Big Steel Pump Station Fire Hardening Project- Request for Proposals Addendum 1

BIG STEEL TANK - FIRE HARDENING PUMP STATION Notice of Inviting Bids
San Lorenzo Valley Water District 00020-1
SECTION 00020
NOTICE OF INVITING BIDS
RECEIPT AND OPENING OF BIDS.
A. Sealed Bids will be received by Leah Mattle at SLVWD, 13060 CA-9, Boulder Creek, California,
95006, Telephone (831) 338-2153 until 3:00PM on October 7TH 2026 for the construction of the
Work entitled:the existing equipment.
BIG STEEL TANK - FIRE HARDENING PUMP STATION
DESCRIPTION OF WORK: The project consists of the complete demolition and removal of the
existing wood-framed pump station structure, including all wood and roof framing, and portions
of the foundation. The Work includes construction of new reinforced concrete masonry unit
(CMU) walls, a new fire-resistant metal roof structure and new perimeter grade beam. Existing
equipment shall remain in place and operational throughout construction. The Contractor shall
protect all existing equipment from damage during the Work. If temporary shutdowns of
equipment or utilities are required to facilitate construction, the Contractor shall provide all
necessary temporary services and utility connections to maintain continuous operation of the
pump station.
SITE OF WORK: Boulder Creek, CA
B. Bids will be publicly opened and read aloud at the place and time stated above. Bidders are invited
to be present.
C. The Owner shall not open any bids received after the time specified above and shall return the
unopened Bids to the Bidder.
SECURING BID DOCUMENTS. Bidders may examine the Contract Documents at 13060 CA-9, Boulder
Creek, California, 95006. The complete project specifications and bidding documents will be available on
the San Lorenzo Valley Water District website at https://www.slvwd.com/doing-business/pages/bid-
opportunities.
PRE-BID MEETING. SLWVD will host a mandatory pre-bid meeting at 10:00AM on September 16th 2026.
Interested parties shall meet by 10AM at the SLVWD Conference Room located at 12788 Highway 9,
Boulder Creek for discussion with SLVWD staff before being led to the tank sites. Those unable to make
this meeting may schedule a visit by contacting Garret Roffe at groffe@slvwd.com.
CONTRACT TIME. The contract time is hereby established as 150 calendar days. The contract time shall
be consecutive calendar days from the date of receipt of the Notice to Proceed.
LIQUIDATED DAMAGES. The fixed liquidated damages amount is hereby established as one thousand
dollars ($1,000) for each calendar day of unauthorized delay in completion of the Work.

BIG STEEL TANK - FIRE HARDENING PUMP STATION Notice of Inviting Bids
San Lorenzo Valley Water District 00020-2
BONDS. The Bidder to whom the award is made will be required to submit a payment bond and a
performance bond, each in a principal amount not less than one hundred percent (100%) of the total
Contract Price.
BIDS. Bidders must comply with and agree to all instructions and requirements in this Notice and in the
Instructions to Bidders, including post-bidding procedures.
A. All Bids must be submitted on the prescribed Bid Form.
B. Bid security or a bid guaranty bond, in an amount not less than ten percent (10%) of the Total Bid
amount, is required to be submitted with the Bid.
C. Requests for interpretation of the Contract Documents shall be submitted to Garrett Roffe,
District Engineer at SLVWD in writing to groffe@slvwd.com no later than 5:00PM on September
23rd. SLVWD will release a final response to requests for interpretation no later than 5:00PM on
September 25th. All requests and responses thereto will be posted to the District's website
https://www.slvwd.com/doing-business/pages/bid-opportunities not later than 5:00 p.m.
D. The successful Bidder shall execute the Contract Agreement within ten (10) work days after the
date of the Notice of Award.
E. The successful Bidder shall furnish insurance in accordance with the Contract Documents before
execution of the Contract Agreement. The required insurance includes, but is not limited to,
Contractor's Installation All Risk Insurance covering the value of the Work and all materials and
equipment to be incorporated therein while at the site and during inland transit insuring the
replacement value, subject to a deductible not to exceed $5,000 for any single loss. This insurance
shall also contain an insurer's waiver of subrogation against SLVWD, and it shall specifically cover
losses due to earthquake and flooding.
