26-066 Streets Are For Everyone (SAFE) Pensacola

CITY OF PENSACOLA
REQUEST FOR QUALIFICATIONS
RFQ NO.: 26-066
STREETS ARE FOR EVERYONE (SAFE) PENSACOLA
Sealed and complete hardcopy statements of interest and qualifications with original or
electronic signature and one (1) complete identical electronic copy (SINGLE PDF) on
flash drive or CD, must be received no later than Monday, October 27, 2026, 2:30 P.M.,
Central time, at the following location.
City Hall (lobby)
222 West Main Street
Pensacola, Florida, 32502
Attention: Purchasing
The OUTER FACE of the sealed submittal package shall identify the respondent, the RFQ
title, and the RFQ number (whether hand-delivered, mailed, or via UPS/FedEx or other
courier service). Submittals received after the closing time will not be accepted. Multiple
submittals from the same entity will not be accepted. After the submittal deadline those
submittals received will be opened and publicly acknowledged. Interested parties may attend.
Alternatively, electronic responses may be submitted to Open Bids (fka) Demandstar or
Central Bidding. Both sites require registration and varying fees for notifications and
document downloads.
Those submittals received will be opened and publicly read the following business day
(October 28, 2026, 10:00 A.M., Central time) via Microsoft Teams at the following link*:
Microsoft Teams RFQ Opening.
Specifications will be posted to the City's website at www.cityofpensacola.com/bids.aspx.
Addenda will be posted to the City's website. Companies are responsible for
obtaining addenda and are advised to check the website frequently.
A tabulation of qualifications and/or a Notice of Intent to Award will be posted to the City's
website at www.cityofpensacola.com/bids.aspx. This begins the protest period.
Respondents are advised to check the website frequently.
Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or
failure to post the bond or other security required by law within the time allowed for filing a
bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.
Any questions concerning the RFQ should include the Subject Line: RFQ 26-066 - RFI, and
should be addressed and submitted in writing no later than October 16, 2026, at 10:00
A.M., Central time, to:
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Dedria Lunderman, Purchasing Manager
City Hall 6th Floor
222 West Main Street
Pensacola, Florida 32502
purchasing@cityofpensacola.com
The City of Pensacola adheres to the Americans with Disabilities Act and will make
reasonable accommodations for access to City services, programs, and activities. Please
email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests must be
made at least 48 hours in advance of the event in order to allow the City time to provide the
requested services.
The City reserves the right to accept or reject any or all submittals, to waive any submittal
informalities and to re-advertise for submittals when deemed in the best interest of the City.
Attest: CITY OF PENSACOLA
Ericka L. Burnett D. C. Reeves
City Clerk Mayor
The City of Pensacola provides equal access in employment and public services.
*Participation in a Microsoft Teams meeting requires a microphone and
speakers; however, webcams are optional. Participants may join the meeting
either via a PC or Smartphone. Please be sure to check the system
requirements at the following link: Microsoft Teams System Requirements
Check.)
SECURITY NOTICE
Visitors to City Hall may be required to stay in the lobby unless otherwise directed.
Late submittals will not be accepted.
FLORIDA GOVERNMENT IN THE SUNSHINE - PUBLIC RECORDS NOTICE
Pursuant to Section 286.011, Florida Statutes, all Evaluation Committee meetings
under this RFP/RFQ are subject to Florida's Government in the Sunshine Law - open
to the public, noticed in advance, and documented as public records. Each
Committee member shall sign a Sunshine Law acknowledgement prior to
participating. All notes, scoresheets, and written communications are public records
under Chapter 119, Florida Statutes, and subject to disclosure. Members shall not
communicate privately with one another or with proposers outside of a duly noticed
public meeting.
