Bid #2026-0025 Wake Forest Power Meter Room Alteration

REQUEST FOR BIDS
Wake Forest Power Meter Room Alteration
Bid #2026-0025
Bids to be received until:
Thursday, June 18th at 2:00pm
Mandatory Pre-Bid Conference:
Thursday, May 14th at 10:00am

NOTICE TO BIDDERS
Bids will be received by the Town of Wake Forest, North Carolina at the Town of
Wake Forest Purchasing Department, 234 Friendship Chapel Road, Wake Forest, NC
27587 until Thursday, June 18, 2026 at 2:00pm for the following:
Bid #2026-0025
Wake Forest Power Meter Room Alteration
A mandatory pre-bid conference will be held on Thursday, May 14, 2026 at 10:00am
in Meeting Rooms A&B at Wake Forest Town Hall located at 301 South Brooks Street,
Wake Forest, NC 27587. All prospective bidders are required to attend.
Copies of the bid documents may be obtained by contacting Stephen T. Baxter, Architect at
STBaxter.ARCH@outlook.com.
The Town of Wake Forest reserves the right to reject any or all bids and to make the
award as deemed in the best interest of the Town of Wake Forest.

Instruction to Bidders
1. Submittal
All bids must be submitted by Thursday, June 18, 2026 at 2:00pm to Hollie Aldridge, Purchasing
Supervisor, at the Town of Wake Forest Purchasing Department located at 234 Friendship Chapel Road,
Wake Forest, NC 27587. All bids must be submitted in a sealed envelope marked: Bid #2026-0025 Wake
Forest Power Meter Room Alteration. This project will not have a public bid opening.
2. MANDATORY PREBID MEETING
A MANDATORY pre-bid meeting will be held on Thursday, May 14, 2026 at 10:00am at Wake Forest Town Hall,
301 S. Brooks Street, Wake Forest, NC 27587 in Meeting Rooms A&B.
3. USE OF CONTRACT DOCUMENTS
These Bidding Documents are to be used only for the purpose of understanding this bid and consideration
toward submitting a proposal. They may not be used for any other purpose.
4. SPECIFICATIONS
The Specifications are intended to describe the complete project including all materials, processes,
equipment, etc. Bidders are expected to carefully examine the Contract Documents, visit the site of the
proposed construction, and determine the availability of materials and method required, in order
to become thoroughly familiar with the project, the requirements, and to include the cost thereof in the
proposal. Bidders shall contact the Project Coordinator at least five (5) days prior to the bid date for
clarification of any item not fully understood.
5. BIDDER'S QUALIFICATIONS
For projects exceeding $40,000, consideration will be given only to Contractors who submit evidence
that they are properly licensed as required by Chapter 87 of the North Carolina Licensed General
Statutes to bid and perform the work described herein as the general contractor. In addition, the Owner
may make such other investigations as he deems necessary to determine the ability of the Bidder to
perform the work, and the Bidder shall furnish the Owner all such information and data for this purpose as
the Owner may request.
The Owner reserves the right to consider as unqualified to do the work of general construction
any Bidder who does not habitually perform with his own forces a minimum of ten percent (10%)
of the work involved in construction of the improvements embraced in this contract.
Awarded contractor shall be authorized to conduct business in the state of North Carolina as found by
checking the Secretary of State records and/or Register of Deeds office, indicating proper registration and
active status. This is a condition of executing the contract.
6. FAMILIARITY WITH LAWS
It is assumed that the Bidders are familiar with local, state and federal laws, rules, ordinances, and
regulations that may in any manner affect those engaged or employed in the work, or the materials
or equipment used in or upon the work, or in any way affects the conduct of the work. No plea for
misunderstanding or ignorance on the part of the Contractor will in any way serve to modify the