F. SLVWD may withhold issuance of the Notice to Proceed for a period not to exceed sixty
(60) calendar days after the date the Contract Agreement is executed.
G. The Contractor shall start the Work within ten (10) work days after the date of the Notice to
Proceed. Bidders not prepared to conform to this start date requirement shall provide a proposed
starting date with their Bid.
H. SECURITY SUBSTITUTIONS FOR MONEYS WITHHELD TO INSURE CONTRACTOR'S PERFORMANCE.
In accordance with Section 22300 of the State of California Public Contract Code, the Contractor,
at his request and expense, will be permitted to substitute equivalent securities for any monies
withheld to ensure performance. Upon satisfactory completion of the Contract, the Contractor
shall receive from the escrow agent all securities, interest, and payments received by the escrow
agent from SLVWD, pursuant to the terms of Section 22300. Refer to applicable portions of the
Escrow Agreement (Section 00630) for Security Deposits in Lieu of Performance Retention
included with the Contract Documents. The Contractor shall be the beneficial owner of any
securities substituted for moneys withheld and shall receive any interest thereon.

BIG STEEL TANK - FIRE HARDENING PUMP STATION Instructions to Bidders
San Lorenzo Valley Water District 00100-1
SECTION 00100
INSTRUCTIONS TO BIDDERS
IB-01 GENERAL. Sealed bids will be received only to the care of Leah Mattle at CA-9, Boulder Creek,
California, 95006, Telephone (831) 338-2153 for the construction of the Work entitled:
BIG STEEL TANK - FIRE HARDENING PUMP STATION
The Contract Documents will be available for examination without charge, and copies may be
secured and examined at SLVWD. Terms used in the Bidding Requirements shall have the
meanings defined in the Conditions of the Contract.
IB-02 EXAMINATION BY BIDDERS. At his/her own expense and prior to submitting a Bid, each Bidder
shall (a) examine the Contract Documents, (b) visit the site and determine the local conditions
which in any way affect the performance of the Work, including access to the site, prevailing
wages, and other pertaining cost factors, (c) familiarize himself/herself with all Federal, State,
and local laws, ordinances, rules, regulations, and codes affecting the performance of the Work,
including the cost of permits and licenses required for the Work, (d) make such surveys, research
and investigations, including consideration of subsurface or latent physical conditions at the site
or where Work is to be performed, as he/she may deem necessary for performance of the Work
at his/her Bid price within the terms of the Contract Documents, (e) determine the character,
quality, and quantities of the Work to be performed and the materials and equipment to be
provided, and (f) correlate his/her observations, investigations, and determinations with the
requirements of the Contract Documents. The Contract Documents show and describe the
existing conditions as they are believed to exist, including surveys, investigations and other data
which have been used in the design of the Work. Except as provided otherwise by law or these
Contract Documents, neither SLVWD nor the Engineer shall be liable for any loss sustained by
the Contractor resulting from any variance between the conditions and design data given in the
Contract Documents and the actual conditions revealed during the Bidder's examination or
during the progress of the Work. The submission of a Bid shall be incontrovertible evidence that
the Bidder has complied with all the requirements of this Section.
IB-03 QUALIFICATIONS OF BIDDERS.
A. At time of bid submission, all Bidders must currently possess a Class 'A' Contractor's
License, according to the laws of the State and legal jurisdiction of the place where the
Work is located, and meet the qualifications stipulated hereinafter. All Subcontractors
desiring to bid on the Work must possess a Contractor's License within their individual
specialties.
B. No person, organization, or corporation is allowed to make, submit, or be interested in
more than one Bid for the Work unless in a subcontractor relationship with respect to the
Bids or unless Alternative Bids are required. A person, organization, or corporation

BIG STEEL TANK - FIRE HARDENING PUMP STATION Instructions to Bidders
San Lorenzo Valley Water District 00100-2
submitting sub-proposals or quoting prices on materials to Bidders is not prevented from
submitting a Bid for the entire Work.
C. At the time of bid submission, all Bidders must be currently registered with the
Department of Industrial Relations ("DIR") and have paid the annual fee pursuant to
Section 1725.5 of the California Labor Code.
