Vermont Technical College Summer Boilers

Location:	Vermont
Posted:	Nov 26, 2025
Due:	Dec 29, 2025
Agency:	State of Vermont
Type of Government:	State & Local
Category:	U - Education and Training Services Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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Buildings and General Services

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

SEALED BID

REQUEST FOR PROPOSAL

CONSTRUCTION MANAGEMENT SERVICES

Summer Boilers and Boiler Renovations

Wilcox Facilities Center, 251 Admin Drive

Vermont Technical College

Randolph, Vt

ISSUE DATE:

11/26/2025

BIDDERS’ CONFERENCE:

December 10, 2025 at 8:00 am

QUESTIONS DUE BY:

December 19, 2025, at 4:30PM

RFP RESPONSES DUE BY:

December 29, 2025, at 4:30 PM

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED

WITH THIS RFP WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED

INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE

ABOVE WEB PAGE FOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS

ASSOCIATED WITH THIS RFP.

STATE CONTACT:

TELEPHONE:

E-MAIL:

James Meyers, State Senior Purchasing Agent

(802) 828-2211

BGS.OPCVendorDocs@vermont.gov

CONSTRUCTION MANAGEMENT SERVICES

Summer Boilers and Boiler Renovations

Wilcox Facilities Center, 251 Admin Drive, Randolph, VT

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Department of

Buildings and General Services (hereinafter the “State”) is seeking to establish a contract with a

construction management firm to provide Construction Management services (hereinafter the

“CM”) for the Summer Boiler and Boiler Renovations Project. The primary objective of this project

is to address installing new boiler(s) to serve the summer load of the Vermont Agricultural and

Environmental Laboratory, which is served by the Vermont State University, Randolph heat plant

located in the Wilcox Facilities Center. The heat to the college campus is shut off during the

summer months, typically mid-May to mid-October.

1.2. CONTRACT PERIOD: The period of performance under this contract shall commence on

January 8, 2026, and end on October 16, 2027. See Section 5 – Project Schedule for specific

proposed dates.

1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed

in writing to the State Contact listed on the front page of this RFP. Actual or attempted contact

with any other individual from the State concerning this RFP is strictly prohibited and may result

in disqualification.

1.4. BIDDERS’ CONFERENCE: A non-mandatory bidders’ conference will be held on-site at the

date and time indicated on the front page of this RFP. Prospective bidders shall meet at the front

door/lobby of the building.

1.5. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this RFP

or wishing to comment on any requirement of the RFP must submit specific questions in writing

no later than the deadline for questions indicated on the first page of this RFP. Questions may

be e-mailed to the point of contact on the front page of this RFP. Questions or comments not

raised in writing on or before the last day of the question period are thereafter waived. At the

close of the question period a copy of all questions or comments and the State's responses will

be posted on the State’s web site http://www.bgs.state.vt.us/pca/bids/bids.php. Every effort will

be made to post this information as soon as possible after the question period ends, contingent

on the number and complexity of the questions.

1.6. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the State

through the issuance of an Addendum to this RFP and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Verbal instructions or written instructions from any

other source are not to be considered.

1.7. BIDDERS ATTENTION IS DIRECTED TO:

1.7.1.Please be advised that all notifications, releases, and addendums associated with this

RFP will be posted at the website noted on the front page of this RFP. The State will

make no attempt to contact contractors with updated information. It is the

responsibility of each contractor to periodically check the posting site for any and all

notifications, releases and addendums associated with the RFP.

1.7.2.BONDING: Full bonding is required for this Project.

1.7.3.It is the Bidder’s responsibility to thoroughly read and comply with all instructions and

requirements of this bid solicitation. Your attention is directed to the special instructions

regarding the bid proposal submissions. Please follow the Instructions to Bidders carefully.

1.8. FUNDING SOURCE:

1.8.1.This project is being funded using Vermont Capital Construction Act funds. Wages for

construction employees shall be paid using no less than Vermont’s Prevailing Wage and

Fringe Benefit Rates.

CONSTRUCTION MANAGEMENT SERVICES

Summer Boilers and Boiler Renovations

Wilcox Facilities Center, 251 Admin Drive, Randolph, VT

2. DETAILED REQUIREMENTS/DESIRED OUTCOMES:

2.1.1. The CM will join the project at the end of the Schematic phase. The CM will be required to participate

in the design process in order to enhance constructability and design quality, reduce the amount of

change orders, control costs and reduce the length of the overall construction period.