provisions of this contract. The Contractor agrees that in carrying out this contract he will comply
with all applicable Federal, state and local laws, specifically including, without limitation, the
Occupational Safety and Health Act of 1970 and Section 1324A, the Immigration Reform and Control Act.
7. AMERICAN WITH DISABILITIES ACT (ADA)
The Contractor shall comply with the provisions of the Americans with Disabilities Act (ADA)
(www.ADA.gov) as amended from time to time and all rules and regulations promulgated thereunder.
The contractor hereby agrees to indemnify the Owner from and against all claims, suits, damages, costs,
losses and expenses in any manner arising out of or connected with the failure of the contractor, its
subcontractors, agents, successors, assigns, officers or employees to comply with the provisions of the
ADA or rules and regulations promulgated thereunder.
8. MINORITY PARTICIPATION
The Town of Wake Forest's minority participation goal is 10% of the bid amount.
9. ADDENDA
No oral interpretation will be made to any Bidder as to the meaning of the Bidding Documents. Questions
and requests for such interpretation shall be made in writing to the Project Coordinator listed. Any Addenda
will be provided to known interested parties, but it shall be the Bidder's responsibility to make inquiry
as to any Addenda issued. All such Addenda shall become part of the Contract and all Bidders shall be bound
by such Addenda whether or not received or acknowledged.
The last day for addendums to be issued is Tuesday, June 16, 2026.
10. UNBALANCED BIDS
The Contractor shall not submit a bid containing any unbalanced bid prices. Any unit or lump sum bid price
that does not reflect reasonable actual costs that the Contractor anticipates for the performance of the item(s)
in question along with a reasonable proportional share of the Contractor's anticipated profit, overhead cost,
and other indirect costs is an unbalanced bid price. Any bid containing unbalanced bid prices may be deemed
non-responsive and rejected.
11. COLLUSIVE AGREEMENTS
Each bidder submitting a bid shall execute and attach the Non-Collusion Affidavit of Prime Bidder affidavit
attesting that he has not entered into a collusive agreement with any other person, firm or corporation in
regard to any bid submitted.
12. BID Bond
No bid bond is required for this project, as this is an informal advertisement.
13. PERFORMANCE AND PAYMENT BOND
100% of bid amount if over $300,000.
14. PREPARATION OF BID
The Town's bid forms must be used when provided - submit one original. Bidders shall label their bid proposal
with business name, bid name and bid date, then seal their bid proposal inside an envelope. If mailing a bid
proposal, provide a sealed envelope within the postal envelope.
15. ITEMS REQUIRED TO BE SUBMITTED WITH THE BID

Failure to submit the following with the bid is considered a non-responsive bid and the bid will not be
considered:
_ Bid Form with bid price(s) written or typed
Signatures on Forms and notarized where noted
Non-Collusion Affidavit of Prime Bidder
Addendums (If Issued)
Minority Participation forms
E-589 CI Form
Bid Bond (If Required)
16. RECEIPT AND OPENING OF BIDS
Each Bid is to be submitted in a sealed envelope as noted above. Bids received prior to the advertised bid
opening will be kept securely by the Town and remain confidential until the submittal deadline has passed.
Bids received after the deadline will not be considered.
17. WITHDRAWAL OF BIDS
Bids may be withdrawn by written request prior to or within seventy-two hours (72) after the opening of
bids by contacting the bidding officer. To withdraw an opened bid, proof must be given of a mathematical
error or omission as opposed to judgment or interpretation error.
18. MINIMUM NUMBER OF BIDS (FORMAL CONTRACTS ONLY)
North Carolina General Statute 143-129 and 143-132 prohibits the awarding of a formal contract unless at
least three (3) competitive bids are received from reputable and qualified contractors.
Therefore, if fewer than three (3) such bids are received, they will not be opened but returned to the
contractors; and the project may be re advertised. The Town's formal limit is $500,000.
19. ALTERNATIVE BIDS
No alternative bids will be considered unless alternative bids are specifically requested.
20. AWARD OF CONTRACT; REJECTION OF BIDS
The Town reserves the right to hold bids for a period of sixty (60) days for the purpose of reviewing the
bids and investigating the qualifications of the Bidders. The Town reserves the right to reject any or all bids,
for any reason. The Town intends to award a contract to the lowest responsive, responsible bidder, complying
with the conditions of the bidding documents. The Town reserves the right to award a contract that is deemed
in its best interest.
21. BID PROTEST PROCEDURE
Prospective bidders or suppliers who feel disadvantaged by the solicitation must submit a written protest
within five (5) calendar days prior to the opening of proposals. Actual bidders or subcontractors who are
aggrieved by the award of a contract must submit a written protest within five (5) days of the Town
announcing its intent to award. The protest must be addressed to the Purchasing Supervisor, Town of Wake
Forest, who will make the final determination after consulting with counsel.