IB-04 PREPARATION AND SUBMISSION OF BIDS.
A. Bids shall be submitted on the prescribed Bid Document Forms Volume II bound herein.
All bid items and statements shall be properly filled out. Numbers shall be stated both in
words and in figures, where so indicated, and the signatures of all persons signing shall be
in longhand. Where there is a conflict in the words and the figures, the words will govern.
An appropriate Power of Attorney shall be submitted if the Bid is executed by other than
an official of the Bidder, showing that signer of Bid has the authority to obligate the Bidder.
BID DOCUMENT VOLUME II MUST BE SUBMITTED AS A WHOLE, BOUND AND INTACT. DO
NOT REMOVE ANY PAGES FROM BID DOCUMENT VOLUME II. ANY ADDENDA SHALL BE
STAPLED TO BID DOCUMENT VOLUME II AND SHALL BECOME A PART OF THIS
DOCUMENT. FAILURE TO DO SO WILL RESULT IN AN IMMEDIATE REJECTION OF THE BID.
ADDITIONAL SHEETS ARE ALLOWABLE; SUCH SHEETS MUST BE INCORPORATED INTO BID
DOCUMENT VOLUME II.
B. Prices, wording, and notations must be in ink or typewritten. No erasures will be
permitted. Mistakes may be crossed out and corrections typed or written in ink adjacent
thereto, and must be initialed in ink by the person or persons signing the Bid or the
authorized agent. Any alterations in the Contract Documents not thus initialed will be
disregarded.
C. Bids shall not contain any recapitulation of the Work or change in the phraseology.
Unauthorized conditions, limitations or provisions attached to a Bid will render it informal
and may cause its rejection. Alternative Bids or Incomplete Bids will not be received or
considered unless required by the Contract Documents. No oral, facsimile, or telephonic
proposals or modifications will be considered.
D. Delivery of Bids shall comply with Specific Provisions as to place, date, and time. Bids shall
be enclosed in a sealed opaque envelope bearing the Work title.
E. In the event that the Bidder is a joint venture, there shall be submitted with the Bid,
certifications signed by authorized officers of each of the parties to the joint venture,
naming the individual who shall be the agent of the joint venture. The individual shall sign
all necessary documents for the joint venture, and should the joint venture be the
successful Bidder, shall act in all matters relative to the Contract resulting therefrom for
the joint venture.
F. Mailed Bids must be sent by the U.S. Postal Service, Registered or Certified Mail, Return
Receipt Requested. The return receipt will be endorsed to show the date and time
received. Mailed Bids not received at the required place before the date and time set for
the receipt of Bids will be rejected. Misdirection of mailed Bids resulting in receipt of the

BIG STEEL TANK - FIRE HARDENING PUMP STATION Instructions to Bidders
San Lorenzo Valley Water District 00100-3
Contractor's Bid after the required date and time will render the Bid non-responsive and
will result in rejection of the Bid.
IB-05 WITHDRAWAL OF BIDS. Any Bidder may withdraw his Bid prior to the date and time set for the
receipt of Bids, either in person or by written notice delivered to SLVWD before said date and
time. Mailed withdrawal notices must be received before said date and time. Misdirection of
mailed withdrawal notices resulting in receipt of said notice after the date or time set for receipt
of Bids will render the withdrawal notice invalid. SLVWD may allow for Bids be withdrawn, but
not changed, after the bid date if an error is identified.
IB-06 INTERPRETATIONS. Should any Bidder find discrepancies in or omissions from the Contract
Documents, or if there should be doubt as to the true meaning of any part thereof, the Bidder
shall at once submit a written request for correction, clarification, or interpretation. Such
requests shall be submitted in writing to SLVWD to groffe@slvwd.com no later than the date
and time specified in the Notice of Inviting Bids, Section 00020.
A. If SLVWD or the Engineer determines the Contract Documents require changes, correction,
clarification, or interpretation prior to the receipt of Bids, an appropriate Addendum will
be issued.
B. SLVWD, the Engineer, and their officers, employees, and agents will not be responsible for
any changes, instructions, clarifications, interpretations, or other information pertaining
to the Contract Documents given to Bidders during the bidding period in any manner other
than written Addendum.
