H312--Base 4 Fire and Smoke Door Inspections and Repair Services at Jesse Brown VA Medical Center

Active

Contract Opportunity

See below for Vendor Questions:
1. Will the VA provide current drawings and a door schedule identifying all door numbers and locations? - See attached.
2. If rooms cannot be located because room numbers have changed or do not match the provided documentation, will the VA provide an escort or assistance in locating those rooms? - Yes
3. Are there any special certifications, credentials, or security clearances required for personnel performing this work? This information is provided in the solicitation. VA Security Clearances, IL State Fire Codes and NFPA Standards apply. - This information is provided in the solicitation. VA Security Clearances, IL State Fire Codes and NFPA Standards apply.
4. Should minor repairs identified during the inspection be completed as they are found, or should all deficiencies be documented and submitted in a report for later authorization? - This information is provided in the solicitation. Small repairs to assets will be completed during inspection. The repairs listed will be conducted on doors requiring these specific repairs to be compliant. Repairs Include: Installation of mutes, repairing of small holes in doors/frames, Door closer adjustments, Removal off excessive signage, Removal of material from glazing, Replacing missing screw(s), Installation of hinge filler plates.
5. The project documents do not reference smoke seals. Are smoke seals included within the scope of work, and if so, what are the inspection, repair, or replacement requirements? - Smoke seals are not part of the sow. If smoke seals are missing and required, this deficiency should be notated and included in the list of repairs needed to bring any deficient doors into compliance in the final report.
6. For fire door hold-open magnets, is verification that the magnet properly releases and holds the door sufficient, or is disassembly/opening of the magnetic hold-open components required as part of the inspection and testing? - Concerning the fire door hold-open magnets, verification that the magnet properly holds the door open is sufficient.
7. The Price/Cost Schedule indicated a UNIT PRICE x 12 Months = Total Annual Amount. However, the period of performance states 30 calendar days after receipt of notice to proceed. If the Contractor completes all the work within 30 days, are we able to bill in full (the Total Annual Amount) or will we have to still bill monthly? - Vendors can invoice more often than indicated on the contract, but not less. - Vendors can invoice more often than indicated on the contract, but not less.
8. Do you know where I can find a list of general contractors or planholders for this project? We're looking to bid out, but I'd like to know which GCs we could bid under. If you don't have this information, could you direct me to somebody who might have it? We do not provide this information. - We do not provide this information.
9. There is a total of 585 doors throughout the campus. For the list of materials, is that on a per door basis, or is there a list of parts you would like us to stock onsite? - Yes, there are 585 doors that need to be inspected. The material or the quantity of material that ll be needed for the small repairs is unknown.
10. Is this contract a continuation of an existing annual contract that is expiring, or is it a new requirement? - The last Annual Fire and Smoke Door Inspection was completed on 11-30-2023 for the year 2024 as a 1- time Inspection. We ve been trying to acquire a multi-year contract for some time now.
11. Part 7, Paragraph 2 states that the report is due within 4 weeks of completing the inspection. - Correct
Paragraph 3 states that the documentation/invoice must be submitted to the Contracting Officer (CO) and Contracting Officer's Representative (COR) via email no later than 5 business days after completion of the project. - Completion of the project is achieved when the final reports are received, no later than 4 weeks after completing the inspection. The invoice must be submitted no later than 5 business days after completion of the project.

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