Sci Pittsburgh Site Maintenance Services

Location:	Pennsylvania
Posted:	Mar 5, 2026
Due:	Mar 11, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment S - Utilities and Training Services
Solicitation No:	6100064632
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

02/10/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100064632

Solicitation/Project Title:

SCI-Pittsburgh Site Maintenance Services

Description:

The Pennsylvania Department of Corrections (PA DOC) is no longer occupying the State Corrections Institution at Pittsburgh and requires a contractor to provide light maintenance services at the Institution. The facility consists of 31 buildings with a total area of approximately 587,000 square feet. Buildings in this facility vary between 132 years old while others are 21 years old.

This is an electronic bid only. Registered Vendors may find bid at: https://pasupplierportal.state.pa.us/irj/portal/anonymous.

You may refer to the SRM Bidding Reference Guide on the Supplier Service Center for bidding instruction or contract the helpdesk at (877) 435-7363, Choose option 2.

Only Electronic Bid Responses will be accepted for submission. All bidders are responsible for monitoring the DGS emarketplace website to view any change notices to this IFB. The change notices shall become incorporated as part of this bid. In order to submit your Bid Response, interested vendors must be registered. To register, obtain a vendor number and to allow for submission of an online bid, please visit www.pasupplierportal.state.pa.us

All bids must be submitted electronically.

Department Information
Department/Agency:	Department of Corrections	Delivery Location:
County:	Allegheny	Duration:	1 year

Contact Information
First Name:	Russ	Last Name:	Ilgenfritz
Phone Number: (XXX-XXX-XXXX)	717-728-3919	Email:	rilgenfrit@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	02/10/26
Solicitation Due Date:	03/11/26	Solicitation Due Time:	2:00 PM
Solicitation Opening Date:	03/11/26	Solicitation Opening Time:	2:01 PM
Opening Location:
No. of Addendums:	1

Amended Date:	03/05/26

Related Solicitation Files

Original Files

Attachment 2 - SCI-Pittsburgh Site Maintenance Services SOW 2-5-26.pdf

Flyers/Addendums

Bid 6100064632 - Addendum 1.pdf

Attachment Preview

6100064632

Attachment 2

Statement of Work

State Correctional Institution at Pittsburgh

Site Maintenance Services

I. SCOPE OF WORK:

The Department of Corrections (DOC) is no longer occupying the State Corrections

Institution at Pittsburgh and requires a contractor to provide light maintenance services at

the Institution. The facility consists of 31 buildings with a total area of approximately

587,000 square feet. Buildings in this facility vary between 132 years old while others

are 21 years old. The facility is located at 3001 Beaver Avenue, Pittsburgh, PA 15233.

A site plan shall be provided upon request.

These bid specifications detail the services, including labor and materials, which a

contractor shall perform all measures to maintain security of the facility from outside

individuals. Only those individuals approved by the department of Corrections shall have

access to the secured parts of the facility

The facility is non-operational with the exception of electrical service.

A. Safety

B. Hazardous Material Abatement (where required or if disturbed)

C. Site Lighting

D. Snow/Ice Removal

E. Grass and Brush Control

Questions regarding the technical aspect, bidding or contracting procedures should be

directed to Russ Ilgenfritz at rilgenfrit@pa.gov or 717-728-3919.

II. CONTRACT TERM:

The contract term shall commence upon execution and receipt of purchase order. This is

a one (1) year contract with the option of four (4) one (1) year renewals upon the same

terms and conditions set forth in the contract.

Upon renewal, the Department, based on past performance, may negotiate an increase in

the unit prices, by a rate not to exceed 3%, with supporting justification.

The contract quantities herein are estimated only and may increase or decrease

depending on the needs of the Department. Contractor shall be paid at the unit price

bid for actual work performed.

III. SITE INSPECTION:

A mandatory site inspection will be held at SCI Pittsburgh, 3001 Beaver Avenue,

Pittsburgh, PA 15233 on February 25, 2026 at 11:00AM. Prospective bidders

shall contact Jim Niehenke, Facility Maintenance Manager, SCI-

Pittsburgh at jniehenke@pa.gov or at 724-630-1633 to confirm

attendance and identify participation by February 17, 2026 with the names of

those individuals who will be attending the mandatory site inspection.

The site inspection is held as it is the responsibility of the contractor, by careful personal

examination, to satisfy themselves as to the nature and location of the work, and the

character, quality, and quantity of the labor, materials and equipment that will be required.

By careful examination of the bid specifications and being in accord therewith, the

contractor shall predetermine prosecution of the work, the general and specific location

conditions, and all other matters that in any way affect the work under this contract. Failure

to become familiar with the contract requirements or to comply with any or all of the

requirements of this paragraph shall not be permitted as a basis for any claims made by the

contractor, and they assume all responsibility for the faithful performance of the provisions

of the contract. All dimension or measurements contained in these contract documents are

for the convenience of bidders and must be verified in full by the contractor. A basic site

plan will be provided at this time.

Contractors may submit in writing any questions to Russ Ilgenfritz at rilgenfrit@pa.gov by

COB March 3, 2026. All answers will be posted to the Department of General Services

website www.emarketplace.state.pa.us by March 5, 2026. Answers to questions are not

official until they are posted to the website.

IV. CONTRACT TASKS – MAINTENANCE SERVICES:

1. All site utility costs are paid by the Department of Corrections

2. The contractor shall have staffing five days per week between the hours of 6 AM

and 6 PM.

3. In the event strong odors are emitting from the drains the contractor shall use a

glycol solution in all traps including floor drains.

