BID - McDuffie Main 25 kV Switchgear Upgrade Addendum 1

Alabama Port Authority
Specification Booklet
Project Name McDuffie Main 25 kV Switchgear Upgrade
Location Mobile, AL
September 2026
Project # 11712 TASK# 2
SPECIFICATIONS AND
CONTRACT DOCUMENTS
Doug Otto, Director & CEO
Kay Ivey, Governor of Alabama
ISSUED BY
Engineering Services Department
Form ENG-FR-004 Spec Book Div 1 Template Last Revised 10/31/11

Alabama Port Authority
Specification Booklet
Project Name McDuffie Main 25 kV Switchgear Upgrade
Location Mobile, AL
Project # 11712 TASK# 2 September 2026 ii | P a g e
BID
DOCUMENTS
INDEX
INVITATION FOR BIDS.............................................................................................1
INSTRUCTIONS TO BIDDERS ................................................................................................ 3
PROPOSAL .............................................................................................................................. 4
BID BOND ................................................................................................................................ 7
AFFIDAVIT AND CERTIFICATE OF COMPLIANCE... ............................................................. 9
MEDIUM VOLTAGE SWITCHGEAR SPECIFICATION (28 PAGE ATTACHMENT)
Form ENG-FR-004 Spec Book Div 1 Template Last Revised 10/31/11

Alabama Port Authority
Specification Booklet
Project Name McDuffie Main 25 kV Switchgear Upgrade
Location Mobile, AL
Project # 11712 TASK# 2 September 2026 1 | P a g e
INVITATION TO BID
Sealed bid proposals will be received via courier to the Alabama Port Authority, 1400 Alabama State Docks
Blvd., Room 216, Administration Building, Mobile, AL 36602 no later than 1:30 P.M., on Thursday,
October 8, 2026. Sealed bid proposals can also be hand delivered from 1:45 P.M. to 2:00 P.M., on
Thursday, October 8, 2026 to the Alabama Port Authority International Trade Center Lobby, 250 North
Water Street, Mobile, AL. Faxed or electronic submitted bids will not be accepted.
McDuffie Main 25 kV Switchgear Upgrade
Mobile, Alabama
This Requisition solicits proposals for the replacement of the existing 25 kV main switchgear lineup at
the McDuffie Coal Terminal in Mobile, Alabama for the Alabama Port Authority (APA) as shown in the
attached Medium Voltage Switchgear Specification. Work will be in accordance with the requirements
stated herein, attached insurance requirements, all referenced documents, and applicable State of
Alabama Laws. The Contractor will be required to supply a delivery schedule with their bid and
associated liquidated damages will be applied based on the provided schedule. ASPA reserves the right to
choose the best value based on a combination of price and schedule. Proposals shall be valid for 90
calendar days.
Specifications, proposal forms, bid bond forms, performance bond forms, and plans are available on the
Alabama Port Authority website at www.alports.com. For additional project and contractual
information, please contact the APA Project Manager, Pete Olivero at (251) 622-2688 (email to
pete.olivero@alports.com ). For technical information, please contact Taylor Williams at
Taylor.Williams@AllianceEngr.com c.c. pete.olivero@alports.com
Each Bidder shall satisfy oneself as to the character, quality, and quantities of work to be performed,
and as to the requirements of the proposed contract. The submission of a proposal shall be proof
that the bidding Contractor has made such examination and is satisfied as to the conditions to be
encountered in performing the work and as to the requirements of the proposed Contract.
APA will utilize its sales tax exemption status on this project. The Contractor will be responsible for
the purchase of all materials and will be required to apply for sales and use tax certificate of exemption
upon contract award.
Due to the time needed to determine the best value based on price and schedule, bids will NOT be
publicly opened. We intend to let the selected bidder know that we intend on proceeding with award
within 10 days of receipt of the bids. The right is reserved, as the interest of the Alabama Port Authority
may require, to reject any and all bids and to waive informalities in bids received. In the event no bid
represents a viable combination of price and schedule, the Alabama Port Authority reserves the right to
solicit submission of a best and final offer from the pool of existing bidders.