2.1.2. The CM will place orders for long lead time equipment as soon as the design can provide the

necessary specifications, so that the construction can commence as soon as possible in order to

meet the intent of having the new boiler(s) carry the load starting in mid-May 2026.

3. PROJECT DESCRIPTION: This project shall provide Construction Management services for the

installation of new #2 oil boiler(s) sized for summer use, initially fed from a temporary fuel oil tank. The

conversion of the existing oil boilers from #4 fuel oil to #2 fuel oil, and the replacement of the existing

underground oil tanks. The conversion of the existing boilers and replacement of the fuel tanks to occur

during the summer and be substantially complete by mid-October 2026.

3.1. The goal is to have the ability to start serving the summer load in May 2026 with the new boiler(s)

so the existing large boilers can be shut down for the summer. During this shut down the

installation of the summer boilers will be completed, the existing boilers will be converted to

operate on #2 fuel oil, and existing underground fuel tanks will be replaced. This will necessitate

a temporary #2 fuel oil tank for the summer boiler(s) until the new underground tanks are complete.

The conversion of the existing boilers and replacement of the fuel tanks shall be substantially

complete by mid-October 2026.

4. PROJECT BUDGET: The project estimate, which includes all pre-construction and construction

services, costs and fees, General Conditions, Cost of Work, and project contingencies, is

$3,700,000.00.

5. PROJECT SCHEDULE:

5.1. The project is anticipated to begin as soon as this Contract is awarded with a preconstruction start

date of approximately January 8, 2026, with a Preconstruction phase ending March 26, 2026, and

a Substantial Completion date for a summer boiler on or before May 15, 2026, and a Substantial

Completion date for the balance of the project on or before October 16, 2026 Final project

schedule, sequences and milestones will be determined by the State Project Manager, Architect,

and the Construction Manager. The contractor shall reflect a total of 12 months of General

Conditions on the enclosed Project Cost Matrix.

Preconstruction Start

Construction Start

Substantial Completion of a summer boiler

Substantial Completion of the balance of the project

Project Completion

Contract Completion (1 Year Warranty)

January 8, 2026

April 15, 2026

May 15, 2026

October 16, 2026

December 31, 2026

December 31, 2027

5.2 All construction, demobilization, final performance testing, Operations and Maintenance Manuals,

and Substantial Completion related to the scope of work performed by the CM must be completed

by December 31, 2026; however, the Project Completion date is set for December 31, 2027, to

allow for the completion of the punch list, final payments, and other administrative purposes.

6. PROPOSAL REQUIREMENTS:

6.1 PRE-CONSTRUCTION SERVICES: The pre-construction services shall include the services

noted in the State of Vermont Standard Contract for Construction Management Services with the

following additions, clarifications, modifications, and requirements.

CONSTRUCTION MANAGEMENT SERVICES

Summer Boilers and Boiler Renovations

Wilcox Facilities Center, 251 Admin Drive, Randolph, VT

6.1.1 For constructability review, the CM will be required, through meetings, phone conferences,

etc., to review the project design and develop a schedule, and advise on construction costs

and schedule implications.

6.1.2

The CM shall provide budget estimates for the project based on the completed

Construction Documents for the first phase. The budget estimates are to include all costs

associated with the project: CM fees, General Conditions, Cost of the Work, fit up costs,

and construction contingency, and shall include descriptions of any assumptions,

clarifications, budgets, or allowances used in the preparation of the budget estimates. The

budget estimates will serve as the basis for evaluating the State’s budget for construction

and for determining the necessity of incorporating cost-saving measures.

6.1.3

The CM shall provide constructability reviews along with the budget estimates and will be

required to submit a tracking list to assemble all review comments in one document and to

allow for the corresponding response to each item. Any cost values associated to a

comment should also be assigned to that comment. Comments are to include a thorough

review of all MEP systems by qualified specialists. The final constructability review shall

also include verification that the documents are complete and coordinated among

disciplines.

6.1.4 Provide cost saving suggestions and value engineering throughout the pre-construction

phase.