IB-07 BID PRICES.
A. Bid prices shall be stated in United States dollars.
B. Each proposed lump sum or unit price shall cover all costs and charges, including without
limitation the costs of materials, labor, fabrication, construction, delivery, installation or
application, supervision, insurance charges, overhead, profit, and taxes.
C. No separate payment will be made for items other than those on the Bid Proposal Form
unless specifically mentioned in these Contract Documents. The costs of overhead,
administration, materials, equipment, supplies, insurance, bonds, meetings, temporary
facilities, construction utilities, quality control not otherwise specified, and all other such
items specified, indicated, or otherwise required to complete the Work, shall be included
in the unit prices and/or lump sum prices.
D. The Bid price(s) for mobilization shall not exceed five percent (5%) of the cumulative total
price for all other items identified in the Bid Proposal Form.
IB-08 SUBCONTRACTOR LIST. Each Bidder shall list in the spaces provided in the Bid Proposal Form: (1)
the name and business address of each Subcontractor proposed to perform or render service
for a portion of the Work, or to specially fabricate and install a portion of the Work, if the value
of such subcontracted portion exceeds one-half of one percent (0.5%) of the Bidder's total
aggregate Bid amount, and (2) the portion of the Work to be performed by each proposed

BIG STEEL TANK - FIRE HARDENING PUMP STATION Instructions to Bidders
San Lorenzo Valley Water District 00100-4
Subcontractor. Only one Subcontractor shall be listed for each portion of the Work so defined
by the Bidder. Proposed Subcontractors must be licensed according to the State and jurisdiction
where the Work is located. Proposed Subcontractors must be registered with the DIR and have
paid the annual fee pursuant to Section 1725.5 of the California Labor Code. No change may be
made to the listing after receipt of Bids without the written consent of SLVWD.
IB-09 ADDENDA. Full consideration shall be given to all Addenda in the preparation of Bids, as Addenda
form a part of the Contract Documents. Bidders shall verify the number of Addenda issued, if
any, and acknowledge the receipt of all Addenda in the Bid. Failure to so acknowledge may cause
the Bid to be rejected. Addenda may modify previously issued Addenda. No Addendum will be
issued within 72 hours of the advertised Bid closing date and time without an appropriate
adjustment to the Bid closing date and time.
IB-10 AWARD. Bids will be publicly opened and read aloud at SLVWD. Award of the Contract or the
rejection of Bids will be made during the time accorded to review Bids.
A. Bids shall be evaluated based on total cost, contractor experience, and District needs.
B. The Contract for the Work, if awarded, will be awarded to the eligible Bidder submitting
the lowest responsive responsible Bid complying with A, above, and in conformance with
these Instructions to Bidders, and other bidding requirements in the Contract Documents.
By submitting a Bid, each Bidder agrees and consents that SLVWD, in determining the
successful Bidder and his eligibility for the award, may ascertain and consider the Bidder's
experience and facilities, conduct and performance under other contracts, financial
condition, reputation in the industry, and other factors which could affect the Bidder's
performance of the Work.
C. The lowest Bid will be determined based on the Total Bid amount identified on all Bids
received by SLVWD.
D. The successful Bidder shall execute the Contract Agreement within ten (10) work days after
the date of the Notice of Award. The contract time is hereby established as consecutive
calendar days from the date of receipt of the Notice to Proceed. Bidder shall furnish Proof
of Insurance as required herein, and the Contract Agreement shall be executed in the form
provided by SLVWD.
E. If a Bidder receiving a Notice of Award fails or refuses to execute the Contract Agreement
within the stated time limit or fails or refuses to furnish Proof of Insurance as required
herein, SLVWD may annul the award and issue an award to the next lowest responsive
responsible Bidder or may reject all Bids.
F. A corporation receiving the award shall furnish evidence of its corporate existence and
evidence that the person signing the Contract Agreement for the corporation is duly
authorized to do so.
IB-11 INSURANCE. The successful Bidder shall furnish to SLVWD evidence of insurance ensuring the
payment of all obligations arising from the Work. Insurance shall comply with the requirements
in the General Conditions. Insurance certificates shall be delivered to SLVWD at the time and