2026-007 Household Hazardous Waste Collection 2027

Request for Bids
Household Hazardous Waste Collection
RFB 2026-007
Town of Salem NH
SALEM PURCHASING
Gia Faccadio, Purchasing Agent
Nicole McGee, Finance Director
Joseph R. Devine Jr., Town Manager
Prepared for and in coordination with

REQUEST FOR BIDS
RFB 2026-007
HOUSEHOLD HAZARDOUS WASTE COLLECTION 2027
The Town of Salem NH, in coordination with the Salem NH Municipal Services Department is
seeking bids/proposals for Household Hazardous Waste Collection 2027 in accordance with the
specifications, terms, and conditions listed in RFB 2026-007 which can be obtained at
https://www.salemnh.gov/bids. All bids must be received by W e d n e s d a y , J u l y
1 5 , 2 0 26 , at 9:30 AM EST. Late proposals will not be considered. Two (2) copies
of the bid package must be submitted in a sealed envelope, plainly marked:
Town of Salem NH
ATTN: Purchasing Division
RFB 2026-007
Household Hazardous
Waste 2027
33 Geremonty Drive
Salem, NH 03079
Qualified companies requiring additional information or clarification relative to the contents of
the bid may direct inquiries to Gia Faccadio, Purchasing Agent, gfaccadio@salemnh.gov.
The Town reserves the right to reject any or all bids or any part thereof, to waive any informality
in the bidding, and to accept the bid considered to be in the best interest of the Town. The Town
also reserves the right to conduct reasonable negotiations with low bidders and sole bidders.
Failure to submit all information may disqualify a bid.
SCOPE OF SERVICES
The Contractor shall successfully perform a household hazardous waste collection operation at the
Salem N.H. Public Works Garage at 21 Cross Street open to residents (non-commercial) of the
Town of Salem, New Hampshire on a Saturday to be determined in September and/or October of
2027 between the hours of 8:00 AM to 1:00 PM.
The work of this contract consists of receiving, analyzing, sorting, consolidating, packaging,
transporting, and disposing of household hazardous wastes for the Town of Salem N.H., population
approximately 30,000. A summary of participation and quantity collected for the last five years are
presented below. These numbers are estimates, collected unofficially, and no indication or
guarantee of future participation or quantities to be collected. Contractor shall fill out accordingly
on BID FORM and listing their Name (CONTRACTOR) and SIGNATURE.
Year 2021 2022 2023 2024 2025
Vehicles 320 267 300 502 376
Estimated Pounds 27,893 23,560 26,471 44,176 33,080

DESCRIPTION
The Contractor shall be responsible for:
* Receiving household hazardous wastes, as defined by New Hampshire Hazardous Waste Rules.
* Segregating, analyzing, consolidating, containerizing, and labeling all household hazardous
wastes.
* Loading, documenting, and transporting all collected household hazardous wastes in properly
placarded vehicles.
* Disposing of all household hazardous wastes at permitted hazardous waste treatment of
disposal facilities. Certificates of destruction must be supplied to the Owner.
BID ITEMS:
# ITEM COLLECTION METHOD
1 Collection Event Set Up Fee Lump Sum
2 Consolidated Organic Liquids 55 gallon drum
3 Consolidated Liquid Solvents 55 gallon drum
4 Oil Based Paint (w/cans) 55 gallon drum
5 Consolidated Anti-freeze 55 gallon drum
6 Misc. Lab packed Chemicals 55 gallon drum
7 Misc. Consolidated Chemicals 5 gallon pail
8 Aerosol Cans 55 gallon drum
9 Pesticides/Herbicides 55 gallon drum
10 Granular Pesticides/Herbicides/Fertilizer Pallet (lbs) of Preferred
11 Misc. Hazardous Wastes 16 gallon drum
12 Household Batteries Collected (lbs)
13 Automotive Batteries Pallet (lbs)
14 Misc. Consolidated Acids and Alkaline Bases 16 gallon drum
15 Mercury Products Collected (lbs)
16 Old Gasoline 55 gallon drum
17 Old/Used Motor Oil 55 gallon drum
18 Fluorescent Light Bulbs Boxed
Associated Subsequent Hazardous
19 LUMP SUM (If Applicable/TBD)
Identification
ITEM 19: Any subsequent identified Hazardous Waste associated with or from Polychlorinated Biphenyl (PCB
Contaminated Waste shall consist of all costs associated with disposing of PCB contaminated waste if containers are found to be
contaminated after analysis. This item shall only be used if a container is found to have a contamination level greater than 40 PPM
It is the Owner's intent not to accept any PCB contaminated wastes. This item pertains only to contamination discovered
after the containers have left the collection site. Disposal of Polychlorinated Biphenyl Contaminated Waste shall be paid for at the
contract price bid per container of the size specified.

SAFETY
The Contractor shall adhere to all appropriate safety procedures, including but not limited to those
outlined in the Technical Specifications and shall properly handle, package, containerize, label,
load and transport all hazardous wastes accepted during the operation in a manner approved by the
State of New Hampshire Department of Environmental Services.
MANAGEMENT
The Contractor shall have the following present at the site: a Project Manager/Safety Officer
responsible for directing the Contractor's operation. This person shall report to the Town of Salem's
Project Manager and shall coordinate the project's activities with said Project Manager. The
Contractor shall also have present, an employee of or agent of the Contractor trained in chemical
identification of all hazardous and acutely hazardous wastes as defined in the N.H. Hazardous
Waste Rules. The Contractor shall also have present at least eight additional employees or agents
to handle, containerize, label, load and transport wastes for treatment or disposal at a permitted
hazardous waste facility. Each of the above-specified persons shall be sufficiently experienced to
properly carry out the operation.
CO-OPERATION
The Contractor shall accept wastes only from individuals designated by the Town of Salem's
Project Manager at the site, and only in such amounts as are approved by the Project Manager and
shall cooperate to the fullest measure possible with the Town of Salem's personnel in the operation.
ACCOUNTABILITY
One half hour after the collection has begun and every half hour thereafter, the Contractor's Project
Manager will give the Town an update of the quantity of waste which has been received to that
point in each classification together with the agreed unit price and total cost for each classification.
The Town shall be responsible for terminating the collection program at any time.
SET UP
The Contractor shall supply and have available at the appropriate site on the cleanup day, all
equipment, and personnel necessary to perform the tasks included in their "Work Plan." Said
"Work Plan" shall be prepared in accordance with that specified in the Technical Specifications.
Contractor shall provide all necessary vessels i.e.: roll-off dumpsters/containers for the purposes
of removing cardboard, crates, and any other trash generated from residents transporting their
materials.
EMERGENCIES
The Contractor shall be responsible for fulfilling requirements of their "Site Safety, Spill Response,
and Emergency Evacuation Plan." Said plan shall be prepared in accordance with that specified in
the Technical Specifications.
REGISTRATION
No Pre-registration is required.

QUANTITIES
None Specified to Residents - Estimated
TARGET
It is the Town's desire and intent to provide waste collection to as many Salem residents as are in
need of this service.
PERSONNEL
The contractor shall, at its own expense, provide all personnel necessary to perform the work. The
contractor shall warrant that all personnel engaged in the work shall be qualified to perform the
work and shall be properly licensed and authorized to perform all such work under all applicable
laws.
EQUIPMENT
The contractor shall supply and have available at the appropriate site on the appropriate day, all
equipment and supplies necessary to perform the work in accordance with the contract documents.
The Contractor is responsible for all necessary means to store and transport all materials from site
in allotted time frame in these specifications. Also, the contractor is responsible for loading such
materials. Containers supplied shall be: two (2) roll-off dumpsters; one (1) with a liner for paint
cans that have been emptied and one (1) without liner to collect empty cardboard containers that
have transported containers of HHW and are soaked with waste, supplies, tools, equipment, labor
and other services necessary to the completion of the project as intended and specified herein.
QUANTITIES
The number of vehicles, gallons, drums and pounds as stated above are based on actual last year's
collection data (overall pounds estimate), and collection was one day from 8:00am to 1:00pm. They
are not guaranteed to be exact for this year. Quantities of work that are to be performed under this
contract and any departure there from will not be accepted as valid grounds for any claim for
damages or for loss of profits. The Town of Salem specifically reserves the right to delete any
portion of the work if desirable to keep expenditures within available funds. The total proposal
representing the sum of the estimated quantities times the unit prices bid, will be used as the basis
for the comparison of bids.
PRE-COLLECTION CONFERENCE
After execution of this agreement, but prior to starting the work, a pre-collection conference shall
be held. The attendance of the contractor and his contract manager shall be mandatory. The
Town shall notify all other appropriate personnel of the time and site of the Conference. The
Conference may be held at the Town of Salem, Public Works Department, and/or the platform for
the meeting will be discussed at time of communication of Award. Procedures to be followed for
the duration of the collection shall be established and discussed at this time. In addition, the
contractor shall provide the Town with the proposed Work Plan, Safety Plan, and Hazardous
Response Plan.

PANDEMIC RELATED MEASURES
The Contractor will be required to take any/all precautions related the Covid-19 Pandemic as
required per CDC guidelines and/or Town recommendations if applicable.
COLLECTION SEQUENCE
When a homeowner arrives at the designated facility, posted signs shall direct him to the reception
area. At that point, Town representatives shall meet the incoming vehicle and elicit general
information from the participant (e.g., Town of residence, types and amounts of wastes brought to
the facility.)
The participant then drives to the collection area where the waste material shall be removed from
the vehicle and taken to the handling tables by Contractor representatives. At this point, the
Contractor takes custody of the waste. Once removed, the participant will be directed toward the
exit.
Any excessive waste and/or questionable collection shall be examined closely by Town Staff. If
necessary and applicable, the waste will be removed from the participant's vehicle by the
Contractor's representative and shall be handed accordingly along with its accompanying
information sheet.
The Contractor shall segregate known wastes from unknown wastes. Separate tables shall be used.
Known waste shall be transferred from its table to one of three repackaging tables: solvents,
corrosives, pesticides and/or poisons. The Contractor's personnel shall man those tables, repackage
the waste as necessary, record information about those wastes for manifest purposes and
containerize the wastes in 55-gallon drums. The wastes shall be packaged on-site so that they may
be properly disposed of, e.g., as lab packs, etc. All paints accepted shall be bulked on site.
Unknown wastes shall be transferred from the collection table to the analysis area by the
Contractor. As the responsible party, the Contractor shall conduct simple chemical analysis on
these wastes to determine appropriate classification. Following classification, those wastes shall
then be packaged at this location for transportation to an authorized hazardous waste facility.
Once the drum has been filled with waste, it shall be properly closed and transferred to the box
trailer for storage. Manifests shall be initiated by the Contractor. Upon completion of the
collections at the end of each day, the vehicle shall transport the wastes to an authorized treatment
or disposal facility. No drums shall leave the site until they are properly packaged.
REPORTING
Contractor shall provide the Town with a complete Uniform Hazardous Waste Manifest with
Chain of Command, Form Approved OMB No. 2050-0039 as applicable. Contractor will also
supply Town with Final Itemized Form showing all collections and unit weights thereof.
INVOICING
Contractor shall provide the Town with an invoice within 30 days of the scheduled date of the
event.

RESPONSE REQUIREMENTS
Vendors must include the following in the submissions of their bids:
1. Submission no later than Wednesday, July 15, 2026 at 9:30AM EST.
2. Attachment A: Bid Sheet - completed in full and correct with pricing. The TOTAL BID
will be all prices listed under Total added together.
3. Attachment B: Signatory Declaration
4. Attachment C: Non-Collusion Statement
5. Attachment D: Indemnification Agreement
6. Attachment E: No Bid Questionnaire
7. W-9

ATTACHMENT A: BID SHEET
RFB 2026 - 007
Household Hazardous Waste Collection 2027
BID EST.
DESCRIPTION UNIT UNIT PRICE TOTAL
ITEM
QUANTITY*
1 Collection Event Setup Fee Lump Sum 1 $ $
2 Consolidated Organic Liquid 55 Gallon Drum 12 $ $
Consolidated Liquid Based Solvents /
3 55 Gallon Drum 9 $ $
Varnishes
4 Oil Based Paint (w/cans) 55 Gallon Drum 84 $ $
5 Consolidated Anti-freeze 55 Gallon Drum 8 $ $
6 Misc. Lab packed Chemicals 55 Gallon Drum 1 $ $
7 Misc. Consolidated Chemicals 16 Gallon drum 1 $ $
8 Aerosol Cans 55 Gallon Drum 4 $ $
9 Pesticides/Herbicides 55 Gallon Drum 15 $ $
10 Granular Pesticides Herbicides/Fertilizer 55 Gallon Drum 7 $ $
11 Misc Hazardous Wastes 16 Gallon Drum 1 $ $
12 Household Batteries Collected (lbs.) 321 $ $
13 Automotive Batteries Collected (lbs.) 277 $ $
14 Misc. Consolidated Acids and Alkaline Bases 55 Gallon Drum 16 $ $
15 Mercury products Collected (lbs.) 6 $ $
16 Old Gasoline 55 Gallon Drum 14 $ $
17 Motor Oil (old or used) 55 Gallon Drum 30 $ $
18 Fluorescent Light Bulbs Boxed 50 $ $
TOTAL BID $
Written BID:
19 Subsequent Hazardous Waste Lump Sum $

*
2025 QUANTITIES - NO GUARANTEES +/- FOR 2027, FINAL PAYMENT BY ACTUAL VERIFIED COLLECTED
CONTRACTOR:
SIGNATURE:

GENERAL TERMS AND CONDITIONS
*These are General Terms and Conditions for all Request for Bids, and some items thereof may not
be applicable to this bid.
PREPARATIONS OF BIDS/PROPOSALS: Proposals shall be submitted on the forms provided and
must be signed by the Bidder or his authorized representative. The person signing the proposal shall initial
any corrections to entries made on the attached forms.
Vendors must provide pricing on all items appearing on the bid forms unless specific directions in the
advertisement, on the bid form or in the special provisions allowed for partial bids. Failure to provide
pricing on all items may disqualify the bid. Alternative bids will be considered, unless otherwise stated,
only if the alternate is described completely, including, but not limited to, sample, if requested and
specifications sufficient so that a comparison to the request can be made.
Any questions or inquiries must be submitted in writing and must be received by the Purchasing
Department no later than seven (7) calendar days before the Request for Proposal due date to be considered.
Any changes to the Request for Proposal will be provided to all bidders of record.
The name of manufacturer, trade name, or catalog number mentioned in this request for bid description is
for the purpose of designating a minimum standard of quality and type. Such references are not intended
to be restrictive, although specified color, type of material and specified measurements may be mandatory.
Proposals will be considered for any brand that meets or exceeds the quality of the specifications listed. On
all such proposals, the bidder shall specify the product they are proposing and shall supply sufficient data
to enable a comparison to be made with the particular brand or manufacturer specified. Failure to submit
the above may be sufficient grounds for rejection of the proposal.
SUBMITED BIDS/PROPOSALS: Proposals must be submitted as directed in the Notice to Qualified
Firms, and on the forms provided unless otherwise specified. Proposals must be typewritten or printed in
ink. Proposals must be mailed or delivered in person. Proposals that are faxed or emailed will not be
accepted.
WITHDRAWING BIDS/PROPOSALS: Proposals may be withdrawn prior to the opening date and
time upon written request of the Proposer. Negligence on the part of the Proposer in preparing his/her
proposal shall not constitute a right to withdraw a proposal subsequent to the proposal opening.
PROPOSAL EVALUATION:
The Town reserves the right to reject any and all proposals received for the following reasons including
but not limited to:
* Fails to adhere to one or more of the provisions established in the proposal.
* Fails to submit its proposal at the time or in the format specified herein or to supply the minimum
information requested herein.
* Fails to meet the minimum evaluation criteria specified in this proposal.
* Fails to submit its proposal to the required address on or before the deadline date established by
the Town.
* Misrepresents its services, experience and personnel by providing demonstrably false information
in its proposal or fails to provide material information.
* Fails to submit its cost on the enclosed bid form.
* Refuses a reasonable request for an interview.
* Refuses to provide clarification requested by the Town.