RFP Documents - RFP No. 2026-16 - Administrative Services for East Water Loop Project

Location:	Texas
Posted:	Nov 12, 2026
Due:	Nov 30, 2026
Agency:	Rio Grande City
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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November 11, 2026

Request for Proposals (RFP) for Administrative/Professional Services

Cover Letter

Re: RFP No. 2026-16 – Professional Administrative Services for the Rio Grande City East Water Loop Project No. B-23-CP-TX-1396

with the U.S. Department of Housing and Urban Development (HUD) Program

Dear Administrative/Professional Service Providers:

Attached is a copy of the City of Rio Grande City Request for Proposals for administrative services. These services are being solicited

to assist the City with the administration of the awarded contract, the Rio Grande City East Water Loop Project No. B-23-CP-TX-1396

with the U.S. Department of Housing and Urban Development (HUD) Program. The City of Rio Grande City received funding to support

eligible activities associated with the program in the City.

The submission requirements for this proposal are also included on the attached Request for Proposals (RFP) form. Firms and/or

individuals should have past experience with federally funded programs.

Please electronically submit your proposal of services for the proposed services in PDF format via-email to

lmontemayor@cityofrgc.com AND submit six (6) copies of your proposal to the address below:

City of Rio Grande City – City Secretary’s Office

Attn: Lynette Montemayor

5332 E. US Highway 83

Rio Grande City, Texas 78582

The deadline for submission for the proposals are no later than 3:00 PM on November 30, 2026. The City of Rio Grande City reserves

the right to negotiate with any and all persons or firms submitting RFP’s. Section 3 Residents, Minority Business Enterprises, Small

Business Enterprises, Women Business Enterprises, and Labor Surplus Area firms are encouraged to submit RFP’s. The City of Rio

Grande City reserves the right to negotiate with any and all persons or firms submitting proposals, per the Texas Professional Services

Procurement Act and the Uniform Grant and Contract Management Standards.

The City of Rio Grande City is an Affirmative Action/Equal Opportunity Employer.

Sincerely,

_______________________________________________

Gilberto Millan Jr., City Manager

City of Rio Grande City

RFP for Administration/Professional Services

The City of Rio Grande City is seeking to enter into a professional services contract with a competent administration/management

firm/consultant to assist the Entity in administration and overall management of the Rio Grande City East Water Loop Project No. B-

23-CP-TX-1396 with the U.S. Department of Housing and Urban Development (HUD) Program.

The following outlines the request for proposals.

Scope of Work:

The professional administration/management firm/consultant to be hired is to provide grant and contract-related

management services to the City, including but not limited to the following areas:

•

Project Management

•

Financial Management

•

Environmental Review

•

Real Property Acquisition/ URA

•

Construction Management

•

Civil Rights/Fair Housing/Equal Opportunity

•

Housing rehabilitation/affordable housing (if applicable)

•

Audit/Contract Close-out Assistance

Please specify actual tasks to be performed under each of these categories.

II. Statement of Qualifications:

The City is seeking to contract with a competent professional administration/management firm/consultant that has had

experience in grants/contracts administration. Specifically, it is seeking those consultant(s) or firm(s) with the following

qualifications:

•

Related experience in managing federally funded local public works construction projects

•

Related Experience / Background with specific project type

•

Demonstrated experience and training in administering HUD Community Project Funding (CPF) grants or comparable

federal grants.

•

Consultant/Firm is not debarred or suspended from the Excluded Parties List System (EPLS) in the System for Award

Management (SAM) www.Sam.gov .

As such, please provide within your proposal a list of referrals from past local government clients, as well as resumes of all

employees who will or may be assigned to provide technical assistance to the City on this project if your firm is awarded this

management services contract.

III. Proposed Cost of Services:

Please provide your cost proposal to accomplish the scope of work by category outlined above and for any additional activities

required. The proposed budget must include all costs that are necessary to successfully complete this project. Please note

that the City will not use lowest/best bid as the sole basis for entering into this contract.

Respondents must provide an itemized cost proposal, including labor, indirect costs, reimbursable expenses, and any

proposed profit or fee. The City will evaluate price reasonableness and perform any required cost or price analysis under 2

CFR 200.324. Cost-plus-a-percentage-of-cost and percentage-of-construction-cost compensation methods are prohibited.

IV. Evaluation Criteria:

The proposal received will be evaluated and ranked according to the following criteria:

HUD - CPF Suggested Scoring

Criteria

Experience of the Firm

Prior Work Performance

Capacity to Perform

Proposed Cost

Total

Maximum Points

100

V. Submission Requirements:

● A copy of your current certificate of insurance for professional liability.

● Statement of Conflicts of Interest (if any) the service provider or key employees may have regarding these services,

and a plan for mitigating the conflict(s). Note that Entity may in its sole discretion determine whether or not a conflict

disqualifies a firm, and/or whether or not a conflict mitigation plan is acceptable.

● System for Award Management. Service Providers must have an active registration in the System for Award

Management (https://www.sam.gov/SAM/). Service provider and its principals may not be debarred or suspended.

Include verification that the service provider as well as its principals are not listed (are not debarred) through the

System for Award Management (www.SAM.gov). This clearance information should be included in the service

provider’s Proposal.

● The clearance in the Service Provider’s proposal must be re-verified prior to award. Enclose a printout of the search

results that includes the record date.

● Form CIQ, (enclosed). Texas Local Government Code chapter 176 requires that any vendor or person who enters or

seeks to enter into a contract with a local government entity disclose in the Questionnaire Form CIQ the vendor or

person’s employment, affiliation, business relationship, family relationship or provision of gifts that might cause a

conflict of interest with a local government entity. Questionnaire form CIQ is included in the RFP and must be

submitted with the response.

● Certification Regarding Lobbying (enclosed). Certification for Contracts, Grants, Loans, and Cooperative Agreements

is included in the RFP and must be submitted with the response.

● Form 1295, (enclosed). Effective January 1,2018, all contracts and contract amendments, extensions, or renewals

executed by the City Commission will require the completion of Form 1295 “Certificate of Interested Parties” pursuant

to Government Code § 2252.908. Form 1295 must be completed by the awarded vendor at the time of signed contract

submission. Form 1295 is included in this RFP for your information. Form 1295 requires the inclusion of an “unsworn

declaration” which includes, among other things, the date of birth and address of the authorized representative signing

the form.

● Required Contract Provisions (enclosed). Applicable provisions (enclosed) must be included in all contracts executed

as a result of this RFP.

VI. Contracting with HUB, small and minority businesses, women’s business enterprises, and labor surplus area firms.

If the awarded vendor (prime) uses subcontractors, small and minority businesses, women's business enterprises, and labor

surplus area firms must be included in the solicitation. The following affirmative steps are required of the prime contractor:

Placing qualified small and minority businesses and women’s business enterprises on solicitation lists;

Assuring that small and minority businesses, and women’s business enterprises are solicited whenever they are

potential sources;

Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum

participation by small and minority businesses, and women’s business enterprises;

Establishing delivery schedules, where the requirement permits, which encourage participation by small and

minority businesses, and women’s business enterprises;

Using the services and assistance, as appropriate, of such organizations as the Small Business Administration (SBA)

and the Minority Business Development Agency (MBDA) of the Department of Commerce.

Please choose the MBDA Center that is in closest proximity to your community. Please use the following link:

https://www.mbda.gov/mbda-programs/business-centers. Email your RFP to the appropriate center. If your

Center cannot be reached by email, it is strongly recommended that the RFP be sent to the appropriate center via

CERTIFIED MAIL, return receipt requested.

Minority-owned businesses may be eligible for contract procurement assistance with public and private sector entities

from MBDA centers:

Dallas MBDA Business Center

Houston MBDA Business Center

8828 N. Stemmons Freeway, Ste. 550B

3100 Main Street, Ste. 701

Dallas, TX 75247

Houston, TX 77002

214.920.2436

713.718.8974

https://www.mbdadfw.com

https://www.mbda.gov/business-

Email: admin1@mbdadallas.com

center/houston-mbda-business-center

Email: MBDA@hccs.edu

El Paso MBDA Business Center

San Antonio MBDA Business Center

2401 East Missouri Avenue

501 W. Cesar E. Chavez Blvd., Ste. 3.324B

El Paso, TX 79903

San Antonio, TX 78207

915.351.6232

210.458.2480

https://www.mbda.gov/business-center/el-

https://www.mbda.gov/business-center/san-

paso-mbda-business-center

antonio-mbda-business-center

Email: treed@ephcc.org

Email: orestes.hubbard@utsa.edu

Small and woman-owned businesses may be eligible for assistance from SBA Women’s Business

Centers:

U.S. Small Business Administration –

WBEA – Women’s Business Enterprise Alliance

Dallas/Fort Worth District Office

9800 Norwest Freeway, Ste. 120

150 Westpark Way, Ste. 130

Houston, TX 77092

Euless, TX 76040

713.681.9232

214.572.9452/

https://www.wbea-texas.org/about-wbea

https://www.sba.gov/offices/district/tx/dallas-

Email: wbc@wbea-texas.org

fort-worth

Email: dfwdo.email@sba.gov

LiftFund Women’s Business Center

600 Soledad St.

San Antonio, TX 78205

888.215.2373

https://womensbusinesscentersa.com/

Email: wbc@liftfund.com

SBA also provides assistance at Small Business Development Centers located across Texas:

https://americassbdc.org/small-business-consulting-and-training/find-your-sbdc/

VII. Deadline for Submission:

It is the responsibility of the submitting entity to ensure that the proposal is received in a timely manner. Proposals received

after the deadline will not be considered for award, regardless of whether or not the delay was outside the control of the

submitting firm.

Please electronically submit your proposal of services for the proposed services in PDF format via-email to

lmontemayor@cityofrgc.com AND submit six (6) copies of your proposal to the following address: Attn: Lynette Montemayor

– City Secretary at 5332 E. US Highway 83, Rio Grande City, Texas 78582.

Proposals must be received by the City of Rio Grande City no later than 3:00 PM on November 30, 2026 to be considered.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP Documents - RFP No. 2026-16 - Administrative Services for East Water Loop Project

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