6.1.5 An overall site logistics plan is to be developed in close coordination with BGS. This plan is

to be updated throughout the project as site conditions dictate and should address, at

minimum: Site safety, schedule management, State operational needs and limitations.

6.1.6

The CM will follow the procedures for receiving and evaluating proposals which are

acceptable to the State. If, with the approval of the State, the CM elects to self-perform a

portion of the work, they must submit their own bid 24 hours prior to receiving a competitor’s

bid. Any work performed by the CM will include the required supervision (foreman, etc.),

separate from the proposed CM supervision. If bids are not available in time to complete

the GMP, then allowances may be used in the GMP if clearly identified. A schedule of

rates for all CM staff shall be submitted with the proposal and approved by the State.

6.1.7

The CM will submit a GMP for construction for the project prior to the commencement of

construction. Subsequent to the CM’s submittal of the GMP, the CM will work with the

State and the design team on value engineering, cost saving measures, alternative pricing,

etc., as required by the State to bring the guaranteed maximum price within the State’s

budget.

6.1.8 The CM will be required to receive a minimum of three (3) bids on all trade contracts and

major supply items greater than $15,000 when establishing the GMP.

6.1.9

Providing the State and the CM can establish a GMP, which is acceptable to both parties,

the State and the CM will amend the State CM Agreement Form between the State and

Construction Manager. The Fixed Fee for General Conditions and the Fixed Fee for

Construction Services shall be incorporated into the final agreement for construction.

6.2 GENERAL CONDITIONS: Based on the proposed schedule and the available design information,

provide a lump sum fixed fee for all general conditions listed on the included Project Cost Matrix,

including the following:

6.2.1 Full-time and part-time supervision, including job superintendents, and project managers.

CONSTRUCTION MANAGEMENT SERVICES

Summer Boilers and Boiler Renovations

Wilcox Facilities Center, 251 Admin Drive, Randolph, VT

6.2.2 All job site office record keeping and clerical functions, including all required payroll

functions and reporting.

6.2.3 Job site office trailer suitable for the CM’s site office, including space for job meetings, the

Clerk-of-the-Works.

6.2.4 Job site sanitary facilities as required for construction.

6.2.5 Job site power. CM will be responsible for temporary power hookups during construction

of the project.

6.2.6 Administration and execution of all safety programs and safety personnel required by the

CM’s operations and as required to comply with all applicable safety regulations.

6.2.7 Maintaining and completing As-Built drawings, record documents and approved submittals.

6.2.8 Lockable barriers at all access roads, halls, doors, walkways, etc., to prevent

unauthorized vehicular, public, and staff traffic in construction areas.

6.2.9 Storage trailers as required for the CM’s work.

6.2.10 Job site security consisting of reasonable care and diligence in preventing unauthorized

activities on the job site, and the safety and well-being of staff, State employees and the

general public at all times.

6.2.11 Layout for line and grade. CM will be responsible for providing adequate horizontal and

vertical controls.

6.2.12 Labor and equipment to install and maintain temporary heat, including fuel costs, if and

when required to maintain temperature requirements of the facility or for construction.

6.2.13 Coordinating and maintaining dumpster service for all trades. Tipping fees shall be paid by

the CM as part of the cost of the work, not as a general condition.

6.2.14 Daily and final cleaning.

6.2.15 Employee transportation and employee overnight expenses.

6.2.16 General material handling, labor and equipment. Specific material handling equipment,

such as cranes for setting structural steel and masons lifts, may be carried as a cost of the

work with the applicable trades.

6.2.17 All required job support vehicles.

6.2.18 All costs associated with conducting bi-weekly job meetings and the distribution of meeting

minutes.

6.2.19 Creating and revising the construction schedule. All schedules and schedule revisions are

to be posted and distributed to State, Engineer, State’s Consultants and Architect, and all

trade contractors and suppliers.

6.2.20 Commissioning for all systems, including functional verification at startup. This process

shall include attendance by required factory representatives, testing equipment at all

required speeds, and the completion of necessary controls to allow safe and proper start-

up of equipment, and functional performance testing. After startup, this process is to

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
Vermont Technical College Summer Boilers	12/19/2025 04:30PM		12/29/2025 04:30PM