Alabama Port Authority
Specification Booklet
Project Name McDuffie Main 25 kV Switchgear Upgrade
Location Mobile, AL
Project # 11712 TASK# 2 September 2026 2 | P a g e
IMPORTANT NOTICE TO CONTRACTORS REGARDING EMPLOYMENT PRACTICES: Effective October 1,
2011, the Beason-Hammon Alabama Taxpayer and Citizen Protection Act ("the Act") requires that any
business entity contracting with or providing any grant or incentives to the state, including the Alabama
Port Authority, certify compliance with the Act. All Contractors must certify such compliance by executing
the enclosed "Certificate of Compliance" and returning it to the Alabama Port Authority with your
proposal. In addition, the company shall submit with their proposal evidence that the company is enrolled
in the E-Verify system. The following E-Verify website link is provided for convenience:
http://www.dhs.gov/files/programs/gc_1185221678150.shtm.
IMPORTANT NOTICE TO CONTRACTORS REGARDING ACCESS TO ASPA RESTRICTED FACILITIES:
All individuals performing any work in McDuffie Terminal must have a valid Transportation Worker
Identification Credential (TWIC) card, ASPA badge and an ASPA vehicle decal with no exceptions.
Information regarding ASPA's access policy is provided on the ASPA website at the link below.
https://www.alports.com/port-access
Time is an essential element in the Contract. Therefore, for each day the equipment delivery is delayed
beyond the delivery date specified in the schedule provided by the bidder with their bid, $1,200.00 shall
be paid by the Contractor to ASPA as liquidated damages for the loss sustained by the State because of
failure of the Contractor to complete the work within the specified time.
Subsequent to the final acceptance of this project by the APA project manager, the following
requirements must be satisfied by the Contractor before final payment can be made.
The Contractor must execute copies of CONTRACTOR'S AFFIDAVIT OF PAYMENT OF CLAIMS AND DEBTS
on the form furnished by the Engineer.
a) The Contractor must furnish a letter on his letterhead acknowledging that acceptance of final
payment by the Contractor constitutes a waiver of all claims, present or future, in connection with
this project.
b) The Contractor must furnish a written guarantee on his letterhead covering all defects in material
and workmanship for a period of not less than two (2) years commencing on the date of final
acceptance.
c) If any purchased items have been incorporated in the work, the Contractor must furnish a letter
on his letterhead assigning those warranties to the OWNER. Copies of said warranties shall be
bound in one binder and submitted along with the letter assignment.

Alabama Port Authority
Specification Booklet
Project Name McDuffie Main 25 kV Switchgear Upgrade
Location Mobile, AL
Project # 11712 TASK# 2 September 2026 3 | P a g e
INSTRUCTIONS TO BIDDERS
1.0 ADDENDA AND INTERPRETATIONS
All questions about the meaning or intent of the Contract Documents shall be submitted to the Engineer
in writing. Replies will be issued by Addenda emailed to all parties recorded as having received the bidding
documents. All addenda so issued shall become part of the Contract Documents. Only questions
answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will
be without legal effect. Deadline for submitting questions is Thursday, October 1, 2026 at 4pm CST.
2.0 SUBMISSION OF PROPOSALS
Before submitting their proposal, the Contractor shall comply with the following:
(a) The Proposals, including the acknowledgement of addenda, shall be filled in ink on the form
provided herein and all blank spaces in the form shall be fully filled. The signature shall be in
long hand and the complete form shall be without interlineations, alteration or erasure.
(b) Attach a certified check or Bid Bond in the amount of 5% of the Proposal, but not more than
$10,000 made payable to the Alabama Port Authority.
(c) Certificate of Compliance with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act
(see page I-9)
(d) Delivery schedule
One copy of Item (a) through (d) should be placed in a sealed envelope with the bidder's name, the project
name and number, and the time and date of bid opening shown on the outside.
All submissions, including hand-delivered packages, US Postal Service express mail, or private delivery
service must be delivered to the following individual at the following address in accordance with the
Invitation to Bid. Bids will not be publicly opened.
Alabama Port Authority
Pete Olivero, P.E., Sr. Facilities Engineer
1400 Alabama State Docks Boulevard,
Administration Building, Suite 216
Mobile, AL 36602
(251) 622-2688
Neither fax nor email submissions will be accepted. Respondents are responsible for effective delivery by
the above deadline, and late submissions will be rejected without opening and returned to the sender.
APA accepts no responsibility for misdirected or lost proposals.

