Cremation Services for Department of Corrections

MANDATORY SERVICE SPECIFICATIONS AND REQUIREMENTS

005-RFB-2658-2026

Background:

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for submission of a comprehensive Bid.

This RFB is to enable the State of Iowa Department of Administrative Services the ability to establish an agreement on behalf of the Iowa Medical and Classification Center (IMCC), a state agency under the Iowa Department of Corrections, located in Coralville, IA, for Cremation services for incarcerated inmates while at IMCC. The successful Bidder will be responsible for the removal of the deceased individual from the facility in Coralville, IA or at the University of Iowa Hospital & Clinic (UIHC) in Iowa City. The successful Bidder will abide by all rules and regulations as outlined in the Iowa Admin Code Chapter 100 section 645-100.1-645-100.11 and any other applicable State and Local regulations. Additional responsibilities are detailed below.

Historical Information:

Average number of times this requirement has been used annually since 2022 is 11.

Current 2026 year-to-date is 14.

Responsibilities of the successful Bidder shall include:

• Transfer of deceased offender from IMCC or UIHC upon notification of IMCC personnel.

• Perform direct cremation services of deceased offender.

• Package and ship cremated remains to address to be provided by IMCC personnel.

• File all necessary documentation with State and Local officials.

• Send the deceased offender’s Death Certificate to IMCC.

• Submit individual invoice to IMCC with detailed expenses as per agreement.

• Successful Bidder shall abide by Outside contractor security guidelines and procedures as established by IMCC. All individuals working for contractor will be required to pass security guidelines.

• On limited occasion, for any deceased offenders that require autopsy, additional steps will be required to transport body for this procedure.

• All services shall be billed to IMCC unless IMCC personnel notify the contractor that the family will be responsible.