CONSTRUCTION INSPECTION / SUPPORT SERVICES

City of Daly City
REQUEST FOR PROPOSALS
WESTLAKE SLURRY SEAL
for
CONSTRUCTION INSPECTION/SUPPORT SERVICES
Date Released: May 28, 2026
Electronic proposals are due by 4:00 P.M., June 23, 2026
TO:
Benjamin Zee
Engineer I
bzee@dalycity.org
City of Daly City
Public Works Department - Engineering Division
333 90th Street
Daly City, CA 94015

Westlake Slurry Seal May 2026
I. Project Information
A. REQUEST FOR PROPOSAL (RFP) NOTICE
The City of Daly City (City) hereby requests proposals from qualified firms to provide construction
inspection/support services for the Westlake Slurry Seal Project in Daly City. The project bids will
be opened on June 2, 2026. It is anticipated that the project will be awarded in June 2026. Upon
request, the construction documents will be made available to inquiring firms. All questions
regarding this Request for Proposals (RFP) shall be directed to Benjamin Zee, Engineer I, at
bzee@dalycity.org. Questions submitted after the questions submittal deadline listed in this RFP
may not be answered. At the City's discretion, a list of questions and answers may be published.
Proposals shall be submitted by firms that have a capable and demonstratable background in the
type of work described in Section C, "SCOPE OF SERVICES," of this notice. In addition, all
interested firms shall have sufficient, readily available resources in the form of trained personnel,
support services, specialized consultants, and financial resources to carry out the work without
delay or shortcomings.
The proposals shall be submitted electronically to the Engineering Division of the Public Works
Department, City of Daly City, by e-mail to bzee@dalycity.org no later than:
4:00 p.m. on June 23, 2026
Each proposer shall submit one (1) electronic copy of the proposal in PDF format in accordance
with Section II, "SUBMITTAL REQUIREMENTS."
Important Disclaimers:
It is the responsibility of each prospective proposer to download and print all RFP documents,
including any addenda, and to verify the completeness of their printed documents before
submitting a proposal. The City does not warrant, represent, or guarantee the accuracy or
completeness of any RFP documents and/or information retrieved from other sources. The City
is not responsible for any loss or damage including, but not limited to, time, money, or goodwill
arising from errors, inaccuracies or omissions in any RFP documents and/or information obtained
from other sources. It is each prospective proposer's responsibility to check these sites through
to the submittal deadline for any applicable addenda or updates.
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Westlake Slurry Seal May 2026
B. PROJECT DESCRIPTION
The consultant shall provide construction inspection and support services required for the
complete construction of the project. The construction costs for the Westlake Slurry Seal are
approximately $3.0 million. The time of completion established for contract work is one hundred
twenty-five (125) working days. The project will include:
* Asphalt concrete (AC) deep-lift repairs
* Crack seal
* Protection of utility manhole frames and covers, utility boxes, and monument boxes
* Application of slurry seal
* Removal and application of pavement striping and markings
* Traffic control
* Removal and replacement of sanitary sewer and storm drain manhole frame and covers
to finished grade
* Removal and replacement of water valve frame and cover to finished grade
* Removal and replacement of monument box and cover to finished grade
* Adjustment of sanitary sewer and storm drain manhole frame and covers including utility
boxes, monument boxes and water valve box/lid to finished grade
* Street sweeping/cleaning
C. REQUESTED SCOPE OF SERVICES
The Consultant shall perform the following professional services described in this section.
PART I. INSPECTION
Project inspection shall be full-time by qualified personnel throughout the duration of the
project. Inspector will include construction observation and acceptance of testing as specified in
contract specifications. Digital still photos and video records shall be taken of work progress to
document the Contractor's work. All construction activities shall be coded using the CPM
schedule activity numbers and bid item number.
Project inspector shall observe, monitor, inspect, and document all aspects of the contractor's
daily activities including manpower, equipment, and materials. The project inspector shall ensure
the prosecution of the work is in accordance with the approved contract documents.
