PUR 27-016 (INFORMAL) ON-CALL WATER SEPARATOR (OWS) CLEANOUT SERVICES

Location:	California
Posted:	Oct 20, 2026
Due:	Oct 29, 2026
Agency:	City of Stockton
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment S - Utilities and Training Services
Solicitation No:	PUR 27-016
Publication URL:	To access bid details, please log in.

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Administrative Services Department

501 W. Weber Ave.  Stockton, CA 95203  209-937-8357 www.stocktonca.gov

INFORMAL REQUEST FOR PROPOSALS (IRFP) FOR

ON-CALL OIL WATER SEPARATOR (OWS) CLEAN OUT

SERVICES

PUR 27-016

IRFP CLOSES time 2:00 PM, October 22, 2026

Date of Release: October 8, 2026

Deadline: 2:00 PM PST, October 22, 2026

Contacts: Timothy Caluya, Procurement Specialist

stocktonbids@stocktonca.gov

209-937-8357

INFORMAL REQUEST FOR PROPOSAL (IRFP)

The City of Stockton (“City”) is seeking, via an informal request process, proposals for On-Call Oil

Water Separator (OWS) Clean Out Services at various Stockton Fire Department (“Department”)

Fire Stations. Proposals will be reviewed, and specifications may be amended to meet City goals.

INTRODUCTION

The City is seeking proposals from qualified Contractors to provide as-needed oil-water separator

clean-out services at various City Fire Department facilities.

The selected Contractor shall provide all labor, equipment, materials, transportation, disposal, and

other resources necessary to properly service and clean the City's oil-water separator systems.

Services will be performed on an as-needed basis, with the timing and frequency of service

determined by the individual needs and conditions of each oil-water separator.

IRFP DEADLINE

Proposals must be received no later than 2:00PM PST on October 22, 2026. Proposals received

after this date will not be considered for review. The proposal must be signed by a person legally

authorized to bind the Proposer to a contract should the proposal be qualified and certified for

contract and execution of work. All proposals must be submitted in PDF form to

stocktonbids@stocktonca.gov.

SCOPE OF SERVICES

Please see Exhibit A for complete Scope of Services.

PROPOSAL CONTENT

Proposal Guidelines, Content and Format: The City of Stockton uses a qualifications-based

selection process in obtaining these services. In order for the City to properly evaluate the

Proposers’ qualification to perform this work, the proposals shall include, as a minimum, the following

information:

A. Evidence of the Proposer’s ability to be responsive to this project in regard to

timeliness and expertise, including availability of staff proposed to be assigned.

B. The Proposers are encouraged to expand on the Scope of Services (Exhibit A) to

demonstrate their expertise. Evaluation of the proposals will be based on

qualifications, the experience of staff proposed to be assigned to the project,

references and thoroughness of the proposer’s response to the Scope of Services.

C. Such additional information that the Proposer may feel would be pertinent to assist

the City of Stockton in making its final decision.

D. Please email your proposal to Timothy Caluya with the subject of email titled PUR 27-

016 On-Call Oil Water Separator (OWS) Clean Out Services. Proposals must be

received at this email address no later than 2:00PM PST on October 22, 2026.

Proposals received after this date will not be considered for review. The proposal must

be signed by a person legally authorized to bind the Proposer to a contract should the

Proposal be qualified and certified for contract and execution of work.

The IRFP must include the following:

1. Cover Letter: Submit a letter on your company letterhead addressing the proposal and format.

The letter should be signed by an officer of the firm authorized to bind the firm to all comments

made in the proposal, and shall include the name, address, phone number and e-mail

address of the person(s) to contact who will be authorized to represent your firm.

2. Minimum Experience Qualifications Summary: Please provide a profile of consultant/firm

which includes:

List of the names and title of the members, partners, officers, management, and staff of the

consultant’s firm.

• Resumes of key individuals associated with this proposed examination.

• If subconsultant(s) will be used, please include resume and qualifications of the

subconsultant.

• A minimum of three references for which the consultant has provided comparable

contractual services to those specified in the IRFP along with the subconsultant and

contacts where applicable.

• A summary and samples of work on similar projects.

3. Work Plan/Timeline: Provide a work plan that incorporates the scope of services outlined

above. The work plan should generally identify the expected duration of each task and

reflect associated personnel and other resources required for all tasks to be performed.

This should include a schedule for all deliverables. On-site and off-site time should be

separately stated. There should be a clear explanation of consultant’s and City

responsibilities.

4. Project Fees and Fee Schedule: Provide a comprehensive budget and fee schedule.

This fee schedule should include costs for all services required in this IRFP. Pricing

should identify any applicable:

• Per-service or per-separator charge;

• Mobilization or trip charge;

• Disposal or waste-handling charge;

• Additional labor or equipment charges; and

• Other fees necessary to complete the requested service.

5. Project Scope of Services: Clearly define how you will meet the objectives and

requirements of the scope of services in detail. Proposers are encouraged to expand

on the Scope of Services to demonstrate their expertise. Evaluation of the

proposals will be based on qualifications, the experience of staff proposed to be

assigned to the project, references and thoroughness of the proposer’s response to the

Scope of Services.