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SCHEDULE OF EVENTS (subject to change)
Date Activity
September 25, 2026 Publish RFQ
October 16, 2026, 10:00 a.m. Questions due
October 27, 2026, 2:30 p.m. Submittals due
October 28, 2026, 10:00 a.m. Submittal Opening
TBA, 2026, 00:00 a.m./p.m. Distribution of Materials for Review
TBA 2026, 00:00 a.m./p.m Evaluation Committee Meeting
City Hall 1st floor conference room Ranking / Shortlisting Qualifications
222 West Main Street, Pensacola, FL 32502 (award may be recommended)
TBA, 2026, 00:00 a.m./p.m Evaluation Committee Meeting (if needed)
City Hall 1st floor conference room Oral Presentations
222 West Main Street, Pensacola, FL 32502 Recommendation of Contract Award
All time are Central time.
I. GENERAL INSTRUCTIONS
A. The City reserves the right to hear oral presentations. Companies responding
to the solicitation must be available for formal presentations/interviews to the
Selection Committee. These will be held in person at City Hall, 222 West Main
Street, Pensacola, FL 32502.
B. Submittals should respond to each item noted in the Submittal Format and
Evaluation Criteria in the order noted. Identify responses with the same
paragraph notation as this RFQ.
C. Submittals must be typed or printed. All corrections made by the respondent
prior to the opening must be initialed and dated by the respondent. No changes
or corrections will be allowed after submittals are opened.
D. Any addendum issued will be made available on the City's website at
http://www.cityofpensacola.com/bids.aspx. Interested bidders are
advised to check the site frequently.
E. The City of Pensacola is not liable for any costs incurred by any interested
party in responding to this RFQ.
F. By responding to this RFQ you are giving permission to the City to contact
anyone you name as an associate, client, sub-Consultant or reference to
confirm information provided.
G. No Contingency Fees: By responding to this solicitation, each Respondent
warrants that it has not and will not employ or retain any company or person,
other than a bona fide employee working solely for the company, to solicit or
secure an agreement pursuant to this solicitation and that it has not and will
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Deliverables:
Gonzalez St Neighborhood Greenway Quick Build Project
* Documentation of NEPA Categorial Exclusion
* Documentation of current conditions.
* Concepts and renderings of key segments and intersections showing
recommendations for short-term safety improvements using material such as paint,
rubber curbs, flex posts, etc.
* Results from pre and post data collection and analysis to determine effectiveness of
demonstration project.
* Presentation material for public workshop and one city council presentation to provide
preliminary results and lessons learned.
* Recommendations of product purchases with cost estimates, vehicular impact
evaluation, and constructability evaluation.
* Final report in Arc GIS story map format with analysis, public engagement, and final
results from demonstration project.
Roadway Safety Audit and Vision Zero Action Planning Project
* Data report of crash statistics on High Injury Crash Network within the past five years.
* GIS mapping target areas with appropriate existing conditions like functional
classification, land use, etc.
* Public presentation material for one workshop.
* Presentation material for one stakeholder workshop.
* Safety improvement recommendations using crash modification factors.
* Policy and strategy development using five E's of safety.
* Final report in digital format and appropriate maps in Arc GIS map package.
III. SUBMITTAL FORMAT
Submittals shall be in the format described below. The selection criteria and points that will
be used in ranking the submittals are noted in each section. Submittals shall be limited to
forty (40) single-sided 812 x 11" pages. Page count excludes the cover, cover letter, table of
contents, section dividers, and any City-provided form. Font must be a minimum of ADA-
compliant 12 point sans serif. Hardcopy Qualifications shall be bound with spiral or similar
binding that ensures the integrity of the submission. Each section in the submittal should
follow the format/organization noted in this section. Three to five firms may be short-listed
based on the information provided on the forms and in the additional sections, and those
firms may be invited to an in-person interview. The City reserves the right to select directly
from the Statements of Qualifications.
An Authorized Representative of the firm shall sign submittals. All information requested
must be submitted. Failure to submit all information may result in a lowered evaluation score
of the submittal. At its discretion, the City may waive minor discrepancies or reject submittals
substantially incomplete or lacking key information.
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not pay or agree to pay any person, company, corporation, individual or
company, other than a bona fide employee working solely for the company,
any fee, commission, percentage, gift, or other consideration contingent upon
or resulting from the award or making of an agreement.
II. SCOPE OF WORK
Streets Are For Everyone (SAFE) Pensacola is a project that builds upon on the City's
2023 Active Transportation Plan and is funded through Federal Highway Administration
(FHWA) Award No. 693JJ32640109), Streets Are For Everyone (SAFE) Pensacola grant.