Alabama Port Authority
Specification Booklet
Project Name McDuffie Main 25 kV Switchgear Upgrade
Location Mobile, AL
Project # 11712 TASK# 2 September 2026 4 | P a g e
Proposal of:
Address:
Date:
To: STATE OF ALABAMA, Alabama Port Authority, Mobile, Alabama
Gentlemen:
The undersigned, as Bidder, hereby declares that he has examined the plans and specifications for the
work and contractual documents relative thereto, and has read all Specifications furnished; and that he
has satisfied himself relative to all aspects of the work to be performed and especially to those factors
affecting cost, progress, or performance.
The Bidder proposes and agrees, if this bid is accepted, to contract with the Owner in the form of contract
specified, to furnish all necessary materials, equipment, tools, apparatus, means of transportation, labor
and incidentals to perform in a satisfactory manner, the work described in the Contract Specifications and
Drawings for the Alabama Port Authority, for the prices listed below to complete:
McDuffie Main 25 kV Switchgear Upgrade
Mobile, Alabama
In full and complete accordance with the shown, noted, described and reasonable intended requirements
of the plans, specifications and contract documents to the full and entire satisfaction of the Owner with a
definite understanding that no money will be allowed for extra work except as set forth in the attached
contract documents.
It is agreed that the description under each item, being briefly stated, implies, although it does not
mention, all incidentals and that the prices stated are intended to cover all such work materials and
incidentals as constitute Bidder's obligation as described in the specifications and any details not
specifically mentioned, but evidently included in the contract shall be compensated for the item which
most logically includes it.
Bidder agrees that he will commence the work within the time allotted by the Contract Documents with
adequate force, plant, and equipment and that the work will be completed within the time schedule which
the Bidder provides. Bidder accepts the provisions of the Contract Documents as to liquidated damages in
the event of failure to complete the work on time.
The Bidder further agrees that, in case of failure on his part to execute the Contract and required bonds
within ten (10) calendar days from the date written notice of intent to award if mailed or otherwise
delivered to the Bidder, the certified check or bid bond accompanying this bid and the monies payable
thereon shall be paid into the funds of the Owner not as penalty, but as a liquidation of a reasonable
portion of the damages incurred by the Owner due to the Bidder's failure to execute the Contract.

Alabama Port Authority
Specification Booklet
Project Name McDuffie Main 25 kV Switchgear Upgrade
Location Mobile, AL
Project # 11712 TASK# 2 September 2026 5 | P a g e
Each of the following items within the Schedule of Prices shall be completed in accordance with this
Specification Booklet. Items not specifically noted in the schedule of prices shall be considered ancillary
to the project and be absorbed in the bid items.
SCHEDULE OF PRICES
QTY LEAD TIME
ITEM DESCRIPTION UNIT PRICE (weeks) VALUE
n/a
1 Bonds and Insurance L.S. Lump Sum $
2 25kV Main Switchgear L.S Lump Sum $
Factory Testing and
3 L.S. Lump Sum n/a $
Delivery
On-site Commissioning
40 hr. $ /hr. n/a $
3 Assistance
TOTAL $

Alabama Port Authority
Specification Booklet
Project Name McDuffie Main 25 kV Switchgear Upgrade
Location Mobile, AL
Project # 11712 TASK# 2 September 2026 6 | P a g e
I, the undersigned bidder, hereby acknowledge receipt of the following addenda:
ADDENDUM NO.
ADDENDUM NO.
ADDENDUM NO.
ADDENDUM NO.
Contractor's Signature: _______________________________________________________
Company
Name (print) Title Date

