RFP for Air Monitoring Shelter Replacement

Location:	California
Posted:	Feb 10, 2026
Due:	Mar 4, 2026
Agency:	San Joaquin Valley Air Pollution Control District
Type of Government:	State & Local
Category:	L - Technical Representative Services
Publication URL:	To access bid details, please log in.

Attachment Preview

REQUEST FOR PROPOSALS

AIR MONITORING SHELTER

SAN JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT

#P2026-2-11

The San Joaquin Valley Air Pollution Control District (District) requests proposals for the

following purpose according to terms and conditions attached. In the preparation of this

Request for Proposals (RFP) the words "Proposer," "Contractor," and "Respondent,"

are used interchangeably.

PURPOSE

The purpose of this RFP is to seek competitive bids for the removal of an existing air

monitoring shelter, site preparation, and the design, construction, and installation of a

new replacement shelter that accommodates current equipment and ensures our

sustained ability to assess air quality in accordance with regulatory standards. The

successful bidder will be required to enter into a formal agreement with the District for

the purpose of completing the specified work and providing the products according to

this RFP.

BACKGROUND

The San Joaquin Valley Air Pollution Control District is a special district operating under

the provisions of Sections 40150 through 40162 of the California Health and Safety

Code. The District exists to develop and implement programs on a local level to meet

the requirements of state and federal air pollution control laws.

The current air monitoring shelter has reached the end of its service life and requires

replacement. This project seeks to replace the existing shelter with a new, more

efficient, and reliable structure capable of housing the current air monitoring equipment,

ensuring our ongoing capability to monitor air quality in line with regulatory standards.

Detailed specifications for the shelter are provided in Attachment A.

CONTACTS

Questions regarding the content or intent of this RFP or on procedural matters should

be addressed to:

Nathan Trevino

Supervising Air Quality Instrument Technician

San Joaquin Valley APCD

1990 E. Gettysburg Avenue

Fresno, CA 93726

559-230-6100

nathan.trevino@valleyair.org

Chay Thao

Program Manager

San Joaquin Valley APCD

1990 E. Gettysburg Avenue

Fresno, CA 93726

559-230-6100

chay.thao@valleyair.org

RFP – Air Monitoring Shelter

SCHEDULE OF EVENTS

February 11, 2026

RFP Released

March 4, 2026

Proposals Due – 5:00 PM (Pacific Standard Time)

March 19, 2026

Board Approval (estimated)

STATEMENT OF WORK

The District is requesting bids for the removal of an existing air monitoring shelter, site

preparation, and the design, construction, and installation of a new replacement shelter

that accommodates current equipment and ensures our sustained ability to assess air

quality in accordance with regulatory standards. Information provided should be

specific enough for evaluation and for inclusion into a binding contract. In order to

ensure operational efficiency, consistency with the air monitoring equipment already

deployed is highly desirable.

Qualified contractors are encouraged to contact the District for a list of air monitoring

and support equipment that will be housed and operated within the shelter identified

below, and if needed, schedule a time for a site visit for a survey of the project area to

assist with proposal planning.

Bakersfield Muni Shelter

(2000 South Union Ave, Bakersfield CA 93307)

This replacement project includes:

• Potential change in location of new shelter and any necessary development of

electrical infrastructure

• Removal and disposal of existing shelter, including potential additional costs for

asbestos removal services

• All necessary ground preparation and repair

• Design, construction, and installation of shelter designed to house air monitoring

equipment in a secure and controlled environment

• Design that is compliant with applicable regulations and codes

• Provide a turn-key service for the air monitoring shelter, through the complete

set-up of air monitoring and support equipment in a state that is ready for

operation to quickly resume data collection

• Meet or exceed specifications and features of other air monitoring shelters

currently deployed in the San Joaquin Valley. Please refer to Attachment A as

an example of a recent air monitoring shelter developed for the District’s air

monitoring network.

• Shelter should be designed in a manner that allows lifting and relocation to an

alternative site without incurring any damages.

The District may require specific insurance coverage be established and maintained

during the course of the work and as a condition of award or continuation of contract.

RFP – Air Monitoring Shelter

REQUIRED QUALIFICATIONS

Contractor must be qualified, willing, and able with proven track record to perform the

work identified in this RFP. More specifically, contractors must be able to provide

evidence of the following experience and qualifications:

• Experience constructing air monitoring shelters, working with subcontractors as

needed, working with cities/counties on any necessary permitting, working with

electrical utility companies as needed, and managing multiple aspects associated

with a construction project

• Understanding of air monitoring equipment, their operation, and how to design

shelters to support the efficient use of space to house the necessary equipment

• Experience working on projects for local or state air quality monitoring agencies.

PROPOSAL SUBMITTAL REQUIREMENTS

Submitted proposals must follow the format outlined below and all requested

information must be supplied. Failure to submit proposals in the required format will

result in elimination from proposal evaluation.

