Architectural and Engineering Services Recreation Court

Location:	Arkansas
Posted:	Jun 18, 2026
Due:	Jul 7, 2026
Agency:	State Government of Arkansas
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Solicitation No:	RFQ-26-00406/18/2026 CDT
Publication URL:	To access bid details, please log in.

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Bid Number:

Description:

Agency:

REQUEST FOR QUALIFICATIONS (RFQ)

BID SOLICITATION DOCUMENT

SOLICITATION INFORMATION

RFQ-26-004

Solicitation

issued:

June 17, 2026

Architectural & Engineering Services – Recreation Courts

Northwest Arkansas Community College (NWACC)

SUBMISSION DEADLINE FOR RESPONSE

Bid Opening Date:

July 7, 2026

Bid Opening Time:

10:00AM., Central Time

Proposals shall not be accepted after the designated bid opening date and time. In accordance with Arkansas

Procurement Law and Rules, it is the responsibility of Vendors to submit proposals at the designated location on or

before the bid opening date and time. Proposals received after the designated bid opening date and time shall be

considered late and shall be returned to the Vendor without further review.

Delivery Address:

Proposal’s Outer Packaging:

DELIVERY OF RESPONSE DOCUMENTS

Northwest Arkansas Community College

Purchasing Department, Attn: Karen Walls

Burns Hall Room 1128.7

One College Drive

Bentonville, AR 72712

Outer packaging must be sealed and should be properly marked with the

following information. If outer packaging of proposal submission is not

properly marked, the package may be opened for bid identification purposes.

• Bid Number

• Date & Time of Bid Opening

• Vendor’s Name & Return Address

June 17 , 2026

June 24, 2026

June 30, 2026

July 7, 2026

July 10, 2026

July 14, 2026

2026

Proposed Timeline of Events

Solicitation Issued

Last day for written questions

Question answers posted

Bid Opening

Proposals Evaluated

Demonstration Meetings – If

needed

Tentative Winner Selected

ALC Submission, If needed

20170301

Bid Solicitation Document

Bid No. RFQ-26-004

SECTION 1 - GENERAL INSTRUCTIONS AND INFORMATION

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

Northwest Arkansas Community College (NWACC) is a comprehensive public community college serving Northwest

Arkansas and the surrounding region. As part of its commitment to student success, workforce development,

community engagement, and quality of life, NWACC continues to invest in campus facilities and recreational amenities

that support both students and the broader community.

NWACC Athletics competes in the National Junior College Athletic Association (NJCAA) and currently sponsors men's

and women's cross country, track and field, esports, and men's and women's soccer. The athletic department serves as

a key component of the college's enrollment, retention, student engagement, and community outreach strategies while

contributing to the continued growth of athletics, recreation, and wellness opportunities throughout Northwest Arkansas.

Through funding awarded by the Arkansas Natural and Cultural Resources Council (ANCRC), NWACC is advancing the

Trail-Connected Recreation Court Project, a transformational outdoor recreation initiative identified within the NWACC

Campus Master Plan. The project is intended to expand access to recreation, wellness, and outdoor activity

opportunities for students, employees, and community members while enhancing connectivity between existing and

future recreational assets on campus.

The project includes the development of a multi-sport recreation court, pickleball courts, approximately 0.3 miles of

ADA-compliant trail connector development, site preparation and grading, a storage facility, and associated site

amenities and accessibility improvements. The project has been designed to support long-term campus growth and

future master plan development while creating a destination for recreation, wellness, and community engagement.

NWACC is seeking qualified architectural firms with demonstrated experience in recreation, parks, trails, athletic

facilities, and public-sector projects to provide professional design services and support the successful implementation

of this project. The selected firm will be expected to work collaboratively with NWACC stakeholders, maintain alignment

with project budget and grant requirements, and deliver design services within an accelerated project schedule to

support ANCRC funding timelines

1.2 PURPOSE

NorthWest Arkansas Community College (NWACC) issues this Request for Qualifications (RFQ) to obtain

proposals and a contract for Architectural & Engineering Services in accordance with Arkansas Code Annotated

(A.C.A.) § 19-11-1001.

1.3 TYPE OF CONTRACT

A. The initial term of this contract shall be for one (1) year. The anticipated starting date for the contract is in

August 2026.

1.4 BID OPENING LOCATION

Responses submitted by the opening time and date shall be opened at the following location:

NorthWest Arkansas Community College

One College Drive, Burns Hall, Room 1128.7

Bentonville, AR 72712

10:00 AM Central Standard Time

1.5 CONTACT

Please submit all questions about this RFQ to:

Karen Walls

One College Drive, Burns Hall, Room 1128.7

Bentonville, AR 72712

Email: kwalls2@nwacc.edu

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Bid No. RFQ-26-004

1.6 DEFINITION OF REQUIREMENT

A. The words “must” and “shall” signify a requirement of this solicitation and that vendor’s agreementto and

compliance with that item is mandatory.

B. Exceptions taken to any mandatory requirement in this Bid Solicitation, whether submitted in the vendor’s

response or in subsequent correspondence, shall cause the vendor’s response to be disqualified.

C. Vendor may request exceptions to NON-mandatory items. Any such request must be declared on, or as an

attachment to, the vendor’s response to this Bid Solicitation. Vendor must clearly explain the requested

exception and should reference the specific solicitation item number to which the exception applies.

1.7 DEFINITION OF TERMS

A. The State Procurement Official has made every effort to use industry-accepted terminology in this Bid

Solicitation and will attempt to further clarify any point of an item in question as indicated in Clarification of Bid

Solicitation.

B. The words “bidder” and “vendor” are used synonymously in this document.

C. The words “The State”, “Agency”, and “NWACC” are used synonymously in this document.

D. The terms “Request for Qualifications”, “RFQ” and “Bid Solicitation” are used synonymously in this document.

E. The term “OSP” refers to the “Office of State Procurement” with the State of Arkansas.

1.8 RESPONSE DOCUMENTS

A. Original Response Packet

1. The original Response Packet must be submitted on or before the bid opening date and time.

2. The Response Packet should be clearly marked “Original” and must include the following:

a. Original signed Response Signature Page. (See Response Signature Page.)

b. Response to the Information for Evaluation section included in the Response Packet.

c. Other documents and/or information as may be expressly required in this Bid Solicitation.

d. EO 98-04 Disclosure Form. (See Standard Terms and Conditions.)

e. Copy of Vendor’s Equal Opportunity Policy. (See Equal Opportunity Policy.)

f. Combined Certifications Form

Instructions - https://transform.ar.gov/wp-content/uploads/Instructions-for-Combined-Certifications-Form-

102423.pdf

3. DO NOT include any other documents or ancillary information, such as a cover letter or

promotional/marketing information.

B. Pricing is not requested for this solicitation and must not be submitted with the bidder’s response.

C. Additional Copies

In addition to the original Response Packet, the following items should be submitted:

a. A flash drive with a copy of the Response Packet.

1.9 ORGANIZATION OF RESPONSE DOCUMENTS

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Bid Solicitation Document

Bid No. RFQ-26-004

A. It is strongly recommended that vendors adhere to the following format and suggestions when preparing their

Response.

• Response Signature Page. (See Appendix)

• Signed Addenda, if applicable.

• E.O. 98-04 – Contract Grant and Disclosure Form. (See Appendix)

• Equal Opportunity Policy.

• Combined Certifications – Israel Boycott Restriction,, Illegal Immigrant Restriction, Energy, Fossil Fuel,

Firearms, and Ammunition Industries Boycott Restriction, Scrutinized Company Restriction

• Other documents and/or information as may be expressly required in this Bid Solicitation. Label

documents and/or information to reference the Bid Solicitation’s item number.

• Response to the Information for Evaluation section of the Response Packet.

1.10 CLARIFICATION OF BID SOLICITATION

A. Any questions requesting clarification of information contained in this Bid Solicitation must be submitted in

writing via email by 2:00 p.m., Central Time on or before June 24, to the individual listed in section 1.5

Contact, of this Bid Solicitation.

1. For each question submitted, vendor should reference the specific solicitation item number to which the

question refers.

2. Vendors’ written questions will be consolidated, and NWACC’s written response is anticipated to be posted

to the NWACC website by the close of business on June 30.

B. Vendors may contact NWACC with non-substantive questions at any time prior to the bid opening.

C. Oral statements by agents of NWACC shall not be part of any contract resulting from this solicitation and may

not reasonably be relied on by any vendor as an aid to interpretation unless it is reduced to writing and

expressly adopted by NWACC.

1.11 RESPONSE SIGNATURE PAGE

A. An official authorized to bind the vendor(s) to a resultant contract must sign the Response Signature Page

included in this Bid Solicitation, located in appendix.

B. Vendor’s signature on this page shall signify vendor’s agreement that either of the following shall cause the

vendor’s response to be disqualified:

1. Additional terms or conditions submitted intentionally or inadvertently.

2. Any exception that conflicts with a Requirement of this Bid Solicitation.

1.12 PRICING

Pricing will be negotiated with the apparent successful vendor after the evaluation of responses. Vendor must not

include any pricing in their response. Should the hard copies or electronic copies of their Response Packet contain

any pricing, the response shall be disqualified.

1.13 PRIME CONTRACTOR RESPONSIBILITY

A. A single vendor must be identified as the prime contractor.

B. The prime contractor shall be responsible for the contract and jointly and severally liable with any of its

subcontractors, affiliates, or agents to the State for the performance thereof.

1.14 PROPRIETARY INFORMATION

A. Submission documents pertaining to this Bid Solicitation become the property of theState and are subject to

the Arkansas Freedom of Information Act (FOIA).

B. One (1) complete copy of the submission documents from which any proprietary information has been redacted

should be submitted on a flash drive in the Response Packet.

C. Except for the redacted information, the redacted copy must be identical to the original hard copy, reflecting the

same pagination as the original and showing the space from which information was redacted.

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Bid Solicitation Document

Bid No. RFQ-26-004

D. The vendor shall be responsible for identifying all proprietary information and for ensuring the electronic copy is

protected against restoration of redacted data.

E. The redacted copy shall be open to public inspection under the Freedom of Information Act (FOIA) without

further notice to the vendor.

F. If a redacted copy of the submission documents is not provided with vendor’s response packet, a copy of the

non-redacted documents, with the exception of financial data, shall be released in response to any request

made under the Arkansas Freedom of Information Act (FOIA).

G. If the State deems redacted information to be subject toFOIA, the vendor will be contacted prior to release of

the documents.

1.15 CAUTION TO VENDORS

A. Prior to any contract award, all communication concerning this Bid Solicitation must be addressed

through NWACC.

B. Vendor must not alter any language in any solicitation document provided by NWACC.

C. All official documents and correspondence related to this solicitation shall be included as part of theresultant

contract.

D. Responses must be submitted only in the English language.

E. The State shall have the right to award or not award a contract, if it is in the best interest of the State to do so.

F. Vendor must provide clarification of any information in their response documents as requested by NWACC.

G. Qualifications must meet or exceed the required specifications as set forth in this Bid Solicitation.

1.16 REQUIREMENT OF ADDENDUM

A. This Bid Solicitation shall be modified only by an addendum written and authorized by NWACC.

B. An addendum posted within three (3) calendar days prior to the bid opening may extend the bid opening and

may or may not include changes to the Bid Solicitation.

C. The vendor shall be responsible for checking the NWACC website,

https://www.nwacc.edu/web/purchasing/open_bids for any and all addenda up to bid opening.

1.17 QUALIFICATION AND AWARD PROCESS

A. Successful Vendor(s) Selection

The ranking of vendors shall be determined by the total score each receives in evaluation. NWACC will

enter pricing negotiations with those responsible offers determined, based on the ranking of the proposals, to

be reasonably susceptible of being selected for award.

B. Negotiations

1. If the agency so chooses, it shall also have the right to enter discussions with the highest-ranking

vendors to further define contractual details. All negotiations shall be conducted at the sole discretion of

NWACC. NWACC shall solely determine the items to be negotiated.

2. If negotiations fail to result in a contract, NWACC may begin the negotiation process with the next

highest-ranking vendor. The negotiation process may be repeated until an anticipated successful

vendor has been determined, or until such time NWACC decides not to move forward with an award.

C. Anticipation to Award

1. Once an anticipated successful vendor has been determined, the anticipated award will be posted on the

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Architectural and Engineering Services Recreation Court

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See also