Due to the potential of concurrent activities taking place at various locations and dates,
consultant shall provide available qualified full-time inspectors to ensure all activities are under
supervisions at all times.
Project inspector(s) shall ensure the Contractor's temporary installations including, but not
limited to traffic controls, material storage, and work areas are provided and maintained in
accordance with approved plans, City standards, industry practices and OSHA guidelines, and that
the ROW is safely accessible by both vehicles and pedestrians as intended.
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Deliverables:
* Digital still photos and video records
* Daily and Weekly Inspection Reports
II. Submittal Requirements
A. PROPOSAL REQUIREMENTS
The pre-qualified consultant shall submit one (1) electronic version (PDF format) of the proposal
containing 8-1/2" x 11" sheet sizes for the text and 11" x 17" sheet sizes for any large drawings.
The proposals should be no more than 15 pages. The Cover, Table of Contents, and resumes of
key personnel will not be counted towards the 15-page limit. Consultants shall submit electronic
proposals to:
Public Works Department - Engineering Division
Attn: Benjamin Zee, Engineer I
bzee@dalycity.org
The proposal must include, at a minimum, the following elements:
1. Letter of Transmittal
a. To the attention of: Mr. Benjamin Zee, Engineer I, Engineering Division, Public
Works Department, 333 - 90th Street, Daly City CA 94015.
b. The letter must name all persons authorized to make representations for the
Proposer, such as sub-consultants, and include the titles, addresses and telephone
numbers for such persons. An official authorized to negotiate for the Proposer
must sign the Letter of Transmittal.
2. Acknowledgement of Addenda
a. If any addenda are issued, you must acknowledge your receipt of them either by
including a statement in your transmittal letter or by returning signed addenda
with the proposal.
3. Firm Profile and Project Team
a. Prime(s): Provide a detailed resume of the proposed principal-in-charge, the
project manager (PM), and the lead engineer/inspector who will be responsible
for this project. The PM shall be a full-time employee of the prime(s). Clearly
identify each individual's relevant experience (former projects) with photos.
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Westlake Slurry Seal May 2026
b. Sub-Consultants: Provide a detailed resume of the proposed project manager
(PM), who shall be a full-time employee of each sub-consultant for this project.
Clearly identify the PM's relevant experience (former projects) with photos.
c. Confirm that the key project personnel identified by the Prime Consultant and
Subconsultants shall not be substituted without approval of the City. The City must
also approve any new, key team members.
4. Relevant Experience - Prime Consultant and Sub-Consultants
a. Describe experience in providing the necessary services for at least three (3)
projects similar in size and scope to this project. For each project, provide the
following information:
* Client name, project name and location.
* Description of project scope.
* Month and year commenced and was (or will be) completed.
* Project construction cost.
* Contract amount.
* Firm's project responsibility.
* Names of key personnel involved in working on the projects.
* Two (2) client references for each project, including contact names,
addresses, and telephone numbers.
b. Describe issues or problems during design or during the administration of the
project and how these issues were resolved.
c. Describe key take-aways or lessons learned from these projects that could have
helped mitigate some of the issues in sub-section b. above on this project or future
projects.
5. Project Approach, Organization, and Local Presence
a. With reference to Section I "Project Information" of this RFP, present your
approach and organization for providing services on City of Daly City project.
Indicate your understanding of the critical project elements, and what special
approaches your team will feature to manage these elements.
b. Describe how you intend to interface with City staff.
B. COST PROPOSAL AND HOURLY BILLING RATES
A cost proposal and hourly billing rates shall be submitted in a separate PDF file, and shall include
at minimum the following information:
1. Consultant fee schedule for the duration of the project, including proposed level of effort
(in hours and cost) for each major task, proposed level of effort for optional tasks as
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Westlake Slurry Seal May 2026
requested in this RFP (if any) and additional optional tasks proposed by the Consultant.
Costs and effort shall be broken down by task and shall provide the proposed cost by task
and an overall proposed cost.
2. For estimate purposes, the proposal should include at least one full time inspector for the
entire project (125 working days) and another full time inspector for about (20 working
days) during the duration of this project.
3. A fully loaded hourly rates schedule for key staff and subcontractors.
III. Selection Process
A. PROPOSAL EVALUATION
Proposals received by the City will be evaluated based on the following factors:
* Firm Qualifications: Technical experience in performing work of a similar nature,
experience working with public agencies, record of completing work on schedule,
strength and stability of the firm, and assessments of client references.
* Demonstrated Understanding of the Project Requirements: Familiarity with available
construction methods, limitations and benefits and recognition of potential project
challenges.
* Defined Scope and Approach: Appropriate task and deliverables in scope of work. The
proposed schedule is responsive and realistic.
* Overall Responsiveness to the RFP
B. CONTRACT NEGOTIATIONS
1. The City reserves the right to negotiate the final scope of services and will not be bound
by the scope of services presented in the RFP nor by the scope of services in the
consultant's proposal.
2. In finalizing the scope of services, the City may request that the consultant add, delete,
or replace sub-consultants with those from other teams that submitted proposals.
3. The contract amount (including reimbursable expenses) will be a maximum not-to-exceed
amount on the tasks described in Article I and the cost proposal or hourly rates submitted
under Article II, or lesser rates mandated by the City. Reimbursable expenses are subject
to prior approval of the City. The amount for such expenses will be included in the
maximum not-to-exceed amount.
4. Should the City and a firm not be able to reach an agreement as to contract terms within
a reasonable time frame, the City may terminate negotiation at the City's sole discretion.
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C. CONTRACT AWARD
1. Upon successful completion of the negotiations, a request by City staff to the City Council
will be made to authorize the award of a Professional Consulting Services Agreement with
the selected consulting firm.
2. Upon authorization to award the contract by the City Council and upon execution of the
contract, the City will issue an Authorization to Proceed to the selected consulting firm.
3. The selected consulting firm shall maintain auditable records, documents, and papers for
inspection by authorized local, state and federal representatives. Therefore, the
consulting team may be required to undergo an evaluation to demonstrate that the firm
uses recognized accounting and financial procedures.
4. Sample Professional Consulting Services Agreement: Proposers are advised to review the
sample Professional Consulting Services Agreement (see Appendix B). Consultants will be
required to execute this agreement and the City is not inclined to make any modifications
to its terms and conditions. Submittal of a proposal shall demonstrate the consultant's
understanding and acceptance of the terms of the agreement.
5. Insurance Requirements: The awarded consultant will be required to provide proof of
insurance in accordance with the Professional Consulting Service Agreement prior to
execution of a contract (see Appendix B).
6. Business Tax Certificate: The consultant awarded this contract shall obtain or provide
proof of having a current City of Daly City Business Tax Certificate prior to contract
execution and shall maintain a current tax certificate for the duration of the contract.
7. Payment: The method of payment to the successful proposer shall be on a time and
material basis. The hourly rate shall include all direct, indirect costs and all overhead
charges inclusively. Progress payments will be based on actual hours, hourly costs charged
to the project on a monthly basis.
Consultant fees shall be negotiated and established on a time and materials basis with a
not-to-exceed amount, supported by an agreed schedule of rates.
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D. ESTIMATED PROJECT SCHEDULE
The following project timeline is provided for your scheduling information; however, it is subject
to change at the discretion of the City.
ACTIVITY PROJECT BENCHMARKS
Request for Proposals Available 5/28/2026
Question Submittal Deadline 6/15/2026, 5PM
Response to Questions 6/18/2026
Proposals Due 6/23/2026, 4PM
Consultant Selection 6/29/2026
Award of Agreement 7/13/2026
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Westlake Slurry Seal May 2026
APPENDIX A
Project Location Map

CITY OF DALY CITY
SAN MATEO COUNTY, CALIFORNIA
PROJECT LOCATION MAP
WESTLAKE SLURRY SEAL