6. Insurance & Contract Requirements: Provide a statement that you have reviewed and

agree to the insurance requirements specified in Exhibit B and the terms and conditions

specified in Exhibit C. Provide a sample completed Insurance Certificate according to

terms as identified in Exhibit B to show you are able to provide insurance if awarded this

contract. Final insurance certificates must be provided before contract can be approved.

INDEMNITY AND HOLD HARMLESS

To the fullest extent permitted by law, Contractor shall hold harmless, defend and indemnify City of

Stockton and its officers, officials, employees and volunteers from and against any and all liability,

loss, damage, expense, costs (including without limitation costs and fees of litigation) of every

nature arising out of or in connection with Contractor’s performance of work hereunder or its failure

to comply with any of its obligations contained in this agreement, except such loss or damage which

was caused by the sole negligence or willful misconduct of the City of Stockton. This obligation is

independent of, and shall not in any way be limited by, the minimum insurance obligations contained

in this agreement. These obligations shall survive the completion or termination of this agreement.

SELECTION AND AWARD

Award will be made based on the most advantageous proposals to the City with the proper

credentials and best experience/professional standards. The City reserves the right to select the

successful proposer and negotiate terms of a contract with the proposer whose proposal is most

responsive to the needs of the City. Further, the City reserves the right to reject any and all

proposals, or alternate proposals, or waive any informality in the proposal as is in the City’s best

interest. Staff will determine how well the IRFP meets the needs of the City in terms of suitability of

services, experience, and cost will not be the primary factor. Proposals are subject to final

negotiation. If no proposals are accepted, the City reserves the right to cancel this IRFP and release

a new IRFP.

TERM

The City and Proposer will sign an agreement for three years on an as-needed, not-to-exceed basis.

QUESTIONS AND ADDENDA

Questions regarding this IRFP are to be directed by email to Administrative Services Department –

Procurement Division No later than October 15, 2026 by 2:00 PM. Material changes, if any, to the

scope of services or proposal procedures will be transmitted by email.

In the event that it becomes necessary to revise any part of this IRFP, an addendum will be

issued on the City’s BidFlash page.

EXHIBIT A

SCOPE OF SERVICES

The City currently has seven (7) oil-water separator systems located at the following Fire Department

stations:

Station

Fire Station 1

Fire Station 4

Fire Station 5

Fire Station 7

Fire Station 10

Fire Station 11

Fire Station 14

Address

1818 S. Fresno Ave., Stockton, CA 95206

5225 Pacific Ave., Stockton, CA 95207

3449 Manthey Rd., Stockton, CA 95206

1767 W. Hammer Ln., Stockton, CA 95209

2903 W. March Ln., Stockton, CA 95219

1211 E. Swain Rd., Stockton, CA 95210

3019 McNabb St., Stockton, CA 95209

Services will be requested and scheduled by the City on an as-needed basis. The City will determine

when a separator requires service based on its individual condition, accumulation of material,

operational needs, inspection findings, and other factors.

The frequency of service may vary among the seven (7) locations. Some separators may require

service multiple times during a year, while others may require service less frequently.

The City does not guarantee a minimum number of service requests, service frequency, or

expenditure during the Agreement term.

DELIVERABLES

Cleaning of the Oil Water Separator (OWS)

Upon request by the City, the Contractor shall provide the following services, but not limited to:

1. Coordinate and schedule service with the City's designated representative.

2. Mobilize appropriate personnel, equipment, and vehicles to the designated Fire Department

facility.

3. Access and service the designated oil-water separator.

4. Vacuum and remove accumulated oil, water, sludge, sediment, debris, and other material from

the separator.

5. Clean the separator to the extent reasonably necessary to restore it to an appropriate operating

condition.

6. Remove all collected material from the City facility.

7. Transport removed material in accordance with applicable laws and regulations.

8. Properly dispose of, recycle, or otherwise manage removed materials at an authorized facility.

9. Clean the immediate work area upon completion of the service.

10. Notify the City of any observed damage, deficiencies, unusual conditions, or other issues

affecting the separator.

11. Provide documentation (service report) of the work performed following each service, including

at a minimum:

• Fire Station/location;

• Date of service;

• Oil-water separator serviced;

• Description of services performed;

• Approximate quantity of material removed, if available;

• Disposal, recycling, or treatment information;

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

General Information
Due Date:	October 29, 2026 (Revised Date)
Opening Time:	2:00 PM PST
Published Date:	October 8, 2026
Last Updated:	October 20, 2026
Bid Orientation:	Informal Request for Proposals
Solicitation Number:	PUR 27-016
Description:	On-Call Oil Water Separator (OWS) Clean Out Services
Solicitation Stage:	Accepting Proposals

Procurement Contact
Name:	Role:	Phone Number:	Email:
Timothy Caluya	Procurement Specialist	(209) 937-8357	stocktonbids@stocktonca.gov

Specifications
Document:	Request for Proposals
Document:	Previous Fiscal Year Agreements

Addendum and Statement Clarifications
Document:	Addendum 1
Document:	Addendum 2

PUR 27-016 (INFORMAL) ON-CALL WATER SEPARATOR (OWS) CLEANOUT SERVICES

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See also