Westshore e-Sports Center Renovations Project #20261150 - click to view

BID/PERMIT SET
for
CUYAHOGA COMMUNITY COLLEGE
WESTSHORE CAMPUS
E-SPORTS CENTER RENOVATIONS
06/19/26
31001 CLEMENS RD
WESTLAKE, OHIO 44145
Prepared by:
06/19/26
GPD Group
520 South Main Street
Suite 2531
Akron, Ohio 44311
June 22, 2026
Job No. 2026052.01
06/19/26

CUYAHOGA COMMUNITY COLLEGE
Capital & Construction
700 Carnegie Ave.
Cleveland, OH 44115
Request for Proposal
June 22, 2026
Westshore e-Sports Center Renovations
#20261150
Bid Packages in this RFP:
General Contracting
BID DUE DATE: July 14, 2026
1 | P a g e

Table of Contents
1 Introduction
1.1 Project Overview
2 Submitting Your Proposal
2.1 Contacts
2.2 Preparation of Proposal
2.3 Local Engagement
3 Administrative and Contractual Information
3.1 Award of Contract
3.2 Pricing
3.3 Delivery of Products and Services
3.4 Billing
3.5 Contract and License Agreements
4 Terms and Conditions
4.1 Entire Agreement
4.2 Time of Performance
4.3 Contract Amendments
4.4 Insurance
4.5 Indemnification
4.6 Other Benefits
4.7 Non-Disclosure
4.8 Publicity
4.9 Severability
4.10 Assignment
4.11 Observance of College Rules and Regulations
5 Additional Information & Requirements
Appendix A: Bid Form
Appendix B: Bid Documents - Drawing Set
Appendix C: Bid Documents - Specification Set
2 | P a g e

INTRODUCTION
Cuyahoga Community College District (Tri-C) is issuing this Request for Proposal (RFP) and inviting
responses for the goods and/or services described in the accompanying specifications according to the
terms, conditions, and requirements herein. Vendors responding to this RFP shall be herein called the
"Bidder."
1.1 Project Overview
Tri-C will renovate Classroom 140 of the Westshore Campus building into an e-sports competition lab
for the College.
The estimated cost of construction for the project is $138,000.
COLLEGE: MISSION, VISION, VALUES, AND HISTORY
Mission
To provide high quality, accessible and affordable educational opportunities and services-including
university transfer, technical and lifelong learning programs-that promote individual development and
improve the overall quality of life in a multicultural community.
Vision
Cuyahoga Community College will be recognized as an exemplary teaching and learning community that
fosters service and student success. The College will be a valued resource and leader in academic quality,
cultural enrichment, and economic development characterized by continuous improvement, innovation,
and community responsiveness.
Values
To successfully fulfill the mission and vision, Cuyahoga Community College is consciously committed to
diversity, integrity, academic excellence, and achievement of individual and institutional goals. We are
dedicated to building trust, respect, and confidence among our colleagues, students, and the community.
History
Cuyahoga Community College was established in 1963, as Ohio's first community college. It now serves
more than 55,000 credit and non-credit students each year. The College has four (4) traditional campuses. The
Metropolitan Campus is located near downtown Cleveland, the Western Campus is located in Parma, the
Eastern Campus is located in Highland Hills Village, and the Westshore Campus is located in Westlake. Two
(2) Corporate Colleges are located in Westlake and Warrensville Heights; a Workforce Community, and
Economic Development Division (WCED) is located at the Manufacturing Technology Center adjacent to the
Metro Campus, in addition to a few other training centers; and the Administration Offices are located
downtown.
Cuyahoga Community College, Ohio's largest community college, offers associate degrees, certificate
programs and the first two years of a baccalaureate degree. Students can choose from nearly 1,000 credit
courses in more than 70 career, certificate and university transfer programs. Approximately 80 off-campus
credit courses are available at various locations near homes, work sites, and via the internet; and non-credit
workforce and professional development courses are also offered.
Cuyahoga Community College offers a quality education and flexible learning options at the lowest tuition in
Northeast Ohio. The College also generates spending of about $1.7 billion annually in Northeast Ohio and
sustains more than 21,500 jobs. In addition, more than 500,000 Northeast Ohio residents attend college-
3 | P a g e

sponsored cultural, community and sports programs each year. The College is home to the Cuyahoga
Community College JazzFest in Cleveland, the nation's premier educational jazz festival, and hosts popular
cultural arts programs at Playhouse Square and at campus theatres. More than 1,000,000 county residents have
passed through Cuyahoga Community College's doors, representing one in five county residents.
Specific information about Cuyahoga Community College can be obtained at www.tri-
c.edu .
1 SUBMITTING YOUR PROPOSAL
Bidders are cautioned to read the information contained in this RFP carefully. Bidders must submit
complete responses to all requirements and questions, in the order listed, and in accordance with the
instructions specified in this RFP.
The Bid Due Date is: July 14, 2026, by 12:00 noon. Proposals must be received at the location set forth
below. Late proposals will not be accepted. Tri-C will confirm receipt of any hard copies with a date
and time stamp.
Signed proposals in .pdf format are to be submitted to:
Judi.cooper@tri-c.edu
Cuyahoga Community College
700 Carnegie Avenue
Cleveland, OH 44115
Attn: Judi Cooper
2.1 Contacts
Bidders must direct all questions regarding this RFP to Matt O'Donnell, Executive Director at
Matthew.ODonnell2@tri-c.edu . The last day for questions is July 6th at noon.
2.2 Preparation of Proposal
In submitting a proposal or in its performance under an award by Tri-C, the successful Bidder warrants
and represents that it is not suspended or debarred by the Federal Government or the State of Ohio.
* Bidders must notify Tri-C promptly of any ambiguity, inconsistency, or errors.
* Tri-C will not provide compensation for any expenses incurred by the Bidder for preparation of the
proposal or for product or service demonstrations.
* Alterations, deviations, or modifications must be noted in the submittal package.
* Tri-C will not assume responsibility for errors or misinterpretations resulting from the use of
incomplete documents.
* Tri-C may not consider proposals that require or request changes to the terms of this RFP.
4 | P a g e

* Proposals and any other information submitted in response to this proposal are the property of the
Tri-C, and will not be returned.
2.3 Local Engagement
Tri-C is committed to diversity and to supporting Greater Cleveland's economy. All contractors are
encouraged to do business with local vendors and sub-contractors.
3 ADMINISTRATIVE AND CONTRACTUAL INFORMATION
* Tri-C reserves the right to reject any or all proposals received as a result of this RFP, modify
specifications proposed, waive any formalities or technicalities, or negotiate separately with any
source and in any manner whatsoever.
* Tri-C does not discriminate in admission, access, or treatment in programs and activities,
employment policies or practices based on race, creed, sex, color, national or ethnic origin, religion,
marital status, age, sexual orientation, Vietnam-era or qualified disabled veteran status, or qualified
disability.
3.1 Award of Contract
Tri-C, at its sole discretion, shall decide if an award will result from this RFP. Proposals must be fully
responsive to all requirements stated in the RFP to obtain consideration. Tri-C may not consider any
proposal not prepared and submitted in accordance with the provisions outlined herein.
In the event a contract is awarded, this RFP and the proposal of the successful Bidder will be included
as an addendum to the contractual obligations. Therefore, no information should be submitted which
cannot be incorporated into that agreement.
Price alone will not be the sole determining factor in the selection process.
* Tri-C reserves the right to award based on various selection criteria.
* Tri-C is not bound to accept the lowest cost proposal, if in its judgment the lowest cost proposal
does not provide the best overall value.
* Portions of the RFP may be awarded separately.
* Tri-C reserves the right to negotiate the final details of the Contract with the successful Bidder.
Pricing
* The Bidder must honor original pricing on all purchase orders up to the effective date of the approval.
* Price changes will be considered only after the initial term. Requests for price increases, prior to this
period, may result in cancellation of the contract or specific items in the contract.
* Any price increase granted by Tri-C will be in the form of a written addendum to the original
purchase order.
* All Bidders are required to hold discounted pricing for a period of six (6) months from time of
submitted bid.
3.2 Delivery of Products and Services
5 | P a g e

Delivery requirements including inside delivery, and or installation for products and services are to be
in coordination with Cuyahoga Community College or its designee. Late deliveries may be assessed a
late fee.
* Deliveries of products & services must also be coordinated and scheduled with
Tri-C. Reference attached Schedule, Appendix D.
3.3 Billing
Invoices must reflect the purchase order number and be submitted to Accounts Payable at:
Cuyahoga Community College
Accounts Payable
P O Box 5229
Cleveland, OH 44101-0229
Or emailed to Tri-C@edmamericas.com
3.4 Contract and License Agreements
Respondents must comply with all State of Ohio and Federal regulations concerning wages, liability
insurance, worker's compensation, discrimination, intimidation, and any other applicable regulations.
4 TERMS AND CONDITIONS
Tri-C's Terms and Conditions are accessible on our web site at:
http://www.tri-c.edu/administrative-departments/supplier-managed-
services/documents/terms.pdf
4.1 Entire Agreement
The RFP and any resulting Contract shall be the complete and exclusive statement of the agreement
between Tri-C and the Bidder and supersedes all prior oral or written agreements.
The terms and conditions of any purchase order, agreements, amendments, modifications, or other
documents submitted by either party which conflict with or in any way purport to amend or add to any
of the terms and conditions of the Contract are specifically objected to by the other party and shall be of
no force or effect; nor shall govern in any way the subject matter hereof, unless set forth in writing and
signed by both parties.
4.2 Time of Performance
Bidder agrees to perform all obligations and render services set forth in the Contract, in accordance with
the schedules herein and as mutually agreed upon between Tri-C and the Bidder during the term of the
Contract.
4.3 Contracts Amendments
The Contract may be amended within the Contract period by mutual consent of both parties. No
modification or amendment to the Contract shall become valid unless in writing and signed by both
parties. All correspondence regarding modifications or amendments to the Contract must be forwarded
to Tri-C's Vice President of Financial Services for prior review and approval.
4.4 Insurance
A. For any Contract which requires the Bidder to provide on-site services, prior to commencement
of work, Bidder shall provide Tri-C with Certificates of Insurance in the amounts shown below
as a minimum requirement and shall maintain such coverage in effect for the duration of the
contract.
6 | P a g e

The insurer must be rated at least an 'A' by A. M. Best and Company.
Worker's Compensation Statutory
Employer's Liability $1,000,000
Comprehensive General Liability $1,000,000 each occurrence
$3,000,000 in the aggregate
Comprehensive Automobile Liability
(Any auto, hired auto, non-owned auto)
a) Bodily Injury $ 500,000 each occurrence
b) Property Damage $ 500,000 each occurrence
If any part of the Contract is sublet, similar insurance shall be provided by or on behalf of the
subcontractor to cover the subcontractor's operations. The Bidder shall provide evidence of such
insurance. In the event a subcontractor is unable to furnish insurance in the limits required under
the Contract, the Bidder shall endorse the subcontractor as an additional insured on the Bidder's
policies.
The Bidder and Tri-C will include reciprocal "hold harmless" language in the contractual
agreement.
B. Bidder shall deliver to Tri-C:
1. Certificates evidencing the existence of all such insurance promptly after the execution and
delivery of contract and prior to the continued or additional performance of any services to
be performed by the Bidder from or after the date of any agreement or purchase order; and
2. Such Certificates shall name Tri-C and its Board of Trustees as additional insured, with the
exception of Workers Compensation and Employers Liability, and shall provide that the
policies will not be cancelled until after 30 days unconditional written notice to Tri-C, giving
Tri-C the right to pay the premium to maintain coverage.
C. The insurance policies required in this RFP shall be kept in force for the periods specified below:
1. The Bidder shall keep Commercial General Liability Insurance in force until receipt of final
payment.
2. Workers' Compensation Insurance shall be kept in force until the Bidder's obligations have
been fully performed and accepted by Tri-C in writing.
D. The Bidder shall provide Tri-C a full and complete copy of any insurance policy promptly upon
request by Tri-C, and without charge.
4.5 Indemnification
The Bidder agrees to indemnify Tri-C, its officers, agents, employees, and/or subcontractors and hold
them harmless from any and all liability (statutory or otherwise), claim, suit, demand, damage,
judgment, cost, interest, and expense including but not limited to reasonable attorneys' fees and
charges, which the Bidder may incur or pay out, by reason of or resulting from the performance of
Bidder; or by any negligent act or omission by Bidder, its officers, agents, employees, and/or
subcontractors in connection with any resulting Agreement, other than as may result from the gross
negligence or willful misconduct of Tri-C. Furthermore, the indemnification contained herein may not
be assigned of subrogated to any third party, whether by operation of law or otherwise.
The indemnities herein shall survive the termination of any agreement or purchase order for any reason
whatsoever.
7 | P a g e

4.6 Other Benefits
It is understood and agreed that no benefits, payments or considerations received by Bidder for the
performance of services associated with and pertinent to a resulting Contract shall accrue directly or
indirectly to any employees, elected or appointed officers or representatives, persons identified as
agents of, or who are by definition an employee of Tri-C.
4.7 Non-Disclosure
The Bidder and Tri-C acknowledge that in the performance of a resultant Contract employees of either
parties may come into the possession of proprietary or confidential information owned by or in the
possession of the other. Neither party shall use any such information for its own benefit or make such
information available to any person, firm, corporation, or other organization regardless of whether
directly or indirectly affiliated with the Bidder or Tri-C, unless: (1) required by law; (2) by order of any
court or tribunal; (3) such disclosure is necessary for the assertion of a right or defense of an assertion of
a right; by one party against the other party hereto; or (4) such information has been acquired from other
sources.
4.8 Publicity
The Bidder agrees that it shall not publicize the Contract or disclose, confirm, or deny any details
thereof to third parties; use any photographs or video recordings of Tri-C employees; or use Tri-C's
name in connection with any sales promotion or publicity event without the prior express written
approval of Tri-C.
4.9 Severability
In case any provision hereof, or of any resulting agreement or purchase order, shall, for any reason be
held invalid or unenforceable in any respect, such invalidity or unenforceability shall not affect any
other provision thereof, and this Contract shall be construed as if such invalid or unenforceable
provision had not been included herein.
4.10 Assignment
This agreement is with the Bidder, and Bidder's interest in such agreement, duties hereunder, and/or
fees due hereunder may not be assigned or delegated to a third party.
4.11 Observance of College Rules and Regulations
The Bidder agrees that at all times its employees will observe and comply with all regulations of Tri-C, including
but not limited to smoking, parking, and security regulations.
5 ADDITIONAL INFORMATION
A. PRICING OF PROPOSAL
Each proposal is to be submitted on the attached Bid Form. Complete all of the relevant blank spaces
and requested information. These forms must be properly signed, before scanning and sending to
judi.cooper@tri-c.edu as a pdf.
Installation will be performed under direct coordination of the selected Bidder and Cuyahoga
Community College.
If you are not able to provide the specified product, please indicate "N/A" (for not applicable). Refer to
Paragraph 5.D for Substitutions.
It is requested that Bidders who may have any questions pertaining to these documents, or any concerns
that may be in doubt as to the true meaning of any part of the Specification or their proposed contract
8 | P a g e

documents, should submit to Matt O'Donnell an email request for an interpretation thereof. The person
submitting the request will be responsible for its prompt delivery. Any interpretation of the proposed
documents will be made by Addendum duly issued and a copy of such Addendum will be e-mailed to
each person receiving a set of pricing documents.
Pricing for the above described work must be submitted on this RFP furnished with the pricing
documents.
B. WITHDRAWL OF PROPOSAL
No bidder may withdraw their proposal for a period of (90) days after the date of opening.
C. REJECTION OR ACCEPTANCE OF PRICING PROPOSAL
Cuyahoga Community College reserves the right to reject any or all proposal and any part or parts of
any proposal and the right to waive any informalities of any kind.
D. SUBSTITUTIONS
Acceptable substitutions are to be e-mailed to the Architect's attention for review at
jnolde@gpdgroup.com. The alternate shall be included if and only if written approval is received via
Tri-C's addendum.
* Proof of equality & a comparison to basis of specification shall be included with each proposed
substitution.
* Substitutions are to be delivered to Jason Nolde, no later than July 6th, 12:00 noon.
E. PRODUCT
Workmanship and materials will be warranted for a period of not less than one year from the date of
final acceptance by Tri-C. Should defects develop within warranty period, the manufacturer, through
the Bidder, shall remedy the defects and reimburse Tri-C for all damage to other work, whether caused
by the defects or the work of correcting the same. Warranties extending beyond the one-year period
shall be specifically provided in the Contract and may be fulfilled by the written warranty of the
manufacturer.
F. DELIVERY, STORAGE, & HANDLING
The Bidder shall be responsible for the receipt of product and supplies necessary to provide a complete
installation. All deliveries shall be scheduled and coordinated with the College. Equipment must be
promptly installed after delivery. Exact date is yet to be determined; refer to Section 3.3 for range of
dates. All products shall be delivered in good condition and in its original and unopened crating and
covering.
G. DESIGN SERVICES
N/A
9 | P a g e