473-26 Light Poles & Transformer Bases
| Location: | Ohio |
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| Posted: | Feb 8, 2026 |
| Due: | Feb 26, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000036826 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000036826 |
| Solicitation Name: | 473-26 Light Poles & Transformer Bases |
| Original Begin Date: | 2/6/2026 3:19:09 PM |
| Begin Date: | 2/6/2026 3:19:09 PM |
| End Date: | 2/26/2026 1:00:00 PM |
| Inquiry End Date: | 2/19/2026 1:00:00 PM |
| Commodity: | Lighting pole or post and hardware |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DOT-Dept of Transportation |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Invitation To Bid (ITB) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000036826
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Solicitation Name
473-26 Light Poles & Transformer Bases
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RFx Type
Invitation To Bid (ITB)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
2/6/2026 3:19:09 PM (ET)
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Amendment?
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End Date
2/26/2026 1:00:00 PM (ET)
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Inquiry End Date
2/19/2026 1:00:00 PM
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Summary
The purpose of this invitation to bid is to solicit pricing for a defined quantity of supports in accordance with the Department’s specifications and procedures for Light Poles and Transformer Bases. The type, size and quantity are described in this specification and on the pricing page. |
Predecessor Contract
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Process
OhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training |
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Ship To
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1 Record(s)
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0 Record(s)
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Solicitation Documents
2 Record(s)
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Attachment Preview
Invitation No. 473-26
ITB 473-26 - REQUIREMENTS/ SPECIFICATIONS
Section 1: Intent
The purpose of this invitation to bid is to solicit pricing for a defined quantity of supports in accordance with the
Department’s specifications and procedures for Light Poles and Transformer Bases. The type, size and quantity are
described in this specification and on the pricing page.
Section 2: One Time Purchase (Low Bid Purchase)
ODOT will review all submitted bids and determine award by low bid.
- Vendor requirements
Vendors shall provide pricing for the items. Vendors bidding on this contract must supply Light Poles and Transformer
Bases that meet the Section 5 product specifications and Section 4 delivery requirements identified in this contract.
A vendor will be required to provide shop drawings for one or more of the Light Poles and Transformer Bases listed on the
bid sheet.
Section 3: Contract Period
The effective duration of this agreement shall be defined by various parameters
• Date of award: Within 10 calendar days of bid Open Date
• Shop Drawings shall be submitted to ODOT for review within 4 weeks upon written or verbal notification of a valid
State of Ohio Purchase Order (PO), and the vendor shall anticipate a two-week period for ODOT to return any
comments and grant approval.
• Shop Drawings shall be released by the fabricator/vendor within 2 weeks after receiving approval from ODOT.
• Delivery of the Light Poles, Transformer Bases and fastening hardware shall be made within 12 months after
release of shop drawings.
• The maximum duration from written or verbal notification of a valid State of Ohio Purchase Order (PO) until
delivery of the supports shall not exceed 15 months.
Section 4: Free on Board (F.O.B.) Destination & Delivery
Please be advised, the vendor must honor any bid price submitted in this Invitation to Bid for all the Counties of the ODOT
District(s) seeking bids. All deliveries shall be Free on Board (F.O.B.) to any one of the Counties listed under the
District(s) jurisdiction to an ODOT Facility, project location, or contractors’ yard.
Only the Light Poles, without Bracket Arms, shall be delivered to District 2’s Edison Outpost.
Ohio Department of Transportation, District 2
Edison Outpost
4650 E. Bayshore Rd
Port Clinton, Ohio 43452
All other items shall be delivered to ODOT District 3, this includes; 8' Bracket Arms, Transformer Bases, All Fastening
Hardware (bracket arm support bolts, washers, & nuts, connector bolts, nuts & washers, anchor nuts & special flat
washers):
Ohio Department of Transportation, District 3
906 Clark Ave.
Ashland, Ohio 44805
Rev. 05/27/2025
1
4.1: Delivery Hours
All deliveries shall be coordinated to ensure proper storage and hand-off methods are in place. Deliveries must be
between the hours of 8:00 a.m. and 2:30 p.m., Monday through Friday, excluding State of Ohio holidays, unless special
permission is granted by the Department to temporarily waive or adjust this requirement.
Section 5: Specifications and Procedures for Lighting Supports
5.1: Specifications
These specifications and procedures have been compiled in part from the Ohio Department of Transportation
2023 Construction and Material Specifications Manual (C&MS), which can be found here: Construction and
Material Specifications | Ohio Department of Transportation
Additionally, all supports furnished shall conform to the following Standards unless otherwise stated: C&MS 625
and 725, as well as Standard Construction Drawings HL-10.11, HL-10.12, HL-10.13, and HL-20.11 which can be
found here:
http://www.dot.state.oh.us/Divisions/Engineering/Roadway/DesignStandards/traffic/SCD/Pages/default.aspx.
Provide Item 625 - (111) each, LIGHT POLE CONVENTIONAL, AT8B38. The light pole style shall be a Standard
Truss Arm.
