServices/Procurment/pdf/S-
LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v1.9.pdf?ver=D89k3Z2q
EVzArAN9EzaVdQ%3d%3d
Viewing and Responding to Solicitations
https://www.youtube.com/watch?v=K6iE32BUMJ0&feature=youtu.be
INQUIRIES. Offerors may make inquiries regarding this ITB any time during the inquiry period listed in the Calendar of
Events. To make an inquiry, Offerors must login to OhioBuys, navigate to the solicitation, open the Inquiry tab and submit
their inquiry.
Offerors will not receive a personalized e-mail response to their question, nor will they receive notification when the
question has been answered.
Offerors may view inquiries and responses on the OhioBuys Public Solicitations page by opening the Solicitation Overview
and navigating to the inquiries section of that page. ODRC will try to respond to all inquiries within 48 hours of receipt,
excluding weekends and State holidays. ORDC will not respond to any inquiries received after 12:00 pm. on the inquiry
end date.
1|Page
PURPOSE. The Ohio Department of Rehabilitation and Correction (ODRC) is soliciting competitive sealed bids raw
material garment fabric and cloth sheeting and this ITB is the result of that request. If a suitable offer is made in response
to this ITB, the State of Ohio (State), through ODRC, may enter into a contract (the Contract) to have the selected Offeror
(the Contractor) perform all or part of the Project (the Work). This ITB provides details on what is required to submit a bid
for the Work, how the State will evaluate the Bids, and what will be required of the Contractor in performing the Work.
This ITB also gives the estimated dates for the various events in the submission process, selection process, and
performance of the Work. While these dates are subject to change, prospective Offerors must be prepared to meet them
as they currently stand.
Once awarded, the term of the Contract will be from the award date through June 30, 2027. Any further renewals will be
by mutual agreement between the Contractor and ODRC for any number of times and for any period of time. The
cumulative time of all mutual renewals may not exceed four (4) years and are subject to and are contingent upon the
discretionary decision of the Ohio General Assembly to appropriate funds for this Contract in each new biennium. ODRC
may renew all or part of this Contract subject to the satisfactory performance of the Contractor and the needs of the
Agency.
Any failure to meet a deadline in the submission or evaluation phases and any objection to the dates for performance of
the Project may result in ODRC refusing to consider the Proposal of the Offeror.
BACKGROUND. The Ohio Department of Rehabilitation & Corrections (ODRC), as established under House Bill 494,
with responsibilities defined in Ohio Revised Code 5120 oversees the supervision of over 44,900 offenders in Ohio at 28
state prisons, which includes 3 prisons operating as private prisons, contracted to the agency. The institutions vary in level
of security and include corrections reception centers, correctional camps, and pre-release centers. The mission of ODRC
is to reduce recidivism among those we touch. The values of the agency are aligned to support the mission of the agency.
The values of the agency are as follows: (1) Take care of our staff; they will transform our incarcerated population (2) One
team-one purpose (3) Civility towards all and
(4) Hope is job one.
Final responsibility for operation of the Department rests with the Governor who appoints the Director. The Department's
Director serves at the pleasure of the Governor. The Director has full power and authority in the supervision and control of
the Department's affairs and is its chief administrative officer.
Ohio Penal Industries (OPI) is a division of the Ohio Department of Rehabilitation and Correction. The OPI Toilet Tissue
Shop, operating out of the Belmont Correctional Institution, employs incarcerated adults to produce all toilet tissue items
for the incarcerated populations of the Department of Rehabilitation and Corrections (DRC) and other State of Ohio
government agencies.
Scope of Work
DRC260082 is initiated for the purchase of raw material virgin toilet tissue parent rolls that will be used to manufacture
toilet tissue products at the OPI Toilet Tissue shop located at the Belmont Correctional Institution.
This is not a request for a one-time shipment of all listed materials and quantities. This program has both immediate and
on-going need for these materials. Due to time-sensitive nature of the OPI toilet tissue shop, the Agency requests delivery
within thirty (30) days after receipt of order (ARO).