4. The DOC Manager Jim Niehenke will provide notice to the Contractor(s) prior

to any staff or other approved entities entering the facility.

5. No equipment, vehicles, or tools will remain at the facility for any contractor’s

use.

6. Phone and data, if needed shall be the responsibility of the contractor.

A. SAFETY:

1. Fire Safety: maintain clear access for responding emergency responders. All

internal fire safety measures (fire sprinkler systems and equipment) have been

removed from service.

2. Local Coordination with Fire and Police Authorities: Contractor shall contact

and inform all local police and fire authorities regarding the presence of

security, the availability of keys, and other fire safety equipment & fire

sprinkler systems.

3. Potential Nuisance Hazard: Awarded contractor shall take special precautions

to make safe against any trespassers any open structures such as open pits,

manholes, tunnels, etc. Provide fencing or covering as required to eliminate

all such hazards.

B. PROTECTION OF HAZARDOUS MATERIALS (WHERE REQUIRED):

1. There is existing lead paint, asbestos, suspected PCB, mercury and

miscellaneous chemicals located on site. Awarded Contractor shall protect

and maintain existing hazardous materials as is.

2. Notify DOC Manager of any required abatement or encapsulation. DOC shall

engage a certified contractor to perform the work in accordance with all

applicable federal, state, and local environmental codes and regulations.

3. At no time shall the contractor perform any abatement; removal or

encapsulation of any regulated materials. The contractor shall immediately

contact the DOC representative for this contract to identify the issue and to

follow direction provided by the representative.

C. BUILDINGS AND GROUNDS:

1. Lighting:

a. As directed by the DOC, the contractor shall operate and maintain all

exterior lighting on or outside of the secured perimeter.

b. The Contractor shall maintain a minimum of 25% of the exterior lighting

fixtures spread uniformly throughout the facility. All pole mounted site

light fixtures for entrance streets, parking lots, and driveways shall be

operated and maintained in normal operations capacity.

c. All light fixtures for entrance streets and driveways shall be operated

and maintained.

d. Tunnels or access routes to tunnels where potential regulated substances

are located shall be off limits to contractors and visitors. Issues requiring

entrance to these areas shall be under the direction of the DOC

representative.

2. Snow/Ice Removal:

a. Provide snow and ice removal from site roadways, parking lots, and walkways as

necessary to enable access to entire facility to accommodate essential safety,

maintenance, security, and inspection services. Snow and ice shall be removed

when it becomes a hazard to personnel and/or vehicular traffic. For this contract,

any measurable accumulation of snow or ice shall be removed by contractor as

soon as possible. Any snow required to be removed for accessibility, safety,

maintenance, security, or inspection shall be deposited at a location approved by

the DOC Manager, Jim Niehenke.

b. During inclement weather the contactor shall have a response time of two (2) hours

to begin snow/ice removal remediation for the performance of security rounds. The

contractor shall remain on site until such time as the weather event has concluded

and the facility walking surfaces are safe and passable.

c. Maintain accessibility of all buildings to local fire, police and emergency

authorities.

3. Preventative Maintenance:

The contractor shall provide the necessary management and supervision of

the facility. Examples of the work shall include, but not be limited to the

following (where applicable):

a. The maintenance contractor shall conduct safety checks, at a minimum

of weekly, to ensure no changes to the structure or security of the

existing infrastructure has changed and poses a hazard to any approved

visitors.

• Any changes to the infrastructure including security fencing

shall be identified in a report to the DOC Maintenance Manager

Jim Niehenke.

• In the event these findings are minor in nature the contractor

can be directed by the contractor manager to proceed with

repairs on a time and material basis.

• All inspections shall occur on daylight shift so as to reduce the

potential of injury.

• A record of all inspections shall be maintained by the

contractor.

• The contractor shall send a checklist/monthly report to the

contractor manager Jim Niehenke who will forward said reports

to the Central Office Bureau of Operations Project Manager.

representative. Awarded Contractor may be requested to send

an example of reports.

• Provide and utilize an electronic guard tour system or for

maintenance inspections on a route that encompasses all areas

of the site, general exterior and interior areas of each building

for review and approval by DOC Operations Project Manager.

b. Inspect roofs and remote/secured areas as required by observed or

suspected change in conditions. Provide an inspection of all buildings at

least once every week by maintenance personnel.

c. The inspection shall include an internal and external walkthrough of all

building areas. Maintain documentation of inspections detailing inspection

staff names, observations, and times of walkthroughs. The inspections shall

pay special attention to maintenance issues, and any other items that will

cause failures of the buildings or systems. Temporary repairs and measures

to reduce damage to buildings caused by any issues discovered during

maintenance inspections shall be reported to the contractor manager

immediately for direction to proceed.

d. Structural Integrity Inspection: Inspect all buildings monthly for leaking

roofs or other structural problems, and repair or replace as necessary.

e. Maintain, repair, and replace the electrical distribution system from the

utility point of entry throughout the entire facility. This shall include

transformers, switchgear, motor control centers, panelboards, generators,

etc.

f. Maintain, repair, and replace security fences and gates to preserve,

maintain condition, and prevent unauthorized access.

g. Submit maintenance guard tour reports, maintenance inspection

documentation, preventative maintenance reports, and repair/replacement

work performed on equipment to the DOC Manager on a monthly basis.

Report all instances of required emergency maintenance to the DOC

Project Manager as soon as possible.

h. Contractor is responsible for all costs associated with replacing items that

are consumable or replaced on routine basis such as lamps, weather

stripping, etc. For failure of non-consumable equipment or fixtures that

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Sci Pittsburgh Site Maintenance Services

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