The project will have a two-prong approach with supplemental planning and a demonstration
quick-build component that will follow guidance from Vision Zero and Safe Systems to
eliminate roadway fatalities and serious injuries.
The timelines of these efforts are anticipated to overlap to meet grant deadlines. The first
effort will be a quick-build, demonstration project to assess the effectiveness of low-cost,
temporary safety countermeasures on Gonzalez Street to determine if it is a process that
can be made permanent and replicable across the City. Gonzalez Street is a 2-mile corridor
that has the potential to be a Neighborhood Greenway that prioritizes safety through low-
cost design techniques that reduce speed and prioritize bicycles and pedestrians.
The supplemental planning will consist of a roadway audit and development of policies and
strategies to build upon the existing Active Transportation Plan and include all required
components of the Safe Streets for All Grant - Safety Action Plan. The project will focus on
the established High Injury Crash Network (Exhibit A) and provide a diagnosis and
countermeasure identification using the safe systems approach.
Tasks:
Gonzalez St Neighborhood Greenway Quick Build Project
* Analysis confirming NEPA categorical exclusion for demonstration activities.
* Transportation and demographic analysis of corridor and surrounding communities.
* Lead public engagement.
* Create concepts and roadway renderings based on public input and roadway
analysis.
* Pre and Post data collection within 6 months of vehicular, pedestrian and bicycle
crashes and volumes.
* Provide oversight and guidance to City of Pensacola for implementation of quick build
products.
Roadway Safety Audit and Vision Zero Action Planning Project
* Conduct online and field data collection of target areas on high injury crash network.
* Lead public engagement and conduct stakeholder meetings.
* Assessment of roadway crashes and identification of countermeasure
recommendations based on crash modification factors and five E's of safety.
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A. Introduction
This section will contain a cover letter no longer than two (2) pages, signed by an
authorized representative of the offering firm. A table of contents will follow the cover
letter. This section should also include those required City forms within the RFQ, and
any addenda issued.
1) Signature Sheet
2) Appendix A, 44 C.F.R. Part 18 - Certification Regarding Lobbying
3) State of Florida Affidavit Regarding the Use of Coercion for Labor and Services
Pursuant to Florida Statute 787.06(13)
4) 52.209-5 FAR Certification Regarding Debarment, Suspension, Proposed
Debarment, and Other Responsibility Matters
5) 52.209-6 FAR Protecting the Government's Interest When Subcontracting with
Contractors Debarred, Suspended, or Proposed for Debarment
6) Drugfree Workplace Certificate
7) Small Business Enterprise (SBE) Statement
8) Non-Collusion Affidavit
9) Public Entity Crimes Statement
10) Anti-Kickback Affidavit
11) Acknowledgement of addenda (signed signature pages of addenda)
12) Required Documents Acknowledgement form
13) Davis Bacon Wage Determination (as applicable)
B. Firm Information
Briefly describe the firm's organization and philosophy. Address each of the following
items:
1) Business Structure (Corporation, Joint Venture, Partnership); proper
incorporation by the Secretary of State and current Florida Professional
Registration Certificate for general contractor certification.
2) Number of years in business.
3) Total staff and firm's experience profile. This criterion identifies the relative size
of the firm, including management, technical, and support staff. Technical staff
shall be those persons proposed to be associated with the implementation of
this project; project managers, engineers, supervisors, planners, quality
control manager, etc.
4) Distance from the City - Simply, the location in miles of the proposed
operating office to the City of Pensacola.
5) Describe and explain any litigation, major disputes, contract defaults, and liens
in the last 10 years.
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EVALUATION CRITERIA BEGIN
The following criteria will be considered when selecting a firm:
C. Firm Experience (45 points)
Major consideration will be given to the successful completion of previous projects
comparable in nature, design, scope, and complexity with this project. The City
will consider statements of interest from firms that have not previously delivered
a project under this model, as long as the firm otherwise demonstrates success
on delivery of comparable projects.