Offeror Requirements:
• Submit a bid for raw material toilet tissue parent rolls that meets the standards identified in the ITB.
• Certify ability to complete the project and ship the merchandise within 30 days after receipt of signed contract.
• Describe experience of firm in providing raw material toilet tissue parent rolls similar to this ODRC project.
• Affirm understanding of project requirements.
• Indicate willingness and ability to provide samples of offered items within 10 business days of receiving a request.
• Indicate willingness to comply with State of Ohio Contract Terms and Conditions, as provided and follow ODRC
policies.
• Provide information pertaining to warranty for materials.
2|Page
General Requirements:
• All product offered shall be free from any type of manufacturing defects, dirt, and debris which could impair the
material’s appearance or usability. The product shall be uniform in color and shade with no visible variance
throughout the length of the roll upon delivery. Defective product discovered when the original roll, carton, or bale
is opened and inspected for use will be rejected and returned immediately for credit at the Contractor's expense.
• Product shall be put up on appropriate size core and packaged in accordance with industry standards as such
to protect the product from the adverse effects of humidity, light, dust, dirt, moisture, and physical damage due
to impact and crushing during shipping, transportation, and storage. Packages shall be clearly marked to indicate
contents. A complete packing list shall accompany all deliveries.
• All product offered in response to this bid shall be first quality, new, unused and without defect.
• If requested by OPI, all bidders shall furnish samples of the offered product within seven days after receiving a
request.
• If requested by OPI, the awarded Contractor shall furnish Safety Data Sheets for all materials as requested. The
Safety Data Sheets provided shall be in accordance with Federal Register Volume 77, No. 58, or current version.
Agency Requirements
• Prepare space in advance for delivery.
• Provide copies of all relevant policies and procedures.
• Provide any necessary contractor orientation prior to delivery.
• Provide any escorts required to accompany the vendor’s staff.
• Approve passes for clearance of contractor supplies into facility.
• Review product at completion for acceptance.
Delivery Requirements
All items on this Invitation to Bid are subject to the following location:
Location:
OPI Toilet Tissue Shop
Belmont Correctional Institution
68518 Bannock Road, State Route 331
St. Clairsville, Ohio 43950
• The delivery location is an operational correction facility where security conditions could create abnormal
delays or rejection of shipment(s). These conditions could include, but are not limited to, emergency
lockdowns, fog alerts and other inclement weather or events. The Contractor shall cooperate in good faith and
not interfere with the operations of the institution.
• Deliveries will be accepted from 8:00am to 10:00am and 12:00pm to 2:00pm, Monday through Friday,
excluding State observed holidays. The carrier is to call the OPI Toilet Tissue Shop at the institution prior to
arrival for authorization to deliver. No deliveries will be accepted during foggy or adverse weather conditions in
accordance with institution security procedures. All damaged items received shall be noted on the driver’s Bill
of Lading, placed back on the truck, and returned to the contractor for prompt replacement. In the event a
problem cannot be resolved with the institution shop manager, contact OPI Production Manager (CIM3) at
OPI-Central Office, 1580 State Route 56 SW, PO Box 525 London OH 43140, phone (614) 738-7859.
• Acceptance (transfer of title) will occur upon the inspection and written confirmation by the ordering agency
that the supplies delivered conform to the requirements set forth in the Contract. Unless otherwise provided in
the Contract, acceptance shall be conclusive except as regards to latent defects, fraud, or such gross mistakes
as amount to fraud.