22. EXECUTION OF AGREEMENT
The successful Bidder is required to execute a Contract within ten days (10) days after notice of award. Failure
to do so constitutes a default and the Owner may elect to award to the next lowest bidder or re- advertise the
bid.
23. LIQUIDATED DAMAGES
$500 per day.
24. INSURANCE REQUIRMENTS
A. Workers' Compensation: Insurance covering all employees meeting Statutory limits in compliance
with the applicable state and federal laws. The coverage must include employer's liability with a
minimum limit of $1,000,000 for each accident.
B. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 per occurrence,
general aggregate, products/completed operations aggregate, personal and advertising injury. This
shall include premises and operations, independent contractors, products and completed operations,
broad form property damage, XCU coverage and contractual liability. The coverage shall be written on
an occurrence basis. This limit should apply on a per project or per location aggregate basis. The Town
of Wake Forest shall be listed as an additional insured, under this coverage.
C. Business Auto Liability: Coverage shall have a minimum limit of $500,000 per occurrence, combined
single limit for bodily injury liability and property damage liability. This shall include owned vehicles,
hired vehicles and non-owned vehicles.
D. Umbrella/Excess Liability: At the option of the contractor, the limits of the primary general liability,
auto liability and employers' liability may be less than stipulated herein, with an excess policy
providing the additional limits needed. This form of coverage must be approved by the municipality
and will only be acceptable when both the primary and excess policies include the coverage and
endorsements required herein.
E. Professional Liability: Coverage shall have a minimum limit of $1,000,000 per occurrence, unless a
higher limit is required by the Town. This coverage is only required for contracts that include
professional services.
F. Special Requirements
1. Current, valid insurance policies meeting the requirements herein identified shall be maintained to
be considered an "eligible contractor". Renewal certificates shall be sent to the Town 30 days prior
to any expiration date. There shall also be a 30-day notification to the Town in the event
Of cancellation or modification of any stipulated insurance coverage. Certificates of insurance
meeting the required insurance provisions shall be forwarded to the Town of Wake Forest.
Wording on the certificate, which states that no liability shall be imposed upon the company for
failure to provide such notice, is not acceptable.
2. It shall be the responsibility of the contractor to insure that all subcontractors comply with
the same insurance requirements that he is required to meet.
3. The Town of Wake Forest shall be listed as certificate holder on the certificate of
insurance.
25. INDEMNIFICATION
To the extent permitted by law, the Contractor agrees to defend, pay on behalf of, indemnify, and hold-

