A26-98875 Interstate Mowing & Litter & Trash Pickup

Location:	Louisiana
Posted:	Mar 5, 2026
Due:	Apr 2, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	20008-A26-98875
Publication URL:	To access bid details, please log in.

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INVITATION TO BID - ANNUAL CONTRACT

SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST

BATON ROUGE PARISH until 11:00 am CST, April 2, 2026 at the location shown below.

TITLE:

A26-98875 Interstate Mowing &

Litter & Trash Pickup

FILE NO: 26-098875

AD DATES: 03/11/25 & 03/18/25

SHIP TO ADDRESS:

Department of Maintenance

222 Saint Louis Street, Room 809

Baton Rouge, LA 70802

RETURN BID TO:

PURCHASING DIVISION

Physical Address:

222 St. Louis Street

8th Floor Room 826

Baton Rouge, LA 70802

**NOTE: U.S. Postal Regular & Expedited Mail do not deliver

to our physical address; delays may occur due to City Parish

Mailroom processing

Contact Regarding Inquiries:

Purchasing Analyst: Dexter Stewart

Telephone Number: 225-389-3259 x 3264

Email:

dsstewart@brla.gov

VENDOR NAME

MAILING ADDRESS

REMIT TO ADDRESS

TELEPHONE NO.

CITY, STATE, ZIP

E-MAIL

FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE

AUTHORIZED SIGNATURE (Required)

PRINTED NAME

TO BE COMPLETED BY VENDOR:

CONTRACTORS LICENSE IF APPLICABLE

1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.

2. _________% discount for payment made within 30 days. Discount for payment made in less than 30

days, or less than 1%, or applicable to an indefinite quantity contract will be accepted but not an

award consideration.

No. Date:

Bidders should acknowledge all addenda and the date received.

The Bidder acknowledges receipt of the following issued ADDENDA

No. Date:

F.O.B.: DESTINATION - PAYMENT TERMS: NET 30

ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID

The signature on this document certifies that proposer has carefully examined the instructions to bidders, terms

and specifications applicable to, and made a part of this solicitation. By submission of this document, proposer

further certifies that the prices shown are in full compliance with the conditions, terms and specifications of this

solicitation. Bid must be signed in the designated space above and by person authorized to sign for bidder.

No alterations, changes or additions are allowed on this solicitation, and no additional information,

clarifications or other documents are to be included unless specifically required by the specification. Any errors

in extensions of prices will be resolved in favor of unit prices submitted.

If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational license

and/or permit issued by the City-Parish shall be supplied by the successful vendor, if applicable.

INSTRUCTIONS TO BIDDERS/TERMS & CONDITIONS FOR ANNUAL CONTRACTS

Bidders are urged to promptly review the requirements of these specifications, terms and

conditions and submit questions for resolution as early as possible during the inquiry period.

Questions or concerns must be submitted in writing to the purchasing division during the

bid period. Otherwise, this will be construed as acceptance by the bidders that the intent of

the specifications, terms and conditions are clear and that competitive bids may be

obtained as specified herein. Protests with regard to the specification, terms and

conditions documents will not be considered after bids are opened.

1. Read the entire bid, including all terms and conditions and specifications.

2. The City - Parish does not assume responsibility for failure of bidders to receive proposals. Bidders should rely

only on advertisements in the local newspaper. Full information may be obtained, or any questions answered, by

contacting the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 or by

calling (225) 389-3259. The City will not accept fax proposals or proposals sent via email. All faxed or emailed

proposals shall be rejected.

3. This proposal is to establish firm prices for materials supplies and services for the contract period to be determined.

Delivery shall be made or services provided as needed throughout the contract period, or as required by the

specification. Quantities, if shown, are estimated only. Smaller or larger quantities may be purchased based upon the

needs of the City-Parish. There is no guaranteed minimum quantity.

4. The contract shall be firm through the a one-year period. Upon agreement of both the contractor and the City-

Parish, the contract may be extended a second, third, fourth, or a fifth-year or other shortened specified time periods.

Extension of the contract into the second, third, fourth, or fifth time periods shall be made by letter on or before the

expiration of the contract.

5. The contract title, bidder's name, address and bid opening date should be clearly printed or typed on the outside of

the bid envelope. Only one bid will be accepted from each bidder for the same job. Alternates will not be accepted

unless specifically requested in the proposal. Submission of more than one bid or alternates not requested may be

grounds for rejection of all bids by the bidder.