3|Page
Items Listing: See “Detailed Specifications” section below
Item Description
1 2-Ply Virgin Toilet Tissue Parent Roll
UOM
Tons
Est. Annual Usage
800
Detailed Specifications:
• 2-Ply Virgin Toilet Tissue Parent Roll
o All products shall be free from any hazardous or toxic substances, safe to handle and for the intended
use, requiring no special concern or equipment.
o Septic system safe; chemical-free, paraben-free, and chlorine-free.
o Unglazed with a uniform appearance and free of foreign matter, undigested paper, wood slivers, shives,
and specks with no disagreeable odors when either wet or dry.
o Basis weight of 7.5 lbs./3,000 square feet for each ply, minimum.
o Cross-Machine Direction (CMD) (width) elongation (stretch) of 4% minimum per ply.
o Core size – must be on of the following sizes: 3”, 6”, 10”, 12”, or 15 ½”.
o Roll Diameter – Standard must be 50” to 54” and cannot exceed 59”.
o Roll Weight - Standard must be between 1,900 – 2,500 lbs and cannot exceed 2,700 lbs.
o Length/trim – Standard must be between 101” and 102” and cannot exceed 106”.
Cost Summary
ODRC – Raw Material Toilet Tissue Parent Rolls for OPI Toilet Tissue Shop
DRC260082
Item Description
1 2-Ply Virgin Toilet Tissue Parent Roll
Total Cost
UOM
Tons
------------
Est. Annual
Usage
800
----------------
Cost per
Ton
------------
Total
Standards are included with item, where applicable
Note: Cost column is for each ton. Provide all costs related to completing
projects. Shipping must be included in the cost.
Please provide your expected delivery terms after receipt of
order in your OhioBuys proposal.
Total bid is all inclusive including applicable freight and other
surcharges.
Provide a separate itemized listing of all proposed materials.
Payment Terms are Net 30.
Fiscal Year 2026 equals July1, 2025 through June 30, 2026
Fiscal Year 2027 equals July 1, 2026 through June 30, 2027
All costs must be in U.S. Dollars.
The State will not be responsible for any costs not identified.
There will be no additional reimbursement for travel or other related expenses.
4|Page
BACKGROUND CHECKS
A Background check (LEADS) shall be completed on any individual contractor and may be conducted on anyone coming
into a correctional facility to provide supplies or services, prior to the contracted services being performed. Information
obtained from the background check shall be used to determine whether a contract may be awarded. ODRC will consider
all aspects of an individual's record and will give consideration to individuals with a criminal record. The cost of the
investigation will be the responsibility of the ODRC. Staff names shall be provided by the awarded Contractor to ODRC
within one week of contract award.
Awarded personnel must comply with current, and future state, federal and local laws, court orders, administrative
regulation, administrative directives, and policies and procedures of the ODRC and its respective institutions. DRC policies
can be viewed at: http://www.drc.ohio.gov/web/drc_policies/drc_policies.htm.
INVITATION TO BID INSTRUCTIONS
OhioBuys provides the primary platform for Supplier partners to engage in procurement activities with the State of Ohio.
Instructions, Terms and Conditions for Bidding that apply to the solicitation are attached.
SPECIAL INSTRUCTIONS TO BIDDERS
This will be an all-inclusive bid. Please list all fees on the Cost Summary (bid form).
DESCRIPTIVE LITERATURE
The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the
literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided
as part of the bid response, the Bidder must provide said literature within seven (7) calendar days after request/notification
by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their
bid response or within the time specified herein will deem the bidder not responsive.
CONTRACT AWARD
The contract will be awarded to the lowest responsive and responsible bidders. The estimated cost will be determined by
multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a
total for all items. Failure to bid on all items may result in the bidder being deemed not responsive. However, at the
discretion of ODRC, the contract may be awarded to multiple contractors in the order of lowest responsive and
responsible.
EVALUATION
Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders.”
5|Page
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...WLDF WAREHOUSE Division of Wildlife Warehouse Columbus Contracting Entity DNR750870 Wldf Graphics...
State Government of Ohio
Bid Due: 6/11/2026
...and responsible bidder per this projects specifications. Ship To P002373 DNR WLDF WAREHOUSE ...
State Government of Ohio
Bid Due: 6/18/2026
...will then be required to transport the furniture from the warehouse to the ...
State Government of Ohio
Bid Due: 6/15/2026
...BOOTHS, TABLE AND CHAIRS. PLEASE INQUIRE OR CALL 234-308-6454. Ship To P003125 DRC ...
State Government of Ohio
Bid Due: 6/11/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.