harmless the Town of Wake Forest, its elected and appointed officials, employees, agents, and volunteers
against any and all claims, demands, suits or losses, including all costs connected therewith, for any damages
which may be asserted, claimed or recovered against or from the Town of Wake Forest, its elected or
appointed officials, employees, agents, and volunteers by reason of personal injury, including bodily injury
or death and/or property damage, including loss of use thereof resulting from the negligence of the Contractor.
26. MATERIALS
The name of a certain brand, make, manufacturer or definite specification is to denote the quality standard
of the article desired and not to restrict competitive bidding. It is set forth and conveyed to prospective
bidders the general style, type, character and quality of the article desired. Bidders, however, may submit
to the Project Coordinator evidence that proposed substitutions are fully up to standards specified and
obtain his approval before placing orders.
27. ERRORS, OMISSIONS, AND DEVIATIONS
The Contractor is responsible for all errors, omissions, and deviations from the Contract requirements.
28. OSHA COMPLIANCE PLAN/POLICY
Contractor hereby acknowledges that it has reviewed and agrees to abide by all OSHA safety regulations
and Town of Wake Forest safety regulations. Contractor may be required to submit a copy
of the company's current written OSHA Compliance Plan/Policy within 48 hours of request. If requested, no
field work shall take place until the plan has been submitted and reviewed by the Town's Safety Officer.
29. NON-COLLUSION and ANTI-DISCRIMINATION
Bidder certifies that this proposal is made in good faith and without collusion or in connection
with any other person bidding on the same work, nor will any official or employee of the Town of
Wake Forest be admitted to share any part of this contract should an award be made to the
undersigned. Bidder further certifies that in connection with the performance of this contract not to
discriminate against any employee or applicant for employment because of race, creed, color, religion,
national origin, gender, age, political affiliation or handicap.
30. TAXES
FEDERAL: The Town of Wake Forest is exempt from and will not pay Federal Excise or Transportation taxes.
STATE: Applicable North Carolina Sales and Use Taxes shall not be shown on bids, but shall be added to
invoices as a separate item. The Town is not tax exempt.
NORTH CAROLINA SALES TAX
The Owner may apply for a refund of all sales and/or use taxes paid in North Carolina by the Contractor on
purchases of items which are annexed to, affixed to, or in some manner become a part of any building or
structure being erected, altered or repaired under Contract with the Owner; and these taxes shall not be
included in the bid amounts or the Contract sum. The Contractor shall include and pay all other taxes imposed
by governmental authorities, which are applicable to the work.
The Contractor will be reimbursed for applicable sales and/or use taxes he has paid in North Carolina
based on the following. The Contractor should apply for reimbursement by itemizing and completing
a notarized sales and use tax report form and submitting it with each pay request. Failure to submit
this form will result in the invoice not being paid. The contractor will be required to complete a sales
and use tax report affidavit in order to receive the last payment of the project.

A Sales Tax Affidavit must be completed and submitted for this project before final payment will be released.
31. PAYMENT
N.C.G.S. 143-134.1 prohibits retainage on public projects that cost less than $100,000.00 in total. Prior to
final payment, the Contractor will be required to submit any forms, warranties, etc. that the Owner requires.
The payment of the final amount due the Contractor shall release the Owner from any and all claims or
liabilities on account of the work performed and the materials furnished upon the work. The payment terms
shall be Net 30 days.
32. ETHICS POLICY / CODE OF CONDUCT
The Town of Wake Forest has established guidelines for ethical standards of conduct in that Town
representatives should maintain high standards of personal integrity, truthfulness, honesty, and
fairness in carrying out public duties; avoid any improprieties in their roles as public servants
including the appearance of impropriety; and never use their position or power for improper gain. In
establishing an ethics policy, the Town of Wake Forest desires to protect the public against decisions
that are affected by undue influence, conflicts of interest, or any other violation of these policies as
well as promote and strengthen the confidence of the public in their governing body.
33. E-VERIFY
CONTRACTOR shall comply with the requirements of Article 2 of Chapter 64 of the NC General Statutes.
Further, if CONTRACTOR utilizes a subcontractor, CONTRACTOR shall require the subcontractor to comply
with the requirements of Article 2 of Chapter 64 of the NC General Statutes.
34. HUBSCO REPORTING
All building construction and repair projects ($30,000 & Over) require a E-Verify. Contractor shall comply
with the requirements of Article 2 of Chapter 64 of the NC General Statutes. Further, if Contractor utilizes a
subcontractor, Contractor shall require the subcontractor to comply with the requirements of Article 2 of
Chapter 64 of the NC General Statutes. If a minority participation report is required to be submitted to the
State of NC Department of Administration HUB Office, any information that is requested from the
contractor must be provided before the last invoice will be paid.
35. Iran Divestment Act.
Contractor certifies that; (i) it is not identified on the Final Divestment List or any other list of prohibited
investments created by the NC State Treasurer pursuant to N.C.G.S. 143-6A-4; (ii) it will not take any action
causing it to appear on any such list during the term of this Purchase Order, and (iii) it will not utilize any
subcontractor to provide goods or services hereunder that is identified on any list.
36. Divestment from Companies that Boycott Israel.
Contractor represents, covenants, and certifies that it is not listed on the list of restricted companies
developed and published by the North Carolina State Treasurer as required by N.C.G.S. 147-86.81.
37. Dispute Resolution
Any construction related disputes resulting from this bid shall be resolved using the procedures set for by the
State Building Commission pursuant to NCGS 143-128(g) 143-135.26(11). These procedures may be viewed
at: https://files.nc.gov/ncdoa/documents/files/sbc_Dis_rules.pdf