A separate cover letter including the name, address, telephone number, and e-mail

address of the contractor, and signed by the person or persons authorized to represent

the firm should accompany the proposal submission. Firm contact information as follows

should also be included in the cover letter:

1. Address and telephone number of office in, or nearest to, Fresno, California.

2. Name and title of firm's representative designated as contact.

Proposals must include the following information.

• Summary – Overall approach to meeting the objectives and satisfying the

scope of work to be performed and the sequence of activities.

• Program Schedule – Provide projected milestones or benchmarks for

installation and completion.

• Qualifications – Describe the technical capabilities of the firm. Provide

references of other similar projects performed during the last five years

demonstrating ability to successfully complete the project. Include contact

name, title, and telephone number for any references listed. Provide a

statement of your firm's background and experience in performing similar

projects for other governmental organizations.

• Subcontractors – This project may require expertise in multiple technical

areas. List any subcontractors that may be used and the work to be performed

by them.

• Additional Data – Provide other essential data that may assist in the evaluation

of this proposal.

RFP – Air Monitoring Shelter

• Cost – Provide a detailed cost breakdown of the project including equipment,

shipping, and labor.

• Warranty – Provide details of provided warranties for equipment and labor

associated with the project.

A contractor who submits a proposal in response to this RFP is encouraged to

demonstrate support for the District’s Green Procurement and Sustainable Practices

Policy through the following:

• Provide verification of environmentally friendly business practices through

green certification programs or equivalent means.

• Participate in eco-friendly programs such as HAL Partners. More information

can be found here: http://healthyairliving.com/.

PROPOSAL SUBMISSION

All proposals must be submitted according to specifications set forth in the sections

above. Failure to adhere to these specifications may be cause for rejection of proposal.

All proposals are due no later than 5:00 PM (Pacific Standard Time), March 4,

2026 and must be signed by an authorized representative and e-mailed to

nathan.trevino@valleyair.org and chay.thao@valleyair.org.

The email subject line should be “RFP: Air Monitoring Shelter”.

Late bids/proposals will not be accepted under any circumstances.

Grounds for Rejection – A proposal may be immediately rejected if:

• It is not prepared in the format described, or

• It is signed by an individual not authorized to represent the firm.

Modification or Withdrawal – Once submitted, proposals cannot be altered without the

prior written consent of the District. All proposals shall constitute firm offers and may not

be withdrawn for a period of ninety (90) days following the last day to accept proposals.

PROPOSAL EVALUATION/CONTRACTOR SELECTION CRITERIA

Submitted proposals will be evaluated and scored across a number of criteria in order to

determine which contractor would be best suited for the projects. As reference for the

contractors on how the proposals will be considered, the following guide provides more

detail on how the various elements of the proposals will be scored during the evaluation

process.

RFP – Air Monitoring Shelter

Table 1. Proposal Evaluation Scoring Guide

Proposal Element

1. Proposed Design: Quality, functionality, safety, energy

efficiency, durability, aesthetic appeal of the proposed shelter

design, and cost-effectiveness of the proposal, considering

both the initial cost and ongoing maintenance expenses

2. Previous Experience: Relevance and success of past

projects similar in nature

3. Project Plan: Coherence, feasibility, and completeness of the

plan, including timeline and milestones

4. Reference Feedback: Quality of feedback from previous

clients, including reliability, professionalism, and adherence

to deadlines

Total Maximum Possible Score

Maximum Score

100

PROPOSAL REVIEW PROCESS

A. Proposals will be evaluated by District staff members familiar with the subject matter

of the project. The panel will make a recommendation to the Executive Officer and/or

the District Governing Board for final selection of a contractor and presentation of a

contract.

B. During the selection process the District may wish to interview some proposers for

clarification purposes only. No new material will be permitted at this time. Additional

information provided during the bid review process is limited to clarification by the

Proposer of information presented in his/her proposal, upon request by the District.

C. The Executive Officer or Governing Board may award the contract to a Proposer

other than the Proposer receiving the highest rating in the event the Governing

Board determines that another Proposer from among those technically qualified

would provide the best value to the District considering cost and technical factors.

The determination shall be based solely on the Evaluation Criteria contained in the

RFP, on evidence provided in the proposal and on any other evidence provided

during the bid review process.

D. The selection will be made by and is subject to Executive Officer or Governing Board

approval. Proposers may be notified of the results by letter.

E. Disposition of Proposals – Pursuant to the District's Procurement Policy and

Procedure, the District reserves the right to reject any or all proposals. All proposals

become the property of the District, and are subject to the California Public Records

Act. One copy of the proposal shall be retained for District files. Additional copies

and materials will be returned only if requested and at the proposer's expense.

RFP – Air Monitoring Shelter

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP for Air Monitoring Shelter Replacement

Attachment Preview

See also