Alabama Port Authority
Specification Booklet
Project Name McDuffie Main 25 kV Switchgear Upgrade
Location Mobile, AL
Project # 11712 TASK# 2 September 2026 7 | P a g e
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we, undersigned,
as Principal, and
as Surety, are hereby held and bound unto The Alabama Port Authority as OWNER in the Penal sum of
for the payment of which will and truly be made, we hereby jointly
and severally bind ourselves, successors and assigns. Signed, the day of ______________, 2026.
The Condition of the above obligation is such that whereas the Principal has submitted to the Alabama Port Authority
a certain BID, attached hereto and hereby made a part hereof to enter into a contract in writing, for the McDuffie
Main 25 kV Switchgear Upgrade, Project 11712, Task # 2.
NOW, THEREFORE,
(a) If said BID shall be rejected, or
(b) If said BID shall be accepted and the Principal shall execute and deliver a contract in the form of
Contract attached hereto (Properly completed in accordance with said BID) and shall furnish a BOND for
his faithful performance of said contract, and for the payment of all persons performing labor or furnishing
materials in connection therewith, and shall in all other respects perform the agreement created by the
acceptance of said BID, then this obligation shall be void, otherwise the same shall remain in force and
effect; it being expressly understood and agreed that the liability of the Surety for any and all claims
hereunder shall, in no event, exceed the panel amount of this obligation as herein stated.
The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its
BOND shall in no way be impaired or affected by any extension of time within which the OWNER may
accept such BID; and said Surety does hereby waive notice of any such extension.
IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of
them as are corporations have caused their corporate seals to be hereto affixed and these presents to be
signed by their proper officers, the day and year first set forth above.
Principal
By
Surety
By

Alabama Port Authority
Specification Booklet
Project Name McDuffie Main 25 kV Switchgear Upgrade
Location Mobile, AL
Project # 11712 TASK# 2 September 2026 9 | P a g e
State of
County of
CERTIFICATE OF COMPLIANCE WITH THE BEASON-HAMMON ALABAMA TAXPAYER AND
CITIZEN PROTECTION ACT (ACT 2011-535, as amended by Act 2012-491)
DATE:
RE Contract/Grant/Incentive (describe by number or subject):
by and between
(Contractor/Grantee) and
(State Agency, Department or Public
Entity) The undersigned hereby certifies to the State of Alabama as follows:
1. The undersigned holds the position of with the Contractor/Grantee named above,
and is authorized to provide representations set out in this Certificate as the official and binding act of that entity,
and has knowledge of the provisions of THE BEASON-HAMMON ALABAMA TAXPAYER AND CITIZEN
PROTECTION ACT (ACT 2011-535 of the Alabama Legislature, as amended by Act 2012-491) which is
described herein as "the Act".
2. Using the following definitions from Section 3 of the Act, select and initial either (a) or (b), below, to describe
the Contractor/Grantee's business structure.
BUSINESS ENTITY. Any person or group of persons employing one or more persons performing or engaging
in any activity, enterprise, profession, or occupation for gain, benefit, advantage, or livelihood, whether for
profit or not for profit. "Business entity" shall include, but not be limited to the following:
a. Self-employed individuals, business entities filing articles of incorporation, partnerships, limited
partnerships, limited liability companies, foreign corporations, foreign limited partnerships, foreign
limited liability companies authorized to transact business in this state, business trusts, and any
business entity that registers with the Secretary of State.
b. Any business entity that possesses a business license, permit, certificate, approval, registration,
charter, or similar form of authorization issued by the state, any business entity that is exempt by
law from obtaining such a business license and any business entity that is operating unlawfully
without a business license.
EMPLOYER. Any person, firm, corporation, partnership, joint stock association, agent, manager,
representative, foreman, or other person having control or custody of any employment, place of
employment, or of any employee, including any person or entity employing any person for hire within the
State of Alabama, including a public employer. This term shall not include the occupant of a household
contracting with another person to perform casual domestic labor within the household.
(a) The Contractor/Grantee is a business entity or employer as those terms are defined in Section 3 of
the Act.
(b) The Contractor/Grantee is not a business entity or employer as those terms are defined in Section 3
of the Act.
3. As of the date of this Certificate, Contractor/Grantee does not knowingly employ an unauthorized alien
within the State of Alabama and hereafter it will not knowingly employ, hire for employment, or continue
to employ an unauthorized alien within the State of Alabama;