The furnished (111) each light poles (AT8B38) and (111) each frangible aluminum transformer bases (AT-A) shall
include the associated hardware as shown on all applicable SCDs, which includes but is not limited to;
- bracket arm support bolts, washers, and nuts,
- connector bolts, nuts and washers that connect the pole base plate to the transformer base;
- anchor nuts and special flat washers that connect the transformer base to the foundation anchor bolts.
Foundation anchor bolts, that connect the transformer base to the foundation, are not to be supplied.
All light poles shall have a stamped aluminum pole label. The pole label shall include the manufacturer, date of
manufacture (MO-YR), and the pole height. The pole label shall be placed just above the anchor base plate. The
manufacturer’s catalog numbers, or other identifying codes may remain on the supports, but they will not fulfill this
requirement. Anchor nut and connector bolt sets shall be identified by permanently marked waterproof tags. If
delivered parts are not easily identified on the bottom of the anchor base for supports or by waterproof tags for
anchor bolt sets as to design type and length, the parts will be returned to the bidder at his or her expense. No
unidentified parts will be accepted.
The reflective adhesive support identification (alpha numeric identifier) labels are not required.
The fabricators must adhere and be listed as required on Supplements 1091, 1093, & 1094, which can be found
here:
http://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalSpecificationsandSu
pplements.aspx.
5.2: Procedures
The submittal of a unit bid price does not guarantee that ODOT will purchase the materials from the vendor. A
specific Purchase Order (PO) will be sent to the vendor and at that time, the Delivery Time noted in Section 4 will
begin.
The ODOT requestor shall supply the vendor with applicable details that include but are not limited to the
conventional light pole support height, bracket arm length and the size of the aluminum transformer base.
Rev. 05/27/2025
2
At the time of the bid, the bidder shall file all detailed plans, drawings, photographs, specifications, estimated
delivery date, etc. on the proposed items. If further clarification is needed by the bidder due to issues or design
errors before the bid opening date, the bidder shall submit all pre-bid questions to the Office of Contracts. Any
deviations from the specifications indicated herein must be clearly pointed out. Otherwise, it will be considered
that items offered are in strict compliance with these specifications herein and the successful bidder will be held
responsible, therefore. If more than one catalog number, style or type is listed on one sheet the item to be
furnished must be identified clearly by circling, underlining, or other marking. Discovery of details not meeting
specifications may result in disqualification of the bid.
Approval of these detailed plans, drawings, etc. shall not relieve the bidder of the responsibility for erroneous or
inconsistent dimensions, notations, omissions or other errors in the design of the delivered product.
The unit bid price shall include delivery charges to the locations mentioned in part 3.
Each unit delivered shall be guaranteed against faulty material and workmanship for a period as stated by the
bidder in the proposal (this guarantee period shall be not less than that usually granted) and, if during this period
such faults develop, the bidder agrees to replace the unit or the part affected without cost to ODOT, with all
replacement charges paid for by the vendor.
The light poles and aluminum transformer bases shall be shipped with each support’s associated hardware
separately boxed/crated labeled, packaged, and secured.
The supplier shall notify the point of delivery date and time at least five (5) days in advance of the day of delivery
or at the time of loading prior to shipment, whichever is sooner. An itemization of all delivered parts shall be
provided with each shipment.
Section 6: Steel Specification: Ohio Revised Code (Section 153.011) and CM&S 106.09 - Steel & Iron Products
Made in the United States
To be noted, all requirements stated in CM&S 106.09 shall be adhered to.
Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus,
Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal
amendments after the deadline.
Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that
vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit
their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over
to the new round.
The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will
go to the signatory that was identified in the bid submission. The subject line will be the bid # Signature Request, (example:
101G-25 Signature Request).
No contract can be issued to your company until we receive your signature to complete the process. And you must have an
OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.
Rev. 05/27/2025
3
CERTIFICATION STATEMENTS
Bidders claiming preference for Domestic Source End Products, the Ohio preference, and/or the Veteran Friendly Business
Enterprise (VBE) must complete the following information. Any bidder who intentionally submits false or misleading
information in an attempt to receive a bid preference will be immediately disqualified and may be subject to legal action
up to and including debarment. The state reserves the right to clarify any information during the evaluation process.
***BIDDERS MUST COMPLETE THE APPROPRIATE CERTIFICATION BELOW TO RECEIVE THE PREFERENCE.***
A. DOMESTIC PREFERENCE (BUY AMERICAN): Revised Code 125:11 and Administrative Code 123:5-1(K)
[Not applicable to “Excepted Products”]
1. Where is each product/services being offered mined, raised, grown, produced or manufactured?
United States:
(State) Canada
Mexico
(Go to B-1)
Other: (Specify Country)
(Go to A-2)
2. End product is manufactured outside the United States and at least 50% of the cost of its components are produced,
mined, raised, grown or manufactured within the United States. The cost of components may include transportation
costs to the place of manufacture and, in the case of components of foreign origin, duty whether or not a duty free entry
certificate is issued.
Yes (Go to Section B-1)
No (Go to Section A-3)
3. The Bidder hereby certifies that each end product, except the products listed below, is a domestic source end product
as defined in the Buy American Act and that components of unknown origin have been considered to have been mined,
produced, grown or manufactured outside the United States.
