Request for Proposals for Real Estate Services

COUNTY OF JACKSON, MICHIGAN
REQUEST FOR PROPOSALS
FOR
REAL ESTATE SERVICES
JC-958-091626

PROPOSAL SUMMARY
Commodity/Service Being Requested: Real Estate Services
Type of Solicitation: Request for Proposals (RFP) - Jackson County is requesting proposals
for real estate services. Through this process, it is the goal of Jackson County to competitively
award a contract that will provide real estate services potentially for the next five (5) years.
Type of Resulting Contract: Jackson County will use the results of this process to award a
contract to a Contractor capable of meeting the terms and conditions outlined in this RFP.
Throughout this RFP, the term "contractor" refers to the awarded Proposer.
Resulting Contract Term: Jackson County will use the results of this process to award this
contract for a term of three (3) years, with the option of two (2), one-year renewals for a total
contract period not to exceed five (5) years.
ANTICIPATED TIMETABLE
Release of RFP: September 28, 2026
Proposers Questions Due by (10:00 AM/EST): October 5, 2026
Questions and Answers Posted: October 12, 2026
Proposals Due by (10:00 AM/EST) *: October 26, 2026
*Any response received later than the specified deadline will be disqualified.
Contacts with Jackson County Personnel: All contact with Jackson County regarding this
RFP or any matter relating thereto must be e-mailed as follows:
Email address: purchasing@mijackson.org
If it is discovered that a Proposer contacted and received information regarding this solicitation
from any Jackson County personnel other than the Procurement Contact, Jackson County, in its
sole discretion, may disqualify its proposal from further consideration. Only those
communications made by Jackson County in writing will be binding with respect to this RFP.
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Contents
SECTION 1.0 - SCOPE OF WORK ......................................................................................................... 4
1.1 Introduction ............................................................................................................................ 4
1.2 Minimum Mandatory Requirements .................................................................................... 4
1.3 Description of Deliverables .................................................................................................. 4
1.4 Qualifications .........................................................................................................................4
1.5 Subcontracting ...................................................................................................................... 5
1.6 Product and Service Offerings............................................................................................. 5
1.7 Delivery of Services .............................................................................................................. 5
1.8 Permits, Licensure, and Insurance Requirements............................................................. 6
1.9 Personnel ............................................................................................................................... 6
1.10 Supervision ............................................................................................................................ 6
1.11 Service Capabilities .............................................................................................................. 6
1.12 Customer Service .................................................................................................................. 7
1.13 Pricing Schedule ................................................................................................................... 7
1.14 Price Assurance.................................................................................................8
SECTION 2.0 - PROPOSER INFORMATION AND ACCEPTANCE ...................................................... 9
2.1 Company Profile ................................................................................................................ ..10
2.2 References... .........................................................................................................................11
SECTION 3.0 - PROPOSAL, EVALUATION, SELECTION & AWARD PROCESS .......................... ...12
3.1 Jackson County Responsibility ....................................................................................... ..12
3.2 Truth and Accuracy of Representations ........................................................................... 12
3.3 Proposers Questions ........................................................................................................ ..12
3.4 Preparation of the Proposal ............................................................................................. ..12
3.5 Bid Submission Deadline ................................................................................................. ..14
3.6 Adherence to Mandatory Requirements (Pass/Fail) .........................................................14
3.7 Evaluation Process ............................................................................................................. 14
3.8 Evaluation Criteria ............................................................................................................... 15
3.9 Optional Tools to Enhance Evaluation Process ..............................................................15
3.10 Jackson County Option to Reject Proposals ................................................................... 16
3.11 Freedom of Information Act ............................................................................................... 16
3.12 Contacts with Jackson County Personnel ....................................................................... 16
3.13 Final Agreement Award Determination ............................................................................. 16
3.14 Cancellation ......................................................................................................................... 16
Attachment A - Pricing Sheet..............................................................................17
JC-958-091626 3

SECTION 1.0 - SCOPE OF WORK
1.1 Introduction
The Jackson County Facilities and Fleet Department is requesting proposals from qualified and
experienced companies to provide Real Estate Services for several locations in Jackson
County.
1.2 Minimum Mandatory Requirements
All Proposals will be reviewed for compliance with the mandatory requirements. Proposals
deemed non-responsive will be eliminated from further consideration.
a. The Proposer shall be organized for the purpose of providing real estate services
and must have a minimum of five (5) years of experience with proven effectiveness
in providing such services. Please provide company history.
b. The Proposer shall submit a list of three (3) references, including name of institution,
address, contact person, and telephone number.
c. The Proposer shall meet ALL insurance requirements in regard to Workers'
Compensation Insurance, Professional and Commercial General Liability Insurance
and Motor Vehicle Insurance as outlined in this RFP.
d. The Proposer must certify that they are not on any Federal, State, or local list of
debarred or prohibited contractors.
e. Must be licensed and in good standing with the State of Michigan.
1.3 Description of Deliverables
The successful firm shall provide real estate services and shall agree to contract with the
County to provide these services. These services shall include, but are not limited to:
* Coordinate real estate appraisals
* Perform market analysis
* Work with County representatives to determine strategies for each property (i.e.,
typical sale, auction sale, delay sale due to market conditions, etc.)
* Develop marketing strategies for sale of properties
* Coordinate showing of properties
* Develop offer to purchase with potential buyer
* Present offer to purchase to owner
* Work with Counsel and/or county representatives to analyze offers, and negotiate
property sale(s) with potential buyers and prospects via counteroffer
* Coordinate real estate transaction closings
* Handle all other customary activities and services associated with real estate
transactions.
* Presentations at public meetings may be required.
* Services may include consultation with county representative's relating to the sale of
real estate.
The proposer must be qualified and prepared to provide services to the county of
Jackson in the following areas:
Provide an assessment of the market value - Provide the necessary assessment
procedures necessary to provide the Fair Market Value to be made a part of the listing.
JC-958-091626 4

Solicitation and sale of the select county properties - Provide a complete Marketing Plan
for the sale of select county properties. Promote the county properties to be sold in the real
estate industry's most advantageous way to promote quick and marketable sale. Share details
about the county of Jackson select property through the Multiple Listing Service (MLS),
through traditional media outlets, as well as online. Handle prospective buyer's calls and be
available for showing the Jackson County select properties on the county's schedule. Keep
the County informed about relevant market updates. Assist the county in negotiating a fair
sales price.
Provide all final sales service necessary - Provide the necessary sales services to finalize
closings necessary on behalf of Jackson County for the sale of properties.
1.4 Qualifications
Proposal responses should address the proposer's qualifications which, at a minimum, should
include the following:
1. Must be licensed and in good standing with the State of Michigan;
2. Must have an excellent reputation in the real estate community;
3. Must be knowledgeable in the local real estate market and have experience with
industrial, commercial, residential, and mixed-use properties; and
4. Must be knowledgeable in the use of all public real estate records.
1.5 Subcontracting
Any person undertaking a part of the work under the terms of the contract, by virtue of an
agreement with the Contractor, must receive the approval of Jackson County's Department
Director or designee prior to any such undertaking. The County may terminate the contract if
the subcontracting is done without this approval.
1.6 Product and Service Offerings
Jackson County is seeking a service provider that has the depth, breadth, and quality of
resources necessary to provide real estate services. Proposers shall prepare a written proposal
to include, but not be limited to, the following terms and conditions:
* Proposer will be required to furnish properly trained and equipped personnel capable
of completing the requested services.
* Proposer must include a detailed timeline from start to completion of the services
described in Section 1.3 Description of Deliverables.
1.7 Delivery of Services
Proposer must be able to provide real estate services in accordance for the duration of the
agreement. It will be the Proposer's responsibility to determine shift times.
Proposer must supply an adequate number of personnel to the requested real estate services.
Proposer shall assure sufficient service that is convenient for the County and will not interfere
with normal operations.
Proposer shall supply a detailed planning process that includes a timeline of how its services
will be implemented for this project. If there are services that might require a longer delivery time
JC-958-091626 5

frame to complete the priorities identified in Section 1.3 Description of Deliverables, please
denote this requirement for the respective item(s) in your response.
Proposer shall supply a detailed list of other venues where it has provided its services for a
similar project as described in this RFP.
1.8 Permits, Licensure, and Insurance Requirements:
* Proposer must be licensed and insured.
* Proof of Licensing: Contractor shall submit proof of professional license, liability
insurance, workers' compensation, and business license upon award.
1.9 Personnel
Proposer will pay all wages and payroll taxes as well as applicable and mandated insurances to
and on behalf of its employees, including but not limited to, workers' compensation insurance.
Proposer releases and agrees to hold Client harmless from any liability resulting from claims
made by any of the Proposer's employees who are working or have worked to the extent not
caused by Client's negligence.
Proposer shall be responsible for all matters relative to screening, hiring, training, licensing,
discipline, payroll/taxation, and unemployment for all of its employees and shall hold the Client
harmless thereon. It is acknowledged that all personnel used by the Proposer are employees of
the Proposer, whether part-time or full-time, and have no direct or indirect employment
relationship with the Client.
1.10 Supervision
Proposer shall be solely responsible for the supervision of its real estate personnel that it
employs to provide the services required by the resulting contract. Proposer shall, as soon as
safely possible, remove from service and replace any of its real estate personnel that Client
reasonably believes to be unqualified to perform his or her duties or is unable to perform their
duties in a professional manner and properly interact with the Client's employees and the public.
In the event that any of the Proposer's personnel are replaced as herein provided, Vendor shall
indemnify and hold Client harmless from any claims arising from the removal of any such
personnel employed by the Proposer.
Proposer shall give the Jackson County Facilities and Fleet Department with a means of
immediate communication regarding completion of the project, emergencies, or any other
occasion that may arise. A cellular phone of the person(s) responsible for managing the
contract must be provided.
Proposer shall ensure that its employees do not remove any of the Client's property from the
work site without the Client's written permission. In the event any of the Client's property is so
removed, the Proposer shall ensure that its employee has returned any property taken unless
otherwise agreed in writing. In the event the property cannot be returned, the Proposer shall be
responsible for reimbursing the Client for the value of the property not returned.
1.11 Service Capabilities
Communication Plan/Contract Management
Proposers shall identify their company standards of communication as they relate to contract
performance, issue management, and change management. An issue is an identified event that,
JC-958-091626 6

if not addressed, may affect schedule, scope, service, delivery, quality, or budget. A change is
identified as a change in corporate leadership, structure, merger, or acquisition.
Primary Account Representative
Proposers must identify by name and location the primary account representatives and key
contacts who will be responsible for the performance of a resulting contract, as well as contact
persons for reports and bid documents. Include names, titles, address, phone number, and
email addresses.
1.12 Customer Service
Describe your company's Customer Service model (designated customer service
representative, designated delivery manager, hours of operation, number and location of
service centers, regular and emergency response times, etc.).
1.13 Pricing Schedule
Proposer shall provide pricing on items and services they furnish on Attachment A - Pricing
Sheet.
1. Must complete the Real Estate Services Pricing Sheet (Attachment A).
2. Payment Terms
(a) Bid pricing must reflect Net 30 payment terms.
3. Tax Excluded from Price
(a) Sales Tax:
Jackson County and local units of government are exempt from sales tax for
direct purchases. The Proposer's prices must not include sales tax.
(b) Federal Excise Tax:
Jackson County and local units of government may be exempt from Federal
Excise Tax, or the taxes may be reimbursable, if articles purchased under any
resulting Contract are used for Jackson County's exclusive use. Certificates
showing exclusive use for the purposes of substantiating a tax-free, or tax-
reimbursable sale will be sent upon request. If a sale is tax exempt or tax
reimbursable under the Internal Revenue Code, the Proposer's prices must not
include the Federal Excise Tax.
(c) Special Incentives:
Jackson County is interested in any other special programs and alternative
recommendations that vendors may have. Please discuss these programs,
such as customer employee retail discounts, return policies, trade-in programs
allowing the return of new product not needed, quantity discounts, green
product offering, Michigan made products, etc.
JC-958-091626 7

1.14 Price Assurance
The awarded proposer agrees to provide pricing to Jackson County and its participating entities
that are the lowest pricing available and the pricing shall remain so throughout the duration of
the contract. If respondent has existing cooperative contracts in place, Jackson County
requests equal or better than pricing to be submitted.
JC-958-091626 8

SECTION 2.0 - PROPOSER INFORMATION AND ACCEPTANCE
1. The undersigned declares that the Proposal Documents, including, without limitation,
any RFP Addenda and Exhibits have been read.
2. The undersigned is authorized, offers, and agrees to furnish the articles and/or services
specified in accordance with the Specifications, Terms & Conditions of the Bid
Documents of RFP JC-958-091626 - Real Estate Services.
3. The undersigned has reviewed the Proposal Documents and fully understands the
requirements in this Proposal including, but not limited to, the requirements under the
County Provisions, and that each Proposer who is awarded a contract shall be, in fact, a
prime Contractor, not a subcontractor, to County, and agrees that its proposal, if
accepted by County, will be the basis for the Proposer to enter into a contract with
County in accordance with the intent of the Proposal Documents.
4. The undersigned acknowledges receipt and acceptance of all addenda.
5. If selected for award, the following certifications will be required before work
commences:
* Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion
* Certification Regarding Nondiscrimination Under Federally and State Assisted
Programs
* Assurance Regarding Access to Records and Financial Statements
* Iran Economic Sanctions Act
6. The undersigned acknowledges that Proposer will be in good standing in the State of
Michigan, with all the necessary licenses, permits, certifications, approvals, and
authorizations necessary to perform all obligations in connection with this RFP and
associated Proposal Documents.
7. It is the responsibility of each Proposer to be familiar with all of the specifications, terms
and conditions and, if applicable, the site condition. By the submission of a proposal, the
Proposer certifies that if awarded a contract they will make no claim against the County
based upon ignorance of conditions or misunderstanding of the specifications.
8. Patent indemnity: Proposer's who do business with the County shall hold the County of
Jackson, its officers, agents and employees, harmless from liability of a nature or kind,
including cost and expenses, for infringement or use of any patent, copyright or other
proprietary right, secret process, patented or unpatented invention, article or appliance
furnished or used in connection with the contract or purchase order.
9. Insurance certificates are not required at the time of submission. However, if awarded,
the Proposer agrees to meet the minimum insurance requirements posted in the terms
and conditions. This documentation must be provided to the County, prior to award, and
shall include an insurance certificate and additional insured certificate, naming the
County of Jackson, which meets the minimum insurance requirements, as stated in the
terms and conditions.
JC-958-091626 9

2.1 Company Profile
Official Name of Bidder: Type of Entity/Organization (check one):
Street Address: Corporation
Joint Venture
City:
Limited Liability Partnership
State: Zip Code:
Partnership
Website:
Limited Liability Corporation
Primary Contact Name:
Non-Profit / Church
Primary Contact Phone Number
Other:
Primary Contact Email Address:
Company's Tax ID number:
Has your company been debarred by the Federal Government? Yes No
If yes, has it been lifted and if so, when?
Has your company been debarred by State Governments? Yes No
If yes, has it been lifted and if so, when?
Brief history of your company, including the year it was established:
Signature:
Name and Title of Signer:
Date:
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