* Firms should include any relevant projects that were at least partially funded
through federal transportation dollars and those that address vision zero
strategies and safe systems approach to reduce fatalities for all transportation
users.
* At least one project should include a quick build component and the evaluation
results.
List projects which best illustrate the experience of the firm and current staff to be
assigned to this project. (List no more than 10 projects, and no projects which
were completed more than 10 years ago.).
* Name and location of the project
* Nature of the firm's responsibility on this project
* Description of project
* Project Client agency's representative's name, address, and phone number
(current information)
* Date project was completed or is anticipated to be completed
* Work for which the staff was responsible
* If the project is not complete, present status of this project
* Project Manager and other key professionals involved on listed project and
who of that staff that would be assigned to this project.
D. Project Team (40 points)
Provide qualification and composition of staff that will work on this project,
including background and experience in the stated disciplines of design,
transportation planning, and public engagement.
E. Scheduling and Budget Estimates (15 points)
With respect to the projects outlined in subsection C, provide information with
respect to:
* Proposed vs actual design schedule
* Current workload
Percentage of time each staff member can dedicate to the project.
F. Certification as/partnership with City-certified Small Business Enterprise
(SBE) (3 points)
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IV. INTERVIEW PROCESS
Firms will be evaluated for short-listing based upon the written material submitted to
the City in response to this RFQ. The evaluation committee will review the submittals,
and the City may schedule formal presentations/interviews for those three to five (3-
5) firms short-listed. If formal presentations/interviews are required, selected firms will
be required to have the proposed project manager present to participate in the
presentation/interview. Presentations/interviews will be conducted in-person only.
Each firm will be allowed up to 40 minutes for a formal presentation, consisting of a
reiteration of the written qualification demonstrating the firm's grasp of the project.
The formal presentation will be followed by 20 minutes of Questions & Answers
(Q&A). Any unused formal presentation time will be added to the Q&A period. A
projection system is available, but presenters are requested to bring their own laptop
and flash drives containing the complete presentation and any handouts. The
selection committee would prefer a PowerPoint presentation. The presentations are
closed to the public. The committee deliberations following the last presentation will
be open to the public.
The evaluation committee will make a recommendation to the Mayor regarding the
selection of the firms based upon the formal presentations/interviews. The Mayor will
then forward his recommendation for award to the City Council for their approval.
V. General Terms and Conditions
A. Insurance and Indemnification
Before starting and until termination of work for, or on behalf of, the CITY, the
CONSULTANT and any/all sub consultants shall procure and maintain insurance
of the types and to the limits specified.
The term CITY as used in this section of the Contract is defined to mean the CITY
of Pensacola itself, any subsidiaries or affiliates, elected and appointed officials,
employees, volunteers, representatives and agents.
Insurance shall be issued by an insurer whose business reputation, financial
stability and claims payment reputation is satisfactory to the CITY for the CITY's
protection only. Unless otherwise agreed, the amounts, form and type of
insurance shall conform to the following minimum requirements, Consultant
understands and agrees that increased limits and/or additional types of insurance
may be required depending on the scope of service.
1. WORKERS' COMPENSATION
The CONSULTANT shall purchase and maintain Worker's Compensation
Insurance Coverage for all Workers' Compensation obligations as legally
required. Additionally, the policy, or separately obtained policy, must include
Employers Liability Coverage of at least $100,000 each person -accident,
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$100,000 each person - disease, $500,000 aggregate - disease. The policy
must include coverage for United States Longshore & Harbor Act (USL&H).
2. COMMERCIAL GENERAL, AUTOMOBILE, PROFESSIONAL LIABILITY AND
UMBRELLA LIABILITY COVERAGES
The CONSULTANT shall purchase coverage on forms no more restrictive than
the latest editions of the Commercial General Liability and Business Auto
policies filed by the Insurance Services Office. The CITY shall be an Additional
Insured for Commercial General Liability and umbrella liability and such
coverage shall be at least as broad as that provided to the Named Insured
under the policy for the terms and conditions of this Contract. The CITY shall
not be considered liable for premium payment, entitled to any premium return
or dividend and shall not be considered a member of any mutual or reciprocal
company. Minimum limits as outlined below must be provided, with umbrella
insurance coverage making up any difference between the policy limits of
underlying policies coverage and the total amount of coverage required.