6. The method of delivery of bids is the responsibility of the bidder. All bids must be received by the Purchasing

Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 on or before the specified bid opening

date and time. Late bids will not be considered under any circumstances. NO FAXED OR EMAIL BIDS WILL BE

ACCEPTED.

7. Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the

contract. Where the city has determined the contractor to be in default, the city reserves right to purchase any or all

products or services covered by the contract on the open market and to charge the contractor with cost in excess of

the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting contractor

will be considered.

8. The City Parish specifically reserves the right to evaluate bids and award items separately, grouped or on an all or

none basis, to accept the bid which is in the best interest of the City parish, and to reject all proposals if that is in the

best interest of the City Parish.

9. Bid forms and submissions must be downloaded and submitted through the www.centralbidding.com on-line bidding

site. Bids shall be accepted only on proposal forms furnished by the City of Baton Rouge and Parish of East Baton

Rouge Purchasing Division. The City - Parish will only accept bids from those bidders in whose names the

proposal forms and/or specifications were issued. Altered or incomplete proposals, or the use of substitute

forms or documents, shall render the bid non- responsive and subject to rejection. The entire proposal package,

including the specifications and copies of any addenda issued shall be submitted to the Purchasing Division as the

bid

10. All proposals must be typed or written in ink. Any erasures, strikeover and/or changes to prices should be initialed by

the bidder. Failure to initial may be cause for rejection of the bid as non-responsive.

11. All proposals must be manually signed by a properly authorized party. Failure to do so shall cause the bid to be

rejected as non-responsive.

12. Where one or more vendor's exact products or typical workmanship is designated as the level of quality desired or

equivalent, the Purchasing Division reserves the right to determine the acceptability of any equivalent offered.

13. If bidding other than specified, sufficient information should be enclosed with the bid in order to determine quality,

suitability, and compliance with the specifications. Failure to comply with this request may eliminate your bid from

consideration. If requested, literature and/or specifications must be submitted within seven (7) days.

14. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as required

by the specifications or on the bid form. Representative samples shall be submitted upon request, if appropriate.

Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations,

descriptive literature, and technical data) sufficient for the City to evaluate quality, suitability, and compliance with the

specifications in the solicitation.

15. Written addenda issued prior to bid opening which modifies the proposal shall become a part of the proposal for bid,

and shall be incorporated within the purchase order and/or contract. Only a written interpretation or correction by

Addendum shall be binding. Bidders shall not rely upon any interpretation or correction given by any other method.

16. For Printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish Government and

must be returned to the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802,

upon completion of the order.

17. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for

sale in Louisiana by the Department of Agriculture, State of Louisiana, registered with the

EPA and must meet all requirements of Louisiana State Laws. Bidders should submit product

label, material safety data sheet and EPA registry number with bid or within five (5) days of

request from purchasing office. This information will be required on any subsequent deliveries if

there is a change in chemical content or a different product is being supplied. Failure to submit

this data may be cause for the bid to be rejected or the contract canceled.is being supplied. Failure to

submit this data may be cause for the bid to be rejected or the contract canceled.

18. Delivery of items must be made on time to City - Parish final destinations within East Baton

Rouge Parish. All freight charges shall be prepaid by vendor. EAST BATON ROUGE PARISH requires

all products to be new (current) and all work must be performed according to standard practices for the project.

Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship and

materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the

project. Any deviations or alterations from the specifications must be indicated and/or supporting documentation

supplied with bid submission. .. Late deliveries or unsatisfactory performance may be cause to cancel the Purchase

Order or contract.

19. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed according

to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless

otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the

date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications must be

indicated and/or supporting documentation supplied with bid submission.

20. The City - Parish reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or

all bids and waive any informalities.

21. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or purchase orders to

persons who are employed by any agency of the City - Parish Government, or any business of which he or his

spouse has more than a twenty-five percent (25%) interest. The Code also prescribes other restrictions against

conflict of interest and establishes guidelines to assure that appropriate ethical standards are followed. If any

question exists regarding potential violation of the Code of Ethics, bidders should contact the Purchasing Division

prior to submission of the bid. Any violation of the Code of Ethics shall be grounds for disqualification of bid or

cancellation of contract.

22. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are exempt from

state and local taxes.

23. The City - Parish reserves the right to terminate this contract prior to the end of the contract period on twenty-four

(24) hours written notice for unsatisfactory performance. Termination under this paragraph shall not relieve either

party of any obligation or liability that may have occurred prior to the effective date of termination.

24. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products produced,

manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do you claim this

preference if allowed?