38. Title VI
During the performance of this contract, the Consultant, for itself, its assignees and successors in interest
(hereinafter referred to as the "contractor") agrees as follows:
(1) Compliance with Regulations: The contractor shall comply with the Regulation relative to
nondiscrimination in Federally-assisted programs of the Town of Wake Forest (hereinafter, "Town") Title
49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred
to as the Regulations), which are herein incorporated by reference and made a part of this contract.
(2) Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shall
not discriminate on the grounds of race, color, national origin, sex, religion, age, or disability in the
selection and retention of subcontractors, including procurements of materials and leases of equipment.
The contractor shall not participate either directly or indirectly in the discrimination prohibited by section
21.5 of the Regulations, including employment practices when the contract covers a program set forth in
Appendix B of the Regulations.
(3) Solicitations for Subcontractors, Including Procurements of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by the contractor for work to be performed
under a subcontract, including procurements of materials or leases of equipment, each potential
subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this
contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.
(4) Information and Reports: The contractor shall provide all information and reports required by the
Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts,
other sources of information, and its facilities as may be determined by the Town to be pertinent to
ascertain compliance with such Regulations, orders, and instructions. Where any information required of a
contractor is in the exclusive possession of another who fails or refuses to furnish this information the
contractor shall so certify to the Town as appropriate and shall set forth what efforts it has made to obtain
the information.
(5) Sanctions for Noncompliance: In the event of the contractor's noncompliance with the
nondiscrimination provisions of this contract, the Town shall impose such contract sanctions as it or the
Town may determine to be appropriate, including, but not limited to:
(a) withholding of payments to the contractor under the contract until the contractor complies,
and/or
(b) cancellation, termination, or suspension of the contract, in whole or in part.
(6) Incorporation of Provisions: The contractor shall include the provisions of paragraphs (1) through (6) in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the
Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to
any subcontract or procurement as the Town may direct as a means of enforcing such provisions including
sanctions for noncompliance: Provided, however, that, in the event a contractor becomes involved in, or is
threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor
may request the Town to enter into such litigation to protect the interests of the Town, and, in addition,
the contractor may request the United States to enter into such litigation to protect the interests of the
United States.
39. PROJECT COORDINATOR / CONTACT
Stephen T. Baxter - Architect (STBaxter.ARCH@outlook.com)
40. QUESTIONS AND CLARIFICATIONS
Any questions regarding this bid must be submitted by email to Stephen T. Baxter, Architect at
STBaxter.ARCH@outlook.com. All questions must be submitted by Friday, June 12, 2026 at 2:00pm.

41. REFERENCES
All bidders must submit a minimum of three references for similar public projects. Please submit the
name of the project, the city/town the project was for and contact information for the person that
was responsible for the project for the client.
42. STANDARD TERMS & CONDITIONS
The Town of Wake Forest's Standard Terms and Conditions listed at:
https://www.wakeforestnc.gov/sites/default/files/uploads/purchasing/2023/9-27-
23_towf_standard_terms_and_conditions.pdf will govern all matters related to the goods and/or services
provided by you or your company (the "Vendor") to the Town of Wake Forest (the "Town") under a Town
purchase order. Additional Terms and Conditions stated on the face of a Town purchase order shall take
precedence over any conflicting Standard Terms and Conditions stated. Any Terms and Conditions not stated,
but incorporated by reference therein, shall be binding only if provided or signed by the Town and attached
hereto. In the event that a binding written contract signed by both the Vendor and the Town exists, the Terms
and Conditions of that contract shall supersede any conflicting Standard Terms and Conditions.