Commercial General Liability coverage must be provided, including bodily
injury and property damage liability for premises, operations, products and
completed operations, contractual liability and independent contractors.
The coverage shall be written on occurrence-type basis. Minimum limits of
$1,000,000 per occurrence and in the aggregate must be provided. The
City of Pensacola must be listed as an additional insured.
Business Auto Policy coverage must be provided, including bodily injury
and property damage arising out of operation, maintenance or use of
owned, non-owned and hired automobiles. Minimum limits of $1,000,000
CSL must be provided
Professional Liability insurance coverage must be provided to afford
protection for errors and omissions arising out of services provided under,
or associated with this contract. Minimum limits of $2,000,000 per
occurrence and $2,000,000 aggregate must be provided.
Umbrella Liability Insurance coverage shall not be more restrictive than the
underlying insurance policy coverages. The coverage shall be written on
an occurrence-type basis and the City listed as an additional insured.
CERTIFICATES OF INSURANCE
Required insurance shall be documented in the Certificates of Insurance that lists
this Contract and provides that the CITY shall be notified at least thirty (30) days
in advance of cancellation, nonrenewal or adverse change or restriction in
coverage. If required by the CITY, the CONSULTANT shall furnish copies of the
CONSULTANT's insurance policies, forms, endorsements, jackets and other
items forming a part of, or relating to such policies. Certificates shall be on the
"Certificate of Insurance" form equal to, as determined by the CITY an ACORD
25. Any wording in a Certificate which would make notification of cancellation,
adverse change or restriction in coverage to the CITY an option shall be deleted
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or crossed out by the insurance carrier or the insurance carrier's agent or
employee. The CONSULTANT shall replace any canceled, adversely changed,
restricted or non-renewed policies with new policies acceptable to the CITY and
shall file with the CITY Certificates of Insurance under the new policies prior to the
effective date of such cancellation, adverse change or restriction. If any policy is
not timely replaced, in a manner acceptable to the CITY, the CONSULTANT shall,
upon instructions of the CITY, cease all operations under the Contract until
directed by the CITY, in writing, to resume operations.
INSURANCE OF THE CONSULTANT PRIMARY
The CONSULTANT's required coverage shall be considered primary, and all
other insurance shall be considered as excess, over and above the
CONSULTANT's coverage. The CONSULTANT's policies of coverage will be
considered primary as relates to all provisions of the Contract.
LOSS CONTROL AND SAFETY
The CONSULTANT shall retain control over its employees, agents, servants and
subcontractors, as well as control over its invitees, and its activities on and about
the subject premises and the manner in which such activities shall be undertaken
and to that end, the CONSULTANT shall not be deemed to be an agent of the
CITY. Precaution shall be exercised at all times by the Consultant for the
protection of all persons, including employees, and property from harm caused by
negligent acts or omissions of the consultant.
HOLD HARMLESS
The Consultant shall indemnify and hold harmless the City of Pensacola, its
officers and employees, from any and all liabilities, damages, losses, and costs to
the extent caused by the negligence, recklessness or intentional wrongful
misconduct of the Consultant and persons employed or utilized by the Consultant
in the performance of the contract. The Consultant's obligation shall not be limited
by, or in any way to, any insurance coverage or by any provision in or exclusion
or omission from any policy of insurance.
PAY ON BEHALF OF THE CITY
The CONSULTANT agrees to pay on behalf of the CITY, as well as provide a
legal defense for the CITY, both of which will be done only if and when requested
by the CITY, for all claims as described in the Hold Harmless paragraph. Such
payment on the behalf of the CITY shall be in addition to any and all other legal
remedies available to the CITY and shall not be considered to be the CITY's
exclusive remedy.
FEDERAL CONDITIONS
Required Contract Provisions
1. BREACH OF CONTRACT TERMS (2 CFR 200 Appendix II(A))
The City reserves the right to seek all remedies available under law in the event of
a failure to perform or other breach of this Contract by the Contractor, and the
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