YES NO If this preference is claimed, attach substantiating information to the proposal to show the

basis for the claim.

25. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish to

periodically inspect and audit all data and records of the Contractor relating to his performance under this

contract.In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any

public entity is authorized to reject the lowest bid from, or not award the contract to, a business in which any

individual with an ownership interest of five percent or more has been convicted of, or has entered a plea of guilty

or Nolo Contendere to any state felony crime or equivalent federal felony crime committed in the solicitation or

execution of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter

10 of this Title, professional, personal, consulting, and social services procurement under the provisions of

Chapter 16 of Title 39 of the Louisiana.Revised Statutes of 1950, or the Louisiana Procurement Code under the

provisions of Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.

26. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies

must be in good standing with the Louisiana Secretary of State at the time of execution of the contract.

27. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the

goods and/or services specified herein. Submittal of any contrary terms and conditions may cause your bid to be

rejected. By signing and submitting a bid, vendor agrees that contrary terms and conditions which may be

included in their bid are nullified; and agrees that this contract shall be construed in accordance with this

solicitation and governed by the laws of the State of Louisiana as required by Louisiana Law.

28. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder

certifies that their company, any subcontractors, or principals are not suspended or debarred by the general services

administration (GSA) in “Audit Requirements In subpart F of the Office of Management and Budget’s uniform

administrative requirements, cost principles, and audit requirements for federal awards” (Formerly OMB circular a-

133).

a. A list of parties who have been suspended or debarred can be viewed via the internet at http://www.sam.gov

b. A contract award must not be made to parties listed on the government wide exclusions in the System for

Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions contains

the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared

ineligible under statutory or regulatory authority other than Executive Order 12549.

29. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing “Payment in

Advance” or “C.O.D. requirements may be rejected. Payment is to be made within 30 days after receipt of properly

executed invoice or delivery, whichever is later.

30. East Baton Rouge Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices for purchases

by East Baton Rouge Parish of supplies and materials shall be quoted in the unit of measure specified and unless

otherwise specified, shall be exclusive of state and local taxes. The price quoted for work shall be stated in figures.

In the event there is a difference in unit prices and totals, the unit price shall prevail.

31. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will

be given at the bid opening or during the evaluation process. Bid tabulations may be accessed at:

https://city.brla.gov/dept/purchase/bidresults.asp

32. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim or action, or

take other appropriate measure, to indemnify, and hold harmless, the city, its agents and employees from and

against all claims and actions for bodily injury, death or property damages caused by fault of the contractor,

its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent of the fault of

the contractor, its officers, its agents, or its employees, however the contractor shall have no obligation as set

forth with respect to any claim or action from bodily injury, death or property damages arising out of the fault of the

City, its officers, its agents, or its employees.

33. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere to the

mandates dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal Opportunity Act of

1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era

Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act

of 1975, and agrees to abide by the requirements of the Americans with Disabilities Act of 1990.

Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and

regulations which affect their employees or prospective employees.

The City of Baton Rouge, Parish of East Baton Rouge launched a new Enterprise Resource Planning (ERP) system,

Vendor Self Service (VSS) via Munis. VSS replaced the legacy vendor database and will be used by all departments

and agencies citywide.

Vendor Self-Service (VSS) enables vendors to register and maintain information about their organization for the

purpose of doing business with City-Parish and receive notifications of business opportunities. The City-Parish

procurement activities are subject to the State of Louisiana Public Bid Law, local city-parish ordinances as well as

applicable federal statutes as directed by grant providers. Vendors must be registered to receive bid notifications.

New vendors or existing vendors who need to create a VSS account can do so clicking the Registration link at

http://brla.gov/vss. Vendors are encouraged to review the step by step

https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF before beginning the

registration process which may be assessed at https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-

Service-Registration-Guide-PDFide.

Additional information regarding how to dobusiness with EBRCity-Parish is available at:

https://www.brla.gov/DocumentCenter/View/678.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
20008-A26-98875	A26-98875 Interstate Mowing & Litter & Trash Pickup Original: 20008-A26-98875	03/05/2026	04/02/2026 11:00:00 AM CT

Department	Non State - East Baton Rouge City Parish Purchasing
Section	Purchasing
Dept Code	20008
Contact	Paul Narcisse
Address	222 St Louis St 8th Floor; Room 826 Baton Rouge, LA 70802
Phone	225-389-3259, Ext. 3265
Fax	225-389-4841
Email	pgore@brla.gov

A26-98875 Interstate Mowing & Litter & Trash Pickup

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See also