(Item)
(Country of Origin)
(Item)
(Country of Origin)
B. OHIO PREFERENCE (BUY OHIO): Revised Code 125:09 and Administrative Code 123:5-1-06
1. The products/services being offered are raised, grown, produced, mined or manufactured in Ohio.
Yes
No (Go to B-2)
2. Bidder has significant economic presence within the state of Ohio. Yes (Answer a, b, c, d below) No (Go to B-3)
a) Bidder has paid the required taxes due the state of Ohio Yes
No
b) Bidder is registered with the Ohio Secretary of State
Yes (Charter/Registration No.:
)
No
Questions regarding registration should be directed to (614) 466-3910 or visit their web site at:
http://sos.state.oh.us/
c) Bidder has ten or more employees based in Ohio or border state.
Yes No (Go to B-2d)
d) Bidder has seventy-five percent or more employees based in Ohio or border state. Yes No (Go to B-3)
3. Border state bidder: (Except products mined in Michigan)
Yes (Specify which state then go to B-2c): KY MI NY PA IN
No (Go to B-4)
4. Border state bidder: mined products mined in respective border state (Except for products mined in Michigan)
Yes
No
Not Applicable
C. VETERANS PREFERENCE (BUY VETERAN): Revised Code 9.318 and Administrative Code 123:5-1-16
Is the bidder a certified Veteran Friendly Business Enterprise as defined in Administrative Code 123:5-1-01(KK)
Yes No
Rev. 05/27/2025
4
STANDARD TERMS & CONDITIONS
I. GLOSSARY
The following definitions are applicable to all components of the Contract. If a conflict exists between these definitions and any
definition listed in the specifications or scope of work, the specifications or scope shall prevail.
A. ACCEPTANCE: Approval and retention by ODOT of any goods, products, services or other Deliverables,
delivered to fulfill Contract requirements.
B. AGENCY/ODOT/DEPARTMENT: Ohio Department of Transportation
C. AUTHORIZED DEALER/DISTRIBUTOR: The vendor that maintains written legal agreements with
manufacturers to act as their agent and provide goods, products, or services listed in the bid/RFQ/contract.
The authorized Dealer/Distributor must maintain active and sufficient facilities necessary to perform the
awarded Contract, own title to the goods, products, or services and maintain available stock on a continuous
basis and in sufficient quantity to provide uninterrupted access to the Contract Deliverable.
D. BIDDER: The company and/or authorized representative of the company who has signed and is submitting a
bid response and who will be responsible for ensuring proper performance of the contract awarded pursuant
to the bid. The term bidder, proposer, contractor, supplier, or vendor may be used interchangeably in this
document.
E. DEFAULT: The omission or failure to perform any obligation under this Contract.
F. DELIVERABLE: Any Contractor-provided products, supplies, services, work or product described in the
specifications of the Contract.
G. F.O.B PLACE OF DESTINATION: The Vendor pays, and includes the cost of such in its bid, and bears the risk
for the transportation and delivery of goods delivered to the specified locations provided by the Department.
H. GOODS: Anything that can be purchased that is not a service or real property.
I. INVOICE: An itemized listing showing delivery of the goods or performance of the services described in the
order that must include the date of the purchase or rendering of the service, an itemization of the things done,
material supplied, equipment used or labor furnished, and the sum due pursuant to the contract or obligation.
J. LOWEST RESPONSIVE AND RESPONSIBLE BIDDER: A bidder who offers the lowest cost for the goods or
services listed in the bid; and whose proposal responds to bid specifications in all material respects and contains
no irregularities or deviations from the specifications which would affect the amount of the bid or otherwise give
them a competitive advantage; and whose experience, financial condition, conduct and performance on
previous contracts, facilities, management skills evidences their ability to execute the contract properly.
K. MBE OR EDGE CERTIFIED: MBE means Minority Business Enterprise and EDGE means Encouraging
Diversity, Growth and Equity.
L. ORDER: A copy of a contract or a statement of the nature of a contemplated expenditure, a description of the
goods to be purchased or services to be performed, other than services performed by officers and regular
employees of the state, and per diem of the national guard, and the total sum of the expenditure to be made
therefor, if the sum is fixed and ascertained, otherwise the estimated sum thereof, and an authorization to pay
for the contemplated expenditure, signed by the person instructed and authorized to pay upon receipt of a
proper invoice.
M. PRIME VENDOR/CONTRACTOR: The vendor who, upon being awarded a contract, becomes the prime vendor
who is the primary source for providing the goods or services listed in the awarded Contract and the party to
whom payment will be made upon delivery of the goods and/or completion of the Contract.
N. PROCUREMENT/CONTRACT/AGREEMENT: All documents, whether attached or incorporated by reference,
utilized for soliciting bids. Upon completion of the evaluation and award of the bidder’s response, the
procurement becomes the contract between ODOT and the successful bidder, both governed by the laws of
the state of Ohio.
O. PURCHASE: To buy, purchase, installment purchase, rent, lease, lease purchase, or otherwise acquire goods
Rev. 05/27/2025
5
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.