B2027-01 Fresh Produce Delivery Bid Document

INVITATION TO BID
BID # B2027-01
FRESH PRODUCE DELIVERY
Bid Opening on
Wednesday, April 22, 2026 at 3:30:00 PM PDT
at
San Dieguito Union High School District
Purchasing Department
710 Encinitas Blvd., Encinitas, CA 92024
Any questions related to this solicitation should be directed to:
Laura Medina, Contracts Analyst, laura.medina@sduhsd.net
BID Issued on April 1, 2026
Publication Dates: April 1 and April 8, 2026

TABLE OF CONTENTS
PAGE NUMBER
Title Page 1
Table of Contents 2
Notice of Invitation to Bid 3
Timeline 4
Information for Bidders 5
Checklist and Signature Page 9
Contract Terms and Conditions 11
Attachment A: Certificate Regarding Worker's Compensation 17
Attachment B: Certificate Regarding Drug-Free Workplace 18
Attachment C: Certificate of Independent Price Determination 20
Attachment D: Certificate of Compliance Regarding Contact with Pupils 21
Attachment E: Certificate of Compliance Regarding Alcohol and Tobacco-Free Workplace 22
Attachment F: Certificate of Compliance Regarding Lobbying 24
Attachment G: Certificate of Compliance Regarding Suspension and Debarment 27
Attachment H: Equal Opportunity Employment 28
Attachment I: Buy American Provision Certification of Compliance 29
Attachment J: Certificate of Non-Collusion 30
Attachment K: School District References 31
Attachment L: HACCP and Food Safety Protocols 32
SDUHSD Instructional Calendar for 2026-2027 fiscal year 33
Delivery Locations 34
Agreement 36
Vendor Response Form 38
(See Excel File)
B2027-01 Fresh Produce Delivery -Page 2 of 38

NOTICE OF INVITATION TO BID
NOTICE IS HEREBY GIVEN that the San Dieguito Union High School District of San Diego
County, California, acting by and through its Governing Board, hereinafter referred to as the District,
will receive up to, but not later than 3:30:00 p.m. PDT on Wednesday, April 22, 2026, sealed bids
for the award for:
BID # B2027-01
FRESH PRODUCE DELIVERY
Sealed bids (including a copy in digital/electronic format on USB portable storage device) shall be
received by US mail or by hand at the office of the: Department of Purchasing, SAN DIEGUITO
UNION HIGH SCHOOL DISTRICT, located at 710 Encinitas Blvd., Encinitas, CA 92024.
Each bid must conform and be responsive to the contract documents. Bid documents may be
obtained at the Purchasing Department website under current bids:
https://www.sduhsd.net/Departments/Business-Services/Purchasing/index.html
The District reserves the right to reject any or all bids or to waive any irregularities or informalities
in any bids or in the bidding.
No Bidder may withdraw his bid for a period of sixty (60) days after the bid opening date.
Jodie Williams
Clerk of the Governing Board
San Dieguito Union High School District
San Diego County, California
Publication: The Daily Journal
Publication Dates: April 1 and April 8, 2026
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BID # B2027-01 FRESH PRODUCE DELIVERY
TIMELINE
DATE DETAILS EVENT
April 1, 2026 San Diego Daily BID Advertising Dates
April 8, 2026 Transcript
April 13, 2026 Questions to: Deadline for written questions from
by 4:00:00 PM PDT laura.medina@sduhsd.net Bidders
April 15, 2026 Addendum posted on District deadline for responses to
by 4:00:00 PM PDT District website questions
April 22, 2026 BID deadline Sealed Bids are due
by 3:30:00 PM PDT
April 27, 2026 Notice of Intent to Award Notice of Intent to Award is posted
on District Website
May 21, 2026* SDUHSD Board Meeting Award of Contract
July 1, 2026 Contract term begins Start of contract
*May change at District's discretion
B2027-01 Fresh Produce Delivery -Page 4 of 38

BID # B2027-01 FRESH PRODUCE DELIVERY
INFORMATION FOR BIDDERS
1. SECURING DOCUMENTS: Specifications and all other solicitation documents will be
available online to maximize fair and open competition at
https://www.sduhsd.net/Departments/Business-Services/Purchasing/Current-Bids/index.html
2. ETHICS: SDUHSD expects respondents to maintain high ethical standards throughout the
competitive solicitation process. The bid amount of one respondent shall not be disclosed to
another respondent. SDUHSD will consider any respondent found to be engaging in such
practices to be a non-responsible bidder and may reject its bid on that ground.
3. RESTRICTIONS ON LOBBYING AND CONTACTS: Respondents are instructed not to make
personal contact with members of the School Board and/or District Administration. Attempts
at contacting anyone other than the contact person indicated in this Bid document may result
in disqualification.
4. SUBMITTING BIDS: Bids must be received in the Purchasing Department at San Dieguito
Union High School District located at 710 Encinitas Blvd., Encinitas, CA 92024, by the time
prescribed in the Notice of Invitation to bid for BID # B2027-01. All bids shall be enclosed in a
sealed envelope with the name of the bidder, the BID name and the BID number written on the
outside of the envelope. The date and time will be written on the envelope at the time of receipt
by the District. All bids received after the stated due date and time will be returned, unopened
to the proposing vendor.
5. NUMBER OF COPIES: Each vendor shall submit one (1) original, unbound printed copy and
one (1) electronic copy on a flash drive to the District. The hard copy must bear an original
wet signature; photocopies or digital signatures will not be accepted for the "Original" copy.
The flash drive must include all bid documents in PDF format, with the exception of the Vendor
Response Form, which must be provided in its original Excel format. Note: Emailed or faxed
responses are non-responsive and will be rejected.
6. PREPARATION OF BID: Prices shall be stated in units specified. The bid will be awarded on
an all or nothing basis. The District will not be responsible for errors in extensions. The right is
reserved to reject any and/or all bids; to waive any irregularities or informalities in any bid; and
to accept or reject any items in the bid. Questions and Request for Information must be in
writing and emailed to laura.medina@sduhsd.net no later than the question deadline of April
13, 2026 by 4:00:00 p.m. PDT. Only questions answered by formal written addenda will be
binding.
Respondents shall be solely responsible for examining the BID Documents, including any
addenda issued during the bidding period. Failure of respondent to so examine and inform
itself shall be at its sole risk, and no relief for error or omission will be given except as required
under State law.
Bids should clearly state method of delivering produce on time, safely, and using high quality
produce.
Vendors are instructed to download the Excel version of the Vendor Response Form at
B2027-01 Fresh Produce Delivery -Page 5 of 38

https://www.sduhsd.net/Departments/Business-Services/Purchasing/Current-Bids/index.html and
complete the form in Excel format, and submit the Excel file with the bid.
7. ERRORS AND OMISSIONS: It shall be the responsibility of the proposing vendor to acquaint
him/herself with the contract documents before submitting a bid. The bidder shall assume full
liability for any errors or omissions in its bid.
8. WITHDRAWAL OF BIDS: Any bidder may withdraw his/her bid at any time prior to the
scheduled time for bid opening. Withdrawal request must be in writing and submitted at
laura.medina@sduhsd.net. No bidder may withdraw their bid for a period of sixty (60) days
after the date set for bid opening. A successful bidder shall not be relieved of the bid submitted
without the SDUHSD's consent or bidder's recourse to Public Contract Code Sections 5100
et. seq.
9. ADDENDA: Any Addenda issued by SDUHSD during the time of solicitation shall be posted
online at https://www.sduhsd.net/Departments/Business-Services/Purchasing/Current-
Bids/index.html and incorporated into the contract documents. Bidders shall be responsible for
monitoring the website to obtain information regarding any revisions for this solicitation.
Failure to respond to required updates may result in a determination of a nonresponsive bid.
10. INTERPRETATION OF BID DOCUMENTS: If a bidder is in doubt as to the true meaning of
any part of the contract documents or finds discrepancies in, or omissions from the
specifications or terms, he or she may submit a written request for interpretation or correction
thereof. Any interpretation will be made by written addendum. No oral interpretation will be
provided to any bidder. Addenda will be posted online at
https://www.sduhsd.net/Departments/Business-Services/Purchasing/Current-Bids/index.html
11. SAMPLES AND TESTING: Samples of items, if required, shall be furnished free of expense
to the Bid Administrator and may be retained for the purpose of comparing against material
delivered by the successful bidder. Samples are only required if requested by SDUHSD. The
final decision as to whether the product is the equal to that specified shall be made by the Bid
Administrator.
i. Delivery location for samples is San Dieguito Union High School District Office, c/o NS
Samples for Bid # B2027-01, 710 Encinitas Blvd., Encinitas CA 92024
ii. Samples will be returned upon request at vendor expense if not destroyed by testing.
12. ESTIMATED USAGE QUANTITIES: SDUHSD anticipates procurement quantity based on
historical data and participation forecasts. SDUHSD does not guarantee orders in these
amounts nor shall SDUHSD be required to limit its orders to only those amounts or items. This
is an indefinite quantity bid. Order minimums and minimum delivery schedules are outlined in
this solicitation document. Quantities indicated on this quotation are estimates ONLY, based
on prior two year's usage. Quantities are for approximately 39 weekly deliveries between
August 3, 2026 - June 30, 2027. They are submitted as information for the vendor. Actual
purchases may vary from item to item and the District cannot guarantee that items will be
purchased exactly as indicated. Purchase order quantities and issuances will be made on an
as needed basis, depending on customer participation.
B2027-01 Fresh Produce Delivery -Page 6 of 38

13. OPENING OF BIDS: Bids will be opened by the time prescribed in the Notice of Invitation to
bid for BID # B2027-01
14. EQUAL BIDS: When bids are equal they shall be awarded by a drawing of lots.
15. CONDITIONAL BID: The District reserves the right to reject any bid which imposes conditions
or terms on purchases, which were not specified in the original bid document.
16. BID PROTEST PROCEDURES:
A. Standing to Protest: Only a Bidder who has actually submitted a bid for this solicitation
has standing to protest. A subcontractor or a vendor who did not submit a bid does not have
standing to protest.
B. Deadline for Filing: Any bid protest must be submitted in writing to the District's Director
of Purchasing and must be received at the District Office no later than 4:00:00 p.m. PDT
on the third (3rd) business day following the District's issuance of the Notice of Intent to
Award. The District shall not be required to consider any protest received after this
deadline.
C. Form and Content of Protest: To be considered, a protest must be in writing and
include the following:
1. The name, address, and telephone number of the protesting Bidder.
2. The specific bid number and title (e.g., B2027-01 Fresh Produce Delivery).
3. A detailed statement of the legal and factual grounds for the protest, including copies of
all relevant documents.
4. The specific relief requested (e.g., disqualification of the lowest bidder or re-evaluation of
the bid).
5. An identification of the specific statute, regulation, or bid provision that the District is
alleged to have violated.
D. Resolution and Response: The Director of Purchasing or their designee shall review
the protest and all relevant documentation. The District will provide a written decision to the
protesting Bidder within five (5) business days of receipt of the protest. This decision shall
be considered the final administrative action of the District.
E. Appeal to the Board of Education: If the protesting Bidder is dissatisfied with the
administrative decision, they may request a hearing before the Board of Education by filing a
written request with the Superintendent's office within two (2) business days of the date of
the administrative decision. The Board's decision shall be final.
F. Impact on Award: The District, in its sole discretion, may stay the award of the contract
pending the resolution of the protest. However, given the perishable nature of the goods
being procured, the District reserves the right to proceed with the award if it determines, in
writing, that the immediate award is necessary to ensure the continued and uninterrupted
supply of fresh produce to students.
G. Failure to Comply: Failure to comply with these protest procedures shall constitute a
B2027-01 Fresh Produce Delivery -Page 7 of 38

waiver of any right to further pursue a bid protest, including filing a claim under the California
Government Code or initiating legal proceedings.
17. AGREEMENT: The form of agreement which the successful Bidder, as contractor, will be
required to execute, is included in the bid documents and should be carefully examined by
the Bidder. The complete contract consists of the following documents: The Notice of Invitation
to Bid, Information for Bidders, the Accepted Bid, the Contract Terms and Conditions, the
Vendor Response Form, and the Agreement; including all attachments and modifications
thereof duly incorporated therein. All of the above documents are intended to cooperate and
be complementary so that any instructions or requirements called for in one and not
mentioned in the other, or vice versa, are to be executed the same as if mentioned in all said
documents. The intention of the documents is to include all labor, transportation, and services
necessary for the proper delivery of all items called for in the Contract
18. AWARD OF CONTRACT: The District reserves the right to reject any or all bids, or to waive
any irregularities or informalities in any bids or in the bidding. The period of this award shall
be from July 1, 2026 through June 30, 2027. By mutual agreement between the District and
the Awardee, this contract may be renewed up to two (2) additional one year terms providing
all bid conditions have been met to the satisfaction of the District with an allowance for cost
increase not to exceed ten percent (10%) markup on each awarded bid item per year (this
includes any increases approved mid-year) with documentation to support the same.
Pursuant to Section 200.320 of Title 2 of the Code of Federal Regulations, the award of the
contract will be to the lowest responsive and responsible bidder. The contract will be awarded
to one, and only one bidder based on the extended total price. Bidder must bid on all line
items to be considered for award. Partial bids will not be accepted.
It must clearly be evident to the District that a Bidder is capable of delivering promptly all items
on the bid list and acquiring, on short notice, any peripheral items which might be required.
Bidders are advised that the District reserves the right to reject a bid from a Bidder that cannot
demonstrate the ability to provide the products and services required. Bidders are subject to
providing verification, upon request, that they have been in the business as required for
compliance with the requirements of this Invitation for Bid for at least six (6) months.
A Bidder's past delivery and performance practices relating to any previous or existing
contracts will be examined. Bidders who have demonstrated unsatisfactory performance may
be subject to disqualification as a responsible Bidder, disqualifying the Bidder for contract
award.
END OF DOCUMENT
INFORMATION FOR BIDDERS
B2027-01 Fresh Produce Delivery -Page 8 of 38

BID # B2027-01 FRESH PRODUCE DELIVERY
CHECKLIST AND SIGNATURE PAGE
BID recipient: San Dieguito Union High School District, acting by and through
its Governing Board, hereafter called SDUHSD.
1. I, the undersigned representative of bidding vendor, have thoroughly familiarized
myself with the terms, conditions, and requirements of this solicitation document. I
have received all contract documents including addenda numbers , , and
as provided on the San Dieguito Union High School District website at
https://www.sduhsd.net/Departments/Business-Services/Purchasing/Current-
Bids/index.html
2. I understand that SDUHSD reserves the right to reject this bid in whole or in part; to
waive informalities in the bidding; and that this bid shall remain open and not be
withdrawn for a period of sixty (60) days from the bid opening date and time for this
bid.
3. Upon award, the successful bidding vendor(s) will be required to deliver all terms and
conditions outlined in Bid No. B2027-01 for the duration of July 1, 2026 to June 30,
2027 with the possible renewal of two (2) additional one (1) year terms for a total
maximum length of up to three (3) years.
4. I have read, completed, and certified all required documents in this solicitation. I
understand this solicitation is subject to public record requests upon opening at
specified bid opening date and time per California Government Code 6250-6270.
a. Excluded sections are
5. I have completed and included the following attachments:
Attachment A: Certificate Regarding Worker's Compensation
Attachment B: Certificate Regarding Drug-Free Workplace
Attachment C: Certificate of Independent Price Determination
Attachment D: Certificate of Compliance Regarding Contact with Pupils
Attachment E: Certificate of Compliance Regarding Alcohol and Tobacco-
Free Workplace
Attachment F: Certificate of Compliance Regarding Lobbying
Attachment G: Certificate of Compliance Regarding Suspension and
Debarment
Attachment H: Equal Opportunity Employment Certification
Attachment I: Buy American Provision Certification of Compliance
Attachment J: Certificate of Non-Collusion
B2027-01 Fresh Produce Delivery -Page 9 of 38

Attachment K: School District References
Vendor Response Form
Agreement signed by bidder - not in effect until fully executed.
6. I have included the following documents regarding my company's operations:
Company HACCP Plan and Food Safety Protocols
Company's current health permit
I, , the of the
bidding vendor, hereby certify under penalty of perjury under the laws of the State
of California, that all of the information submitted by the bidding vendor in
connection with this solicitation document and all of the representations and
information provided herein are true and correct.
Executed on this day of at County,
California
By: __________________________________________
Signature of Bidding Vendor Representative
_________________________________________ ______________________________________
Legal Name of Bidding Vendor Vendor Mailing Address
______________________________________
Representative Printed Name Vend or City, State, Zip Code
______________________________________
Representative Title E-mail for order entry or ordering portal URL
______________________________________
Representative E-mail Address Vendor Phone Number
NOTE: If Bidding vendor is a corporation, the legal name of the corporation shall be set
forth above together with the signatures of authorized officers or agents and the
document shall bear the corporate seal; if Bidding vendor is a partnership, the
true name of the firm shall be set forth above together with the signature of the
partner or partners authorized to sign contracts on behalf of the partnership; and
if Bidding vendor is an individual, his/her signature shall be placed above.
END OF DOCUMENT
BID CHECKLIST AND SIGNATURE PAGE
B2027-01 Fresh Produce Delivery -Page 10 of 38