Fleet Management System (Software Solution)

Brookhaven Science Associates, LLC (BSA) is conducting market research to identify qualified vendors capable of providing a cloud-based fleet management system to support the management, compliance, and reporting requirements of a fleet of approximately 600–700 vehicles and equipment assets.

The desired solution shall be a Software-as-a-Service (SaaS) platform that provides an integrated, centralized system for fleet operations, including asset management, maintenance and work order tracking, inspections, reporting, and system integration.

The system must include, at a minimum, the following capabilities:

• Centralized asset lifecycle management for vehicles and equipment


• Work order management and preventive maintenance scheduling (time and mileage-based)


• Electronic Driver Vehicle Inspection Reports (DVIR) with digital signature capability


• Native mobile application enabling field users to perform inspections, manage work orders, and upload photos/documentation


• Real-time reporting and analytics, including maintenance costs, fuel usage, and asset utilization


• Integration with telematics (GPS-based systems) and fuel management systems


• Cloud-based architecture with role-based access and real-time data availability

This Sources Sought Notice is issued for informational and planning purposes only and does not constitute a solicitation. BSA is not requesting proposals at this time.

Interested vendors are invited to submit capability statements demonstrating their